Definitions of the
statistical categories used in this questionnaire is based on American
National Standard for Library and Information Sciences and Related Publishing
Practices-Library Statistics. Z39.7-1983. (New York, American National
Standards Institute, 1983.) The
questionnaire assumes a fiscal year from July 1, 1998 to June 30, 1999.
If your fiscal year is different, please provide a footnote in the "Footnotes"
section of the questionnaire. Please do not use decimals unless instructed
otherwise. All figures should be rounded to the nearest whole
number. Please Click on Each YELLOW CELLS and FILL OUT ALL YELLOW CELLS
if applicable. Please LEAVE ALL BLUE CELLS UNTOUCHED.If an exact figure
is unavailable, use "U/A". If a question is not applicable to
your library, use "N/A". If the appropriate answer is zero or
none, use 0.
A2 Library number
(INSTNO): The code numbers ranging from 0100 to 9800 for the 108 university
libraries and from 9850 to 9980 for the 11 non-university libraries. See
Table 3 at http://www.lib.virginia.edu/socsci/arl/1998/institution98.shtml
(For example: 400 Arizona State)
A3 Library Name:
The names of the 120 libraries in the data files. Also at http://www.lib.virginia.edu/socsci/arl/1998/institution98.shtml
B3 Your Library
Name according to the data file of 120 libraries.
A4 Type (TYPE):
Five codes are used for TYPE:
B4 Your Library
Type (one digit)
C = Canadian university
P = private U.S. university
S = state controlled or public U.S. university
N = U.S. non-university
X = Canadian non-university
A5 Region. (For
example: Chicago is 03. For individual library region code see http://www.lib.virginia.edu/socsci/arl/1998/institution98.shtml)
B5 Your Library
Region (two digit, choose from 01 to 10)
01 = New England
02 = Middle Atlantic
03 = East North Central
04 = West North Central
05 = South Atlantic
06 = East South Central
07 = West South Central
08 = Mountain
09 = Pacific
10 = Canada
A6 Law library
or "N" indicates whether a law library is included in the
A7 Medical library
or "N" (one digit)
A8 Submitted by
B8 Your name
A9 Position Title
B9 Your Title
A10 Phone Number
(with Area Code)
B10 Your Phone
A11 E-mail Address
B11 Your E-mail
A12 Fax Number
(with Area Code)
B12 Your Fax Number
A13 - A16 Same
information for contact Person if different than A8
A17 Date Data
B17 Date mm/dd/yyyy
ASIAN Collections. Use
the ANSI Z39.7-1983 definition for volume as follows:
a physical unit of any printed, typewritten, handwritten, mimeographed,
or processed work, contained in one binding or portfolio, hardbound
or paperbound, that has been cataloged, classified, and made ready
for use. Note: Each unit/fascicle (ts'e,
satsu) in traditional format or contained in a case is counted as
Include duplicates and bound volumes of periodicals. For purposes
of this questionnaire, unclassified bound serials arranged in alphabetical
order are considered classified. Exclude microforms, maps, nonprint
materials, and uncataloged items. If any of these items cannot be
excluded, please provide an explanatory footnote in the "Footnotes"
section of the questionnaire.
Non-CJK items in this survey refer to materials in non-CJK languages.
Question 2. Volumes added. Include
only volumes cataloged, classified, and made ready for use.
Question 4. Monographic volumes purchased.
Report number of titles (if available) and volumes purchased. Include
all titles and volumes for which an expenditure was made during the
report year, including titles and volumes paid for in advance but
not received during the fiscal year. Include monographs in series
and continuations. Note: This question
is concerned with volumes purchased rather than volumes received or
Questions 5 Serials. Report the
total number of subscriptions. Include duplicate subscriptions. Exclude
monographic and publishers' series. A serial
is: a publication issued in successive parts, usually at
regular intervals, and as a rule, intended to be continued indefinitely.
Serials include periodicals, newspapers, annuals ( reports, yearbooks,
etc.), memoirs, proceedings, and transactions of societies.
Question 5a. Serials: Not purchased.
If separate counts of non-purchased and purchased serials are not
available, report only the total number of current serials subscribed
and received on line 5, and report "U/A", for line 5a.
Question 6. Microforms. Report
the total number of physical units: reels of microfilm, microcards,
microprint and microfiche sheets.
Question 7. Computer files. Include
the number of pieces of computer-readable disks, tapes, CD-ROMs, and
similar machine-readable files comprising data or programs that are
locally held as part of the library's collections
available to library clients. Examples include samples of research
software, locally-mounted databases, and reference tools on CD-ROM,
tape or disk. Exclude bibliographic records used to manage the collection
(i.e. the library's own catalog in machine-readable form), library
system software, and microcomputer software used only by the library
Question 8. Cartographic and graphic materials.
Include the numbers of pieces of two- and three- dimensional maps
and globes. Include satellite and aerial photographs and images. Include
the number of pieces of prints, pictures, photographs, postcards,
slides, transparencies, film strips, and the like.
Question 9a-9b. Audio, film and video materials.
Include the number of pieces of audio cassettes, phonodiscs, audio
compact discs, reel-to-reel tapes, and other sound recordings. Include
the number of pieces of motion pictures, video cassettes, video laser
discs, and similar visual materials.
Question 10. Unprocessed/backlog materials.
Report only number of volumes, pieces, etc. that are backlogged. Include
materials in all formats. Place an (*) after your answer if you use
sampling or estimate.
Question 11-14. Acquisitions budget.
Report all funds that come to the library from the regular institutional
budget, and from sources such as research grants, endowments, and
East Asian programs for acquisition of library materials. Please round
figures to the nearest dollar.
Question 11. Appropriations. Report
funds from the library for monographs, serials, and other materials
for CJK and non-CJK languages. If figures for specific language area
are not available, report only total and specify it in the Footnote
Question 12. Endowments. Report
funds from endowment. If figures for specific area studies are not
available, report only total and specify it in the Footnote section.
Question 13. Grants. Report funds from grant.
If figures for specific area studies are not available, report only
total and specify it in the Footnote section.
Question 14. East Asian program support.
Report funds from East Asian program. If figures for specific area
studies are not available, report only total and specify it in the
Question 15-17. Personnel. Report
the number of staff in filled positions or positions that are only
temporarily vacant. Report full-time equivalents (FTE) of part time
employees. Estimate percentiles worked under each CJK language category
for employees working for more than one language. Report in decimals.
Question 18. Others, FTE. Report
the number of staff in the parent institution significantly involved
in processing and servicing East Asian materials or hired for special
projects. Use footnotes to explain other circumstances.
Question 19. Number of library presentations.
Report the number of presentations given by East Asian staff for instruction,
orientation, or public relation purposes, including library tours.
Place an (*) after your answer if you use sampling or estimate.
Question 20. Number of participants in presentations.
Report the total number of participants in presentations reported
in 19. Place an (*) after your answer if you use sampling or estimate.
Question 21. Reference transactions.
Report the total number of reference transactions handled in person,
online or over the telephone. Place an (*) after your answer if you
use sampling or estimate.
Question 22. Total circulation. Report
the total number of initial circulation, renewals, reserve and special
collection circulation if applicable. Use "N/A" or
"U/A" if non-applicable. Place an (*) after your
answer if you use sampling or estimate.
Question 23-24. Interlibrary loans.
Report the numbers of filled and unfilled requests provided to and
received from other libraries. Place an (*) after your answer if you
use sampling or estimate. When appropriate, includes document delivery
Question 25. Footnotes. Reporting
libraries are urged to record in the footnote sections any information
that would clarify the figures submitted.
Association of Research Libraries Statistics