Instructions for 2002-2003 Online Forms (Oct., 2003)
FY
2002-2003 Online input/edit time frame:
Oct. 21 - Dec.
12, 2003.
A printed copy of annual statistics will be published in
the Journal of East Asian Libraries Feb. 2004 issue.
General Instructions:
Definitions of the statistical categories used in this questionnaire are based on American National Standard for Library and Information Sciences and Related Publishing Practices-Library Statistics. Z39.7-1995. The questionnaire assumes a fiscal year from July 1, 2002 to June 30, 2003. Please do not use decimals unless instructed otherwise. All figures should be rounded to the nearest whole number. Non-CJK items in this survey refer to materials in non-CJK languages. All currency should be converted to US dollars. Please cooperate with all branch libraries and report one combined library statistics for each institution. An exception is given for law libraries. If an appropriate entry is zero or none, use 0. Please use the automatic sum functions that are supplied by the application. Leave all SubTotals and Totals BLANK.
CEAL Statistics Database : http://www.lib.ku.edu/ceal
- Libraries that have participated in the statistics survey since 1999 have your library name already in the pull-down list. Choose your library name from the list, and enter your own password from last year. You can change your password once you get into your library form page, and scroll down to the bottom where the Administrative Form is located. Library survey coordinators should contact Fung-yin Kuo Simpson (fyks[use"@"]uiuc.edu) to obtain old password information.
- Libraries that wish to establish new accounts in order to participate in CEAL annual statistics should contact Vickie Doll (vdoll[use"@"]ku.edu).
- Consult Calvin
Hsu (hsucal[use"@"]umich.edu)
for all other questions concerning forms and data input.
- FAQ for online forms http://www.lib.ku.edu/ceal/stat/20012002/CEAL%20_StatQA2001.pdf
Entry Form (listed in sequence of tables published in JEAL)
Note:
The application will calculate all SubTotals (bold fields) automatically
if you leave them BLANK (zero "0" is not a blank value).
When you change a previous input, you need to BLANK out the previous
total or subtotal for the application to re-calculate a new total. Although
you can supply your own totals, it is best to use the automated calculation
feature for data integrity.
All Canadian currency needs to be converted into U.S. Dollars.
Serials Subscriptions and Non Purchased Serials Form (title counts)
Holdings of Other Materials Form
Unprocessed Backlog Materials Form (volumes or pieces)
Fiscal Support Form (rev. Dec. 3, 2002)
Electronic Resources Form (rev. Dec. 14, 2003)
Library Information Form (update library Information)
Previous Monographs and Bound Serials Holdings Held by the library can be found at http://www.lib.ku.edu/ceal/Stat/20012002/cealstat01_02.pdf (pp. 1-3, Table 1)
Include duplicates and bound volumes of periodicals. For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered cataloged. Exclude microforms, maps, non print materials, and un-cataloged items.
See the ANSI Z39.7-1995
definition for volume as follows:
Volume.
A single physical unit of any printed, typewritten, handwritten,
mimeographed, or processed work, distinguished from other units by a
separate binding, encasement, portfolio, or other clear distinction,
which has been cataloged, classified, and made ready for use, and which
is typically the unit used to charge circulation transactions. Either
a serial volume is bound, or it comprises the serial issues that would
be bound together if the library bound all serials.
Volumes added: Include only volumes cataloged, classified, and made ready for use.
Note: This questionnaire is concerned with volumes purchased rather than volumes received or cataloged.
22. Volume Total: (10 + 20) Leave the field BLANK and the application will sum up the total.
See the ANSI Z39.7-1995 definition for serial as follows:
Serial. A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This definition includes periodicals, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.
Serials Not
purchased: If separate counts of non-purchased and purchased serials
are not available, report only the total Number (Titles) of current
serials subscribed and received on line 15, and others "0".
06. Non Purchased
Chinese
Microforms. Report the total number of physical units: reels of microfilm, microcards, microprint and microfiche sheets.
Include the number of pieces of audio cassettes, phono discs, audio compact discs, reel-to-reel tapes, and other sound recordings. Include the number of pieces of motion pictures, video cassettes, video laser discs, and similar visual materials.
25. DVD SubTotal: (21 + 22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
26. Other Holdings Total : ( 05 + 10 + 15 + 20 + 25 ) Leave the field BLANK and the application will sum up the total.
05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
Report all funds that come to the library from the regular institutional budget, and from sources such as research grants, endowments, and East Asian programs support for acquisition of library materials. Please round figures to the nearest dollar. Convert all Canadian currency to U.S. dollars.
04. Chinese Appropriations Electronic Resources (currency amount e.g. 123.50, 7600.70)
05. Chinese Appropriations Total (01 + 02 + 03 +04) Leave the field BLANK and the application will sum up the total.
15. Korean Appropriations Total (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
Endowments.
Report funds from endowments. If figures for specific area studies are not available, report only total.
22. Chinese Endowments
25. Endowments Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
Grants.
26. Chinese Grants
28. Korean Grants
29. Grants Total (26 + 27 + 28) Leave the field BLANK and the application will sum up the total.
East Asian program support.
Report funds from East Asian program. If figures for specific area studies are not available, report only total.
30. Chinese East Asian Program Support
34. Total Acquisitions Budget (21 + 25 + 29 + 33) Leave the field BLANK and the application will sum up the total.
Others, FTE. Report the number of staff in the parent institution significantly involved in processing and servicing East Asian materials or hired for special projects.
01. Library Presentations
(Report the total number
of participants in presentations reported in 01).
02. Participants (Number
of participants in presentations.)
Reference transactions.
Report the total number of reference transactions handled in person,
online or over the telephone.
03. Reference Transactions
08. Borrowing Request Unfilled
Electronic Resources Form (new since 00/01-)
Questions 1 and 2 are intended to gather a complete picture of collection for electronic resources. Please use the Comments section to indicate any comments and suggestions that you believe are not covered by these questions.For each question, use the following general inclusion and exclusion guidelines:
Include: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files and online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc.
Also include: materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services; fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted; and equipment costs when they are inseparably bundled into the price of the information product. Note: Electronic resources expenditures have been moved to the Fiscal Support Form (2002-) under C, J, K language appropriations. However, a total expenditures on electronic resources of the statistical year is required in this form.
Exclude: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in the Library Information Form; and library system software and software used only by the library staff.
|
|
Number of Titles (integer amount i. e 70)
|
Number of CD-ROMs (integer amount i. e 70) |
| 01 Chinese |
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| 02 Japanese |
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| 03 Korean |
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| 05 SubTotal (01+02+03+04) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Examples include periodical backfiles, literature collections, such as Ershiwu shi 二十五史 (by Jinan Huiwei), Si ku quan shu 四庫全書 (CD-ROM), Si ku quan shu wang luo ban 四庫全書网絡版, Zhongguo bai ke da ci dian 中国百科大辞典, Zhonghua buo shuo shi lun wen jian suo guang die (Chinese Dissertation Reference CD) 中華博碩士論文檢索光碟, Genji mongogatari honbun kenkyu deta besu, Kugyok Choson wangjo sillok= Annals of the Chosun dynasty, Hanguk hyondae munhak 100-yon = Korean modern literature 100 years, Koryo taejanggyong 高麗大藏經
|
|
Number of Titles (integer amount i. e 70) |
Number of CD-ROMs (integer amount i. e 70) |
| 06 Chinese |
|
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| 07 Japanese |
|
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| 08 Korean |
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| 10 SubTotal (06+07+08+09) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Include CD-ROMs that accompany a primary format such as printed serials subscriptions and monographic purchases. Examples such as CDs come with Japanese government’s annual hakusho (白書), Chinese yearbook (nian jian 年鉴), and Korean periodical title of Shin Donga (新東亞). These expenditures have already been included in either monographic or serials subscriptions.
|
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Number of Titles (integer amount i. e 70) |
Number of CD-ROMs (integer amount i. e 70) |
| 11 Chinese |
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| 12 Japanese |
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| 13 Korean |
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| 15 SubTotal (11+12+13+14) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Include gift items that were not included in subscriptions in 1.1 nor 1.2. Examples such as Dazheng xin xiu Dazangjing (大正新脩大藏經) by CBETA電子佛典系列; Bakumatsu Meiji-ki kaigai tokÇsha rai-Nichi gaikokujin (幕末明治期海外渡航者来日外国人) by Kanazawa KÇgyÇ Daigaku.
1.4 Total Computer Files (1.1+1.2+1.3)
| |
Number of Titles (integer amount i.e. 70) |
Number of CD-ROMS (integer amount i.e. 70) |
| 16.
Chinese (01 + 06 + 11) |
|
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| 17.Japanese (02 + 07 + 12) |
|
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| 18.
Korean (03 + 08 + 13) |
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| 19.
Non-CJK (04 + 09 + 14) |
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| 20.
Total (16+17+18+19) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Comments and/or Footnotes for 1.4
1.5 Previous
Total Computer Files (Prior to the Current Year) (new
2002-)
|
|
Number
of Titles (integer amount i. e 70) |
Number
of CD-ROMs (integer amount i. e 70) |
| 21 Chinese |
|
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| 22 Japanese |
|
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| 23 Korean |
|
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| |
|
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| 25 TOTAL
(of previous years)(21+22+23+24) |
(Leave blank, the application will calculate
the total) |
(Leave blank, the application will calculate
the total) |
Comments
and/or Footnotes for 1.5
Note:
Majority
of electronic resources (2.1, 2.2, and 2.3) via online access are considered
as subscriptions. The following should be filled as up-to-date
library holdings and not data that applies only to the current year.
2. ELECTRONIC DATABASES AND SERIALS (remote access on-going/leases/subscriptions)
Report the numbers of titles and subscription expenditures (or those which are expected to be ongoing commitments) for serial publications whose primary format is electronic and for online searches of remote databases. Exclude print serials that are accompanied by CD-ROMs. (use 1.2). Examples include paid subscriptions for electronic journals and indexes/abstracts available via the Internet, CD-ROM serials and annual access fees for resources purchased on a “one-time” basis, such as literature collections, etc. See 2.1 and 2.2 for details.
|
|
Number of Titles (integer amount i.e. 70) |
| 26 Chinese |
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| 27 Japanese |
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| 28 Korean |
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| 29 Non-CJK |
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| 30 SubTotal (26+27+28+29) | (Leave blank, the application will calculate the total) |
Examples such as Ren Da fu yin bao kan zi liao suo yin 人大复印报刊资料索引, Da lu ren wen she hui qi kan mu ci suo yin zi liao ku 大陆人文社会期刊目次索引资料库 , Index to Chinese periodical literature 中文期刊文獻索引 (1993-), MagazinePlus <http://web.nichigai.co.jp/>, Sanseido jirin, Chonggi Kanhaengmul Kisa Saegin, Hanguk Paksa mit Soksa hagwi nonmun chong mongnok, Harvard Korean studies bibliography, etc.
|
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Number of Titles (integer amount i.e 70) |
|
31 Chinese |
|
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32 Japanese |
|
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33 Korean |
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34 Non-CJK |
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| 35 Subtotal (31+32+33+34) |
(Leave blank, the application will calculate the total) |
NOTE: Combine 2.1 and 2.2 data and figures above. Report the total in 2.3.
|
|
Number of Titles (integer amount i.e 70) |
| 36 Chinese (26+31) |
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| 37 Japanese (27+32) |
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| 38 Korean (28+33) |
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| 40 Electronic Resources Total (30+35) |
(Leave blank, the application will calculate the total) |
3. TOTAL Electronic Resources Expenditures (1.4 + 2.3)
| Expenditures (currency
amount i. e 123.75) |
|
| 41 Grand Total (20+40) |
|
Comments and/or Footnotes for 3
This will lead you to the Library Information Form and allow you to update your own library information
Previously participated libraries consult information of name, library
number, type, and region at:
http://www.lib.ku.edu/ceal/stat/20012002/cealstat01_02.pdf
| Canadian university |
| Private U.S. university |
| State controlled or public U.S. university |
| U.S. non-university |
| Canadian non-university |
| New England |
| Middle Atlantic |
| East North Central |
| West North Central |
| South Atlantic |
| East South Central |
| West South Central |
| Mountain |
| Pacific |
| Canada |
Library Online Catalog: URL of your library online catalog: e.g. http://www.library_catalog.server.edu
CEAL Statistics Committee
Calvin Hsu (hsucal[use"@"]umich.edu)
Fung-yin Kuo Simpson (fyks[use"@"]uiuc.edu)
CEAL Statistics
Home Page: http://www.lib.ku.edu/ceal/stat
CEAL Statistics Database: http://www.lib.ku.edu/ceal