Instructions for 2003-2004 Online Forms (Oct. 2004)
FY
2003-2004 Online input/edit time frame:
Oct.
11 - Dec. 3, 2004.
A printed copy of
annual statistics will be published in the Journal of East Asian
Libraries Feb. 2005 issue.
General Instructions:
Definitions of the
statistical categories used in this questionnaire are based on American
National Standard for Library and Information Sciences and Related
Publishing Practices-Library Statistics Z39.7-1995.
The questionnaire assumes a fiscal year from July 1, 2003 to June
30, 2004. Please do not use decimals unless instructed otherwise.
All figures should be rounded to the nearest whole number. Non-CJK items
in this survey refer to materials in non-CJK languages. All currencies
should be converted to US dollars. Please cooperate with all branch
libraries and report one combined library statistics for each institution.
An exception is given for law libraries. If an appropriate entry is
zero or none, use 0. Please use the automatic sum functions that are
supplied by the application. Leave all SubTotals and Totals BLANK.
CEAL Statistics Database : http://www.lib.ku.edu/ceal/
- Libraries that have participated in the statistical survey since 1999 have your library name already in the pull-down list. Choose your library name from the list, and enter your own password from last year. You can change your password once you get into your library form page, and scroll down to the bottom where the Administrative Form is located. Library survey coordinators should contact Fung-yin Kuo Simpson (fyks@uiuc.edu) to obtain old password information.
- Libraries that wish to establish new accounts in order to participate in CEAL annual statistics should contact Vickie Doll (vdoll@ku.edu). During Oct. 10-Oct. 30 contact Calvin Hsu (hsucal@umich.edu).
- Consult Calvin Hsu (hsucal@umich.edu) for all other questions concerning forms and data input.
FAQ for online forms
http://www.lib.ku.edu/ceal/stat/20012002/CEAL%20_StatQA2001.pdf
Entry Form (listed in sequence of tables published in JEAL)
Note:
The application will calculate all SubTotals (bold fields) automatically
if you leave them BLANK (zero "0" is not a blank value).
When you change a previous input, you need to BLANK out the previous
total or subtotal for the application to re-calculate a new total. Although
you can supply your own totals, it is best to use the automatic calculation
feature for data integrity.
All
Canadian currency needs to be converted into U.S. Dollars.
Serials Subscriptions and Non Purchased Serials Form (title counts)
Holdings of Other Materials Form
Unprocessed Backlog Materials Form (volumes or pieces)
Fiscal Support Form (rev. Dec. 3, 2002)
Electronic Resources Form (rev. Dec. 14, 2003)
Library Information Form (update library Information)
Previous monographies and bound serials holdings held by the libraries can be found at http://www.lib.ku.edu/ceal/Stat/20012002/cealstat02_03.pdf (pp. 1-3, Table 1)
Include duplicates and bound volumes of periodicals. For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered cataloged. Exclude microforms, maps, nonprint materials, and uncataloged items.
See the ANSI Z39.7-1995
definition for volume as follows:
Volume.
A single physical unit of any printed, typewritten, handwritten,
mimeographed, or processed work, distinguished from other units by a
separate binding, encasement, portfolio, or other clear distinction,
which has been cataloged, classified, and made ready for use, and which
is typically the unit used to charge circulation transactions. Either
a serial volume is bound, or it comprises the serial issues that would
be bound together if the library bound all serials.
Volumes added:
Include only volumes cataloged, classified, and made ready for use.
Monographic Acquisitions Form
Note: This form is primarily concerned with volumes purchased rather than volumes received or cataloged.
Report number of titles (if available) and volumes purchased. Include all titles and volumes for which an expenditure was made during the report year, including titles and volumes paid for in advance but not received during the fiscal year. Include monographs in series and continuations.
01. Purchased Title Chinese: (integer amount e.g. 70)
22. Volume Total: (10 + 20) Leave the field BLANK and the application will sum up the total.
See the ANSI Z39.7-1995 definition for serial as follows:
Serial. A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This definition includes periodicals, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.
Serials Not
purchased:
If separate counts of non-purchased and purchased serials
are not available, report only the total number (titles) of current
serials subscribed and received on line 15, and others "0".
06. Non Purchased
Chinese
07.
Non Purchased Japanese
08.
Non Purchased Korean
09.
Non Purchased NonCJK
10.
Non Purchased Total (06
+ 07 + 08 + 09)
Leave
the field BLANK and the application will sum up the total.
11.
Total Chinese (01
+ 06) Leave
the field BLANK and the application will sum up the total.
12.
Total Japanese (02
+ 07)
Leave the field BLANK and the application will sum up the total.
13.
Total Korean (03
+ 08) Leave
the field BLANK and the application will sum up the total.
14.
Total NonCJK (04
+ 09)
Leave the field BLANK and the application will sum up the total.
15.
Grand Total (05
+ 10) Leave
the field BLANK and the application will sum up the total.
Microforms:
Report the total number of physical
units: reels of microfilm, microcards, microprint and microfiche
sheets.
Include the number of pieces of two- and three- dimensional maps and globes. Include satellite and aerial photographs and images. Include the number of pieces of prints, pictures, photographs, slides, transparencies, film strips, and the like.
06. Graphic Chinese
Include the number of pieces of audio cassettes, phono discs, audio compact discs, reel-to-reel tapes, and other sound recordings. Include the number of pieces of motion pictures, video cassettes, video laser discs, and similar visual materials.
11. Audio Chinese
25. DVD SubTotal: (21 + 22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
26. Other Holdings Total : ( 05 + 10 + 15 + 20 + 25 ) Leave the field BLANK and the application will sum up the total.
01. Unprocessed Chinese: (integer amount e.g. 70)
05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
Report all funds that come to the library from the regular institutional budget, and from sources such as research grants, endowments, and East Asian programs support for acquisition of library materials. Please round figures to the nearest dollar. Convert all Canadian currency to U.S.dollars.
Report funds from the library for monographs, serials, and other materials for CJK and non-CJK languages. If figures for specific language areas are not available, report only in total.
04. Chinese Appropriations Electronic Resources (currency amount e.g. 123.50, 7600.70)
05. Chinese Appropriations Total (01 + 02 + 03 +04) Leave the field BLANK and the application will sum up the total.
15. Korean Appropriations Total (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
21. Total Appropriations (05 + 10 + 15 + 20) Leave the field BLANK and the application will sum up the total.
Endowments:
Report funds from
endowments. If figures for specific area studies are not available,
report only total.
22. Endowments
Chinese
23.
Endowments Japanese
24. Endowments Korean
25. Endowments Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
Grants:
Report
funds from grants. If figures for specific area studies are not available,
report only total.
26. Grants
Chinese
27.
Grants Japanese
28. Grants Korean
29. Grants Total (26
+ 27 + 28) Leave
the field BLANK and the application will sum up the total.
Report funds from East Asian program. If figures for specific area studies are not available, report only total.
30. East
Asian Program Support Chinese
31.
East Asian Program Support Japanese
32.
East Asian Program Support Korean
33.
East Asian Program Support Total (30
+ 31 + 32)
Leave
the field BLANK and the application will sum up the total.
34. Total Acquisitions
Budget (21
+ 25 + 29 + 33)
Leave the field BLANK and the application will sum up the total.
Report full-time equivalents (FTE) of part time employees. Estimate percentiles worked under each CJK language category for employees working for more than one language. Report in decimals.
Others, FTE:
Report the number of staff in the parent institution significantly
involved in processing and servicing East Asian materials or hired for
special projects.
Public Services Form
Report the number of presentations given by East Asian staff for instruction, orientation, or public relation purposes, including library tours. Sampling and/or estimation is acceptable.
01. Library Presentations
(
Number of presentations)
02. Participants (Number
of participants in presentations)
Reference transactions:
Report the total number of reference transactions handled in person,
online or over the telephone.
03. Reference Transactions
Report the total number of initial circulations, renewals, reserve and special collection circulations if applicable and available.
Report the numbers of filled and unfilled requests provided to and received from other libraries. When appropriate, include document delivery statistics.
08. Borrowing Request Unfilled
Electronic
Resources Form (2000/2001-
)
Questions 1 and 2 are intended to gather a complete picture of collection for electronic resources. Please use the Comments section to indicate any comments and suggestions that you believe are not covered by these questions. For each question, use the following general inclusion and exclusion guidelines:
Include: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files, online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc.Also include: materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services; fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted; and equipment costs when they are inseparably bundled into the price of the information product. Note: Electronic resources expenditures have been moved to the Fiscal Support Form (2002-) under C, J, K language approprations. However, a total expenditures on electronic resources of the statistical year is required in this form.
Exclude: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in the Library Information Form; and library system software and software used only by the library staff.
|
|
Number of Titles (integer amount e.g. 70)
|
Number of Discs (integer amount e.g. 70) |
| 01 Chinese |
|
|
| 02 Japanese |
|
|
| 03 Korean |
|
|
|
|
|
|
| 05 SubTotal (01+02+03+04) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Examples include periodical backfiles, literature collections such as Ershiwu shi 二十五史 (by Jinan Huiwei), Si ku quan shu 四庫全書 (CD-ROM), Si ku quan shu wang luo ban 四庫全書网絡版, Zhongguo bai ke da ci dian 中国百科大辞典, Zhonghua buo shuo shi lun wen jian suo guang die (Chinese Dissertation Reference CD) 中華博碩士論文檢索光碟, Genji mongogatari honbun kenkyu deta besu, Kugyok Choson wangjo sillok= Annals of the Chosun dynasty, Hanguk hyondae munhak 100-yon = Korean modern literature 100 years, Koryo taejanggyong 高麗大藏經.
|
|
Number of Titles (integer amount e.g. 70) |
Number of Discs (integer amount e.g. 70) |
| 06 Chinese |
|
|
| 07 Japanese |
|
|
| 08 Korean |
|
|
|
|
|
|
| 10 SubTotal (06+07+08+09) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Include CD-ROMs that accompany a primary format such as printed serials subscriptions and monographic purchases. Examples include CDs come with Japanese government’s annual hakusho (白書), Chinese yearbook (nian jian 年鉴), and Korean periodical title of Shin Donga (新東亞). These expenditures have already been included in either monographic or serials subscriptions.
|
|
Number of Titles (integer amount e.g. 70) |
Number of Discs (integer amount e.g. 70) |
| 11 Chinese |
|
|
| 12 Japanese |
|
|
| 13 Korean |
|
|
|
|
|
|
| 15 SubTotal (11+12+13+14) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
Include gift items that were not included in subscriptions in 1.1 nor 1.2. Examples include Dazheng xin xiu Dazangjing (大正新脩大藏經) by CBETA電子佛典系列; Bakumatsu Meiji-ki kaigai tokōsha rai-Nichi gaikokujin (幕末明治期海外渡航者来日外国人) by Kanazawa Kōgyō Daigaku.
1.4 Total Computer Files (1.1+1.2+1.3)
| |
Number of Titles (integer amount e.g. 70) |
Number of Discs (integer amount e.g. 70) |
| 16.
Chinese (01 + 06 + 11) |
|
|
| 17.Japanese (02 + 07 + 12) |
|
|
| 18.
Korean (03 + 08 + 13) |
|
|
| 19.
Non-CJK (04 + 09 + 14) |
|
|
| 20.
Total (16+17+18+19) |
(Leave blank, the application will calculate the total) |
(Leave blank, the application will calculate the total) |
1.5 Previous
Total Computer Files (Prior to the Current Year)
(new
2002-)
|
|
Number
of Titles
(integer amount e.g. 70) |
Number
of Riscs
(integer amount e.g. 70) |
| 21 Chinese |
|
|
| 22 Japanese |
|
|
| 23 Korean |
|
|
| |
|
|
| 25 TOTAL
(of previous years)(21+22+23+24) |
(Leave blank, the application will calculate
the total) |
(Leave blank, the application will calculate
the total) |
2. ELECTRONIC DATABASES
AND SERIALS (remote access on-going/leases/subscriptions)
Note: Majority
of electronic resources (2.1-2.3) via online access are considered
as subscriptions. The following should be filled as up-to-date
library holdings and not data that applies only to the current year.
Report the numbers of titles and subscription expenditures (or those which are expected to be ongoing commitments) for serial publications whose primary format is electronic and for online searches of remote databases. Exclude print serials that are accompanied by CD-ROMs (use 1.2). Examples include paid subscriptions for electronic journals and indexes/abstracts available via the Internet, CD-ROM serials and annual access fees for resources purchased on a “one-time” basis, such as literature collections, etc. See 2.1 and 2.2 for details.
|
|
Number of Titles (integer amount e.g. 70) |
| 26 Chinese |
|
| 27 Japanese |
|
| 28 Korean |
|
| 29 Non-CJK |
|
| 30 SubTotal (26+27+28+29) | (Leave blank, the application will calculate the total) |
Examples include Ren Da fu yin bao kan zi liao suo yin 人大复印报刊资料索引, Da lu ren wen she hui qi kan mu ci suo yin zi liao ku 大陆人文社会期刊目次索引资料库 , Index to Chinese periodical literature 中文期刊文獻索引 (1993-), MagazinePlus <http://web.nichigai.co.jp/>, Sanseido jirin, Chonggi Kanhaengmul Kisa Saegin, Hanguk Paksa mit Soksa hagwi nonmun chong mongnok, Harvard Korean studies bibliography, etc.
|
|
Number of Titles (integer amount e.g. 70) |
|
31 Chinese |
|
|
32 Japanese |
|
|
33 Korean |
|
|
34 Non-CJK |
|
| 35 Subtotal (31+32+33+34) |
(Leave blank, the application will calculate the total) |
NOTE: Combine 2.1 and 2.2 data and figures above. Report the total in 2.3.
|
|
Number of Titles (integer amount e.g. 70) |
| 36 Chinese (26+31) |
|
| 37 Japanese (27+32) |
|
| 38 Korean (28+33) |
|
|
|
|
| 40 Electronic Resources Total (30+35) |
(Leave blank, the application will calculate the total) |
3. TOTAL Electronic Resources Expenditures (1.4 + 2.3)
| |
Expenditures (currency
amount e.g. 123.75) |
| 41 Grand Total (20+40) |
|
This will lead you to the Library Information Form and allow you to update your own library information.
Previously participated libraries consult information of name, library
number, type, and region at:
http://www.lib.ku.edu/ceal/stat/20012002/cealstat01_02.pdf
The names of libraries in the pull down list. Use the short name instead of full name: Kansas instead of the University of Kansas.
Choose one from the pull-down list: http://www.lib.ku.edu/ceal/stat/20012002/cealstat01_02.pdf (Appendix I, p. 23-24)
| Canadian university |
| Private U.S. university |
| State controlled or public U.S. university |
| U.S. non-university |
| Canadian non-university |
Choose one from the pull-down list. For individual library region code see: http://www.lib.ku.edu/ceal/stat/20012002/cealstat01_02.pdf (Appendix I, p. 23-24)
| New England |
| Middle Atlantic |
| East North Central |
| West North Central |
| South Atlantic |
| East South Central |
| West South Central |
| Mountain |
| Pacific |
| Canada |
Library HomePage: e.g. http://www.server.edu
Library
Online Catalog:
URL of your library online catalog: e.g.
http://www.library_catalog.server.edu
CEAL Statistics Committee
CEAL Statistics
Home Page: http://www.lib.ku.edu/ceal/stat
CEAL Statistics Database: http://www.lib.ku.edu/ceal