Instructions for 2006-2007 Online Forms
2007 Online input/edit time frame:
October 8 - December 15, 2007
A printed copy
of annual statistics will be published in the Journal of East Asian
Libraries Feb. 2007 issue.
General
Instructions:
Definitions of the
statistical categories used in this questionnaire are based on American
National Standard for Library and Information Sciences and Related
Publishing Practices-Library Statistics Z39.7-1995.
The questionnaire assumes a fiscal year from July 1, 2006 to June
30, 2007. Please do not use decimals unless instructed otherwise.
All figures should be rounded to the nearest whole number. Non-CJK
items in this survey refer to materials in non-CJK languages. All
currencies should be converted to US dollars. Please cooperate with all
branch libraries and report one combined library statistics for each
institution. An exception is given for law libraries. If an appropriate
entry is zero or none, use 0. Please use the automatic sum functions
that are supplied by the application. Leave all Subtotals and Totals
BLANK.
CEAL Statistics Database (online forms): http://www.lib.ku.edu/ceal/
- Libraries that have participated in the statistical survey since 1999 have your library name already in the pull-down list. Choose your library name from the list, and enter your own password from last year. You can change your password once you get into your library form page, and scroll down to the bottom where the Administrative Form is located. Library survey coordinators should contact Fung-yin Kuo Simpson (fyks@uiuc.edu) to obtain old password information.
- Libraries that wish to establish new accounts in order to participate in CEAL annual statistics should contact Vickie Doll (vdoll@ku.edu).
- Consult Calvin Hsu (ch8xy@virginia.edu) for all other questions concerning forms and data input.
FAQ for online forms http://www.lib.ku.edu/ceal/stat/20012002/CEAL%20_StatQA2001.pdf
Entry Form (listed in sequence of tables published in JEAL)
Note: The application will calculate all Subtotals (bold
fields) automatically if you leave them BLANK (zero "0" is not a blank
value). When you change a previous input, you need to BLANK out the
previous total or Subtotal for the application to re-calculate a new
total. Although you can supply your own totals, it is best to use the
automatic calculation feature for data integrity.
Canadian currency needs to be converted into U.S. Dollars.
Serials Subscriptions and Non Purchased Serials Form (title counts)
Holdings of Other Materials Form
Unprocessed Backlog Materials Form (volumes or pieces)
Electronic Resources Form (rev. 2005)
Library Information Form (update library Information)
Previous monographs and bound serials holdings held by the libraries will be supplied by the CEAL database. (New 2005- )
The same datasets can be found at http://www.lib.ku.edu/ceal/Stat/20052006/cealstat05_06.pdf (Table 1). New libraries and libraries that didn't participate in year 2005-2006, will need to fill out the data according to your collection information.
(Include duplicates and bound volumes of periodicals. For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered cataloged. Exclude microforms, maps, non print materials, and un-cataloged items.)
See the ANSI Z39.7-1995
definition for volume as follows:
Volume. A single physical unit of any printed,
typewritten, handwritten, mimeographed, or processed work,
distinguished from other units by a separate binding, encasement,
portfolio, or other clear distinction, which has been cataloged,
classified, and made ready for use, and which is typically the unit
used to charge circulation transactions. Either a serial volume is
bound, or it comprises the serial issues that would be bound together
if the library bound all serials.
Volumes added:
Include only volumes cataloged, classified, and made ready for use.
01. Previous Chinese*: (integer amount e.g. 70)
Monographic Acquisitions Form
Note: This form is primarily concerned with volumes purchased rather than volumes received or cataloged.
Report number of titles (if available) and volumes purchased. Include all titles and volumes for which an expenditure was made during the report year, including titles and volumes paid for in advance but not received during the fiscal year. Include monographs in series and continuations.
01. Purchased Title Chinese: (integer amount e.g. 70)
22. Volume Total: (10 + 20) Leave the field BLANK and the application will sum up the total.
See the ANSI Z39.7-1995 definition for serial as follows:
Serial. A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This definition includes periodicals, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.
Serials Not purchased:
If separate counts of non-purchased and purchased serials are
not available, report only the total number (titles) of current serials
subscribed and received on line 15, and others "0".
06. Non
Purchased Chinese
07. Non Purchased Japanese
08. Non Purchased Korean
09. Non Purchased NonCJK
10. Non Purchased Total (06 + 07 + 08 + 09) Leave the
field BLANK and the application will sum up the total.
11. Total Chinese (01 + 06) Leave the
field BLANK and the application will sum up the total.
12. Total Japanese (02 + 07) Leave the
field BLANK and the application will sum up the total.
13. Total Korean (03 + 08) Leave the
field BLANK and the application will sum up the total.
14. Total NonCJK (04 + 09) Leave the
field BLANK and the application will sum up the total.
15. Grand Total (05 + 10) Leave the
field BLANK and the application will sum up the total.
Microforms:
Report the total number of physical units:
reels of microfilm, microcards, microprint and microfiche sheets.
Include the number of pieces of two- and three- dimensional maps and globes. Include satellite and aerial photographs and images. Include the number of pieces of prints, pictures, photographs, slides, transparencies, film strips, and the like.
06. Graphic Chinese
Include the number of pieces of audio cassettes, sound discs, audio compact discs, reel-to-reel tapes, and other sound recordings. Include the number of pieces of motion pictures, video cassettes, video laser discs, and similar visual materials.
11. Audio Chinese
25. DVD Subtotal: (21 + 22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
26. Other Holdings Total : ( 05 + 10 + 15 + 20 + 25 ) Leave the field BLANK and the application will sum up the total.
01. Unprocessed Chinese: (integer amount e.g. 70)
05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
Report funds from the library for monographs, serials, and other materials for CJK and non-CJK languages. If figures for specific language areas are not available, report only in total.
04. Chinese Appropriations Electronic Resources (currency amount e.g. 123.50, 7600.70)
05. Chinese Appropriations Total (01 + 02 + 03 +04) Leave the field BLANK and the application will sum up the total.
15. Korean Appropriations Total (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
21. Total Appropriations (05 + 10 + 15 + 20) Leave the field BLANK and the application will sum up the total.
Endowments:
Report
funds from endowments. If figures for specific area studies are not
available, report only total.
23. Endowments Japanese
24. Endowments Korean
25. Endowments Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
Grants:
Report funds from grants. If figures for specific area
studies are not available, report only total.
26. Grants
Chinese
27. Grants Japanese
28. Grants
Korean
29. Grants Total (26 + 27 + 28) Leave the
field BLANK and the application will sum up the total.
Report funds from East Asian program. If figures for specific area studies are not available, report only total.
30. East Asian Program
Support Chinese
31. East Asian Program Support Japanese
32. East Asian Program Support Korean
33. East Asian Program Support Total (30 + 31 + 32) Leave the
field BLANK and the application will sum up the total.
34. Total Acquisitions Budget (21 + 25 + 29 + 33) Leave the
field BLANK and the application will sum up the total.
Report full-time equivalents (FTE) of part time employees. Estimate percentiles worked under each CJK language category for employees working for more than one language. Report in decimals.
Others, FTE:
Report the number of staff in the parent institution
significantly involved in processing and servicing East Asian materials
or hired for special projects.
Public Services Form
Report the number of presentations given by East Asian staff for instruction, orientation, or public relation purposes, including library tours. Sampling and/or estimation is acceptable.
01. Library Presentations (Number of
presentations)
02. Participants (Number of participants
in presentations)
Reference transactions:
Report the total number of reference transactions handled in
person, online or over the telephone.
03. Reference Transactions
Report the total number of initial circulations, renewals, reserve and special collection circulations if applicable and available.
Report the numbers of filled and unfilled requests provided to and received from other libraries. When appropriate, include document delivery statistics.
07. Borrowing Request Filled
08. Borrowing Request Unfilled
Electronic Resources Form (2000/2001- )
Questions 1 and 2 are intended to gather a complete picture of collection for electronic resources. Please use the Comments section to indicate any comments and suggestions that you believe are not covered by these questions. For each question, use the following general inclusion and exclusion guidelines:
Include: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files, online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc.Also include: materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services; fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted; and equipment costs when they are inseparably bundled into the price of the information product. Note: Electronic resources expenditures have been moved to the Fiscal Support Form (2002- ) under C, J, K language appropriations. However, a total expenditures on electronic resources of the statistical year is required in this form.
Exclude: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in the Library Information Form; and library system software and software used only by the library staff.
1.1 Computer Files (one-time/monographic purchase)
01 Chinese Number of
Titles and discs (integer
amount e.g. 70)
02 Japanese Number of Titles and discs (integer amount e.g. 70)
03 Korean Number of Titles and discs (integer amount e.g. 70)
04 Non-CJK Number of Titles and discs (integer amount e.g. 70)
05 Subtotal (01 + 02 + 03
+ 04) Number of Titles and
Discs (Leave
BLANK, the application will calculate the total)
Comments for 1.1:
Examples include periodical backfiles, literature collections such as Er shi wu shi 二十五史 (by Jinan Huiwei), Si ku quan shu 四庫全書 (CD-ROM), Si ku quan shu wang luo ban 四庫全書网絡版, Zhongguo bai ke da ci dian 中国百科大辞典, Zhonghua buo shuo shi lun wen jian suo guang die (Chinese Dissertation Reference CD) 中華博碩士論文檢索光碟, Genji mongogatari honbun kenkyu deta besu, Kugyok Choson wangjo sillok = Annals of the Chosun dynasty, Hanguk hyondae munhak 100-yon = Korean modern literature 100 years, Koryo taejanggyong 高麗大藏經.
1.2 Computer Files (Accompanying monographic purchase or serials subscription)
06 Chinese Number of
Titles and number of discs (integer amount e.g. 70)
07 Japanese Number of Titles and number of discs (integer amount e.g. 70)
08 Korean Number of Titles and number of discs (integer amount e.g. 70)
09 Non-CJK Number of Titles and number of discs (integer amount e.g. 70)
10 Subtotal (06+07+08+09) Number of Titles and
number of discs (Leave
BLANK, the application will calculate the total)
Include CD-ROMs that accompany a primary format such as printed serials subscriptions and monographic purchases. Examples include CDs that come with Japanese government’s annual hakusho (白書), Chinese yearbook (nian jian 年鉴), and Korean periodical title of Shin Donga (新東亞). These expenditures have already been included in either monographic or serials subscriptions.
12 Japanese Number of Titles and number of discs (integer amount e.g. 70)
13 Korean Number of Titles and number of discs (integer amount e.g. 70)
14 Non-CJK Number of Titles and number of discs (integer amount e.g. 70)
15 Subtotal (11+12+13+14) Number of Titles and number of discs (Leave BLANK, the application will calculate the total)
Comments for 1.3
Include gift items that were not included in subscriptions in 1.1 nor 1.2. Examples include Dazheng xin xiu Da zang jing (大正新脩大藏經) by CBETA 電子佛典系列; Bakumatsu Meiji-ki kaigai tokōsha rai-Nichi gaikokujin (幕末明治期海外渡航者来日外国人) by Kanazawa Kōgyō Daigaku.
1.4 Total Computer Files (1.1+1.2+1.3)
16 Chinese (01 + 06 + 11) Number of Titles and
number of discs (integer amount e.g. 70)
17 Japanese (02 + 07 + 12) Number of Titles and
number of discs (integer amount e.g. 70)
18 Korean (03 + 08 + 13) Number of Titles and
number of discs (integer amount e.g. 70)
19 Non-CJK (04 + 09 + 14) Number of Titles and
number of discs (integer amount e.g. 70)
20 Total (16+17+18+19) Number of Titles and
number of discs
1.5 Previous Total Computer Files
(Prior to the Current Year) (new 2002- )
22 Japanese Number of Titles
and number of discs
23 Korean Number of Titles and number of discs
24 Non-CJK Number of Titles and number of discs
25
**Note: 21.1 to 25.1 are
grayed out. Values will be calculated automatically after the
submission.**
(Grand Total = Previous Year + Current Year).
New libraries and libraries that did not have the "previous Year" figures, will be able to fill in figures at the current year survey table.
.1.5.1 Grand Total Computer Files (new 2005- )21.1.
Chinese (16+21)
22.1. Japanese
(17+22)
23.1. Korean (18+23)
24.1. Non-CJK (19+24)
25.1. Total (21.1 + 22.1 + 23.1 + 24.1)
2. ELECTRONIC DATABASES
AND SERIALS (remote access on-going/leases/subscriptions)
Note: Majority of
electronic resources (2.1-2.3) via online access are considered as subscriptions.
The following should be filled as up-to-date library holdings
and not data that applies only to the current year.
Report the numbers of titles and subscription expenditures (or those which are expected to be ongoing commitments) for serial publications whose primary format is electronic and for online searches of remote databases. Exclude print serials that are accompanied by CD-ROMs (use 1.2). Examples include paid subscriptions for electronic journals and indexes/abstracts available via the Internet, CD-ROM serials and annual access fees for resources purchased on a “one-time” basis, such as literature collections, etc. See 2.1 and 2.2 for details.
2.1 Electronic databases indexes and reference tools
26 Chinese Number of
Database (integer amount
e.g. 70)
27 Japanese Number of Database (integer amount e.g. 70)
28 Korean Number of Database (integer amount e.g. 70)
29 Non-CJK Number of Database (integer amount e.g. 70)
30 Subtotal (26+27+28+29)
Number of Databases (Leave
BLANK, the application will calculate the total)
Examples include Ren Da fu yin bao kan zi liao suo yin 人大复印报刊资料索引, Da lu ren wen she hui qi kan mu ci suo yin zi liao ku 大陆人文社会期刊目次索引资料库, Index to Chinese periodical literature 中文期刊文獻索引 (1993- ), MagazinePlus <http://web.nichigai.co.jp/>, Sanseido jirin, Chonggi Kanhaengmul Kisa Saegin, Hanguk Paksa mit Soksa hagwi nonmun chong mongnok, Harvard Korean studies bibliography, etc.
2.2 Electronic full-text database and periodicals
31 Chinese Number of
Database (integer amount
e.g. 70)
32 Japanese Number of Database (integer amount e.g. 70)
33 Korean Number of Database (integer amount e.g. 70)
34 Non-CJK Number of Database (integer amount e.g. 70)
35 Subtotal (31+32+33+34)
Number of Databases (Leave
BLANK, the application will calculate the total)
NOTE: Combine 2.1 and 2.2 data and figures above. Report the total in 2.3.
36 Chinese electronic subscription total (26+31)
Number of Titles (integer amount e.g. 70)
37 Japanese electronic subscriptions total (27+32)
Number of Titles (integer amount e.g. 70)
38 Korean electronic subscriptions total (28+33)
Number of Titles (integer amount e.g. 70)
39 Non-CJK electronic subscriptions (29+34)
Number of Titles (integer amount e.g. 70)
40 Electronic subscription Total (30+35) (Leave
BLANK, the application will calculate the total)
3. TOTAL Electronic Resources Expenditures (1.4 + 2.3 in U.S. Dollars)
This will lead you to the Library Information Form and allow you to update your own library information.
Previously participated libraries consult information about name, library
number, type, and region at:
http://www.lib.ku.edu/ceal/stat/20052006/cealstat05_06.pdf
(pp.25-26 or 75-76)
Library
Name:
The names of libraries
in the pull down list. Use the short name instead of
full name:
Ex. Kansas instead of the University of
Kansas.
Library
Type (Typ):
Choose one from the pull-down list: http://www.lib.ku.edu/ceal/stat/20052006/cealstat05_06.pdf
(Appendix
I, pp. 25-26)
| Canadian university |
| Private U.S. university |
| State controlled or public U.S. university |
| U.S. non-university |
| Canadian non-university |
Library Region (Reg):
|
New England |
|
Middle Atlantic |
|
East North Central |
|
West North Central |
|
South Atlantic |
|
East South Central |
|
West South Central |
|
Mountain |
|
Pacific |
|
Canada |
Library HomePage: e.g. http://www.server.edu
Library Online Catalog: URL of your library online catalog: e.g. http://www.library_catalog.server.edu
CEAL Statistics Committee:
Vickie Fu Doll (vdoll@ku.edu)
Calvin Hsu (ch8xy@virginia.edu)
Fung-yin Kuo Simpson (fyks@uiuc.edu)
CEAL
Statistics Home Page: http://www.lib.ku.edu/ceal/stat
CEAL Statistics Database: http://www.lib.ku.edu/ceal
http://www.lib.ku.edu/ceal/stat/