The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, April 19, 2012, 10:00-11:30
Anschutz Room 421

Present: Robert Szabo (Chair), Kristin Zachrel (Secretary), Adam Reilly (Group 1), Julie Woodrick (Group 2), Sharon Riley (Group 3)

Absent: None

Guest: Angie Rathmel

Previous Meeting's Action Items

Group Reports

Group 1 (Adam):

• Mary is part of a working group to solicit questions for Cataloging changes as part of an OCLC group to modify metadata standards.
• Cataloging's accomplishments party is in July/Aug.
  
  

Group 2 (Julie):

• Room 210 is selecting carpet (there are 6 samples to choose from). Everyone gets to vote on which sample they like best.
• This space will also get new paint.
• Lots of people in Room 210 are having issues with not being allowed to link power cords. Several staff need to get longer power strips to reach outlets.
  
  

Group 3 (Sharon):

• Anschutz:
  • They have increased the number of cleaning wipe stations from 8 to 13.
  • There are plans for new carpet on the 4th floor and new computer furniture on the 3rd and 4th floors.
  • LibArt works will be removed this summer.
• Admin:
  • Time/leave reporting change will be happening.
  • Discussing whether student time card will use biometrics, web clock, or a choice of either. The decision is in flux right now.
  • Staff are moving to a paperless web-based timesheet. This will start July 30th.

Committee Reports

Support Staff Senate:

• Mary Ann advised that there are several openings on the USS Senate. If you are interested in becoming a senator please contact Mary Ann.
• From the May Meeting:
  • A recognition of Dennis Constance’s service to USS as he did not run for a fourth term.  There was a resolution and cake!
  • Internal elections:
    • President – Peggy Palmer, Student Success Technical Service
    • Vice President – Le-Thu Erazmus, Anthropology
    • Secretary -- Darlene Secondine, KS Geological Survey
    • Treasurer – Teri Chambers, Economics
    • Representative to the University Senate Executive Committee (SenEx) – not me – Kathy Chaney, Admissions & Scholarships
  • As mentioned before, there are lots of openings on Senate so encourage your peeps to check it out!

• A teleconference with a group of classified staff at Pittsburg State who is exploring the possibility of becoming USS

• The agenda for the University Senate and Faculty Senates are now being made available on the KU Today e-mails the weeks of the meetings.
  
  

University Committee on Libraries:

• April 24, 2012 Agenda
• Minutes
• KU Libraries IT Services Presentation (by Scott Hanrath)
• CFE  & Library Technology Presentation (by Deb Ludwig)

Mentoring Committee: Nothing to report.

LOSDC: Nothing to report.

Meeting Updates

Dean's KULSS:

• Showed the Dean the results from the Staff Development survey and she was pleased. She thought it was one of our better attended events.
• Discussed some of the ideas that came up in the Introversion/Extroversion dialog, specifically related to meetings. There is a template online for meetings. We should talk to Sean about locating this; it would be a good thing to point people to. Scott McEathron has a template for ground rules for Management Council meetings. LOSDC has a libguide for meeting facilitation. Angie suggested that it would be good to incorporate the Intro/Extro context in the meeting ground rules.
• We'd like to do something in the next 6 months to check with staff who attended and see how this concept is working for them. Are they using what they learned, and if not how would they like to? Anonymous responses could go to the Secretary or Chair.
• Discussed staff profiles.

Concerns to Bring up with the Dean: Nothing yet.

Miscellaneous

Staff Profiles:

• Instead of talking with Mary about putting the profiles on a shared space in the G drive, we decided to put them on the staff intranet with the Library Org Chart.
  • We could also put them inside the Org Chart in addition to on the Intranet main page.
  • Kristin will talk to Monica Claassen about adding the profiles; if she will need to get permission to add them or if she should forward them to someone else to add.
• Everyone needs to talk to people about filling out the profiles. We only have enough to send out through September (we're not sending them out over the summer).
  • We need 13 more to make it through next semester.
  • Robert will revise his email to specify that faculty and unclassified staff can fill these out, not just USS.

ALA:

• Jill Becker would like to get $250 from her time as Chair to cover the costs of a conference she's attending. We'll make sure this is ok.
• Kristin Zachrel and Kyle Sederstrom will attend the ALA conference.

Introvert/Extrovert Project:

• Need to materialize further on this product/project.
• See a lot of connections with respecting differences and meeting facilitation.
• It could be good to update the LOSDC Libguide with greater context on Intro/Extro.
• Maybe do some sort of visual representation on the event with a catered lunch or snack and a display.
• Think about how we could develop this. Maybe a poster on what came out of it (requests & offers) or expressing what was learned, how it is being used, or how one plans to use it.
• Maybe create them for different staff areas, not just locate them in one location.
• Kristin will create a PowerPoint with photos, survey comments, requests & offers. She'll ask Sean for the photos he took.
• Sharon will ask Shannon about funding to pay for an event like this.

Elections/General Meeting:

• Report that the general meeting will only be 45 minutes and do a potlock.
• Kristin will check on what we need to do to plan for the elections and the general meeting.

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting)

• HREO EEO Categories
• Work with LFPA to change the language for the Dean's 5 Year Review Committee to include a Support Staff member.

Next Meeting: Thursday, May 24th, 10:00-11:30 at Art (Robert will check with Andi on the room).