The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, April 29, 11:00-12:00
Watson 503A

Present: Julie Warrick (chair), Nancy Hawkins (vice-chair), Kristin Zachrel (secretary), Kyle Sederstrom (Group 1), Adam Reilly (Group 2), Sheila Orth (Group 3), Meredith Huff (Group 4)

Absent: 0

Previous Meeting's Action Items

Group Reports

Group 1 (Kyle):
*Denise Swartz retired; there was a party to celebrate her retirement.
*The move of the archive of recorded sound to Anschutz is proceeding.
*Kyle Sederstrom is hiring new student employees.
*The Day on the Job at KU for Emporia's SLIM students was April 23rd. Kyle participated in a panel discussion to talk about career expectations: what he thought was going to happen after receiving an MLS vs. what actually happened. 4 people attended the tour of Preservation.

Group 2 (Adam):
*Student picnic/awards ceremony is scheduled for Thursday, May 6. The Dean will present the DASEE award.

Group 3 (Sheila):
*ILL will have a potluck for their students on Wednesday, May 5.
*ILL department is trying to figure out their goals for the coming year.
*Day in the Life of the Library snapshot was done at Anschutz. Sarah Kanning sent an email of the Snapshot photos to the listserve.
*Sheila went to KLA where she met the new state librarian. There were many good seminars that would have been beneficial for support staff.

Group 4 (Meredith):
*Mary Ann Baker sent an email to Group 4 members requesting people to be a sponsor for the food drive in July.
*LSS interviews in process for the Support Staff of the Year Award. There were 3 nominations.
*Spencer had their student appreciation party on Wednesday, April 28th.
*Spencer is trying to get Doug Hatton to build them extra shelving.

Committee Reports

Support Staff Senate:
*John Stratton, USS president, reports that there is no update yet from the Provost/Chancellor's offices about the Domestic Partner's Task Force recommendations or changes made to the Conflict of Interest form.
*John, Lisa, and the Provost met with members of the dormant US Committee on Retirees Rights and Benefits (CRRB) on April 7.
              **The Endacott Society, a program under the KU Alumni Association, suggested that they become the CRRB.
                They are not representative of all KU retirees (few classified and support staff are members), so it is unlikely
                the suggestion will be accepted.
             **Further consideration of the action and status of the CRRB has passed onto the 2011 SenEx.
*Lisa Wolf-Wendel, Faculty Senate President, reports that the Kansas Board of Regents Council of Faculty Presidents will focus on getting tuition assistance for dependants of faculty & staff in the coming year.
              **USS might set up a task force to address this issue.
*Faculty Senate is reviewing rules & regulations and the Faculty Code of Conduct, including rights and responsibilities.
*Mason Heilman, Student Body President, corrected a UDK story stating the Student Senate is contributing $58,000 to clean up Potter Lake.
*Student Senate elections are completed.
*Jeanette Johnson, Unclassified Senate President, reported on the Unclassified Senate elections.
*No open forum yet on the KU budget situation due to lack of information.
*Unclassified Senate reviewing length of time provided in non-reappointment notices.
*Senate is sponsoring a mini wheat state tour for support staff soon.
*Support Staff Senate has completed their elections.
*A task force has been formed to review the code.
*University administrators need to review SenEx proposal for Credit/No Credit policies and Progress/No Progress grade policy
*Feedback on review of work of ombuds office and staff was good. SenEx should help office maintain its independent status and request for additional staff in the coming year.

University Committee on Libraries:
*Decoupling: groups are meeting to figure out recommendations of the Libraries needs and what IT needs from us. The Provost's Office is working on fiscal decisions and allocations.
*The Archive of Recorded Sound, including Professor Seaver's opera collection and Professor Wright's jazz collection, will be moved to Anschutz for processing before being stored in the Library Annex. Once there, recordings will still be available to patrons.
*Changes in Anschutz over the summer include moving offices, setting tutoring and writing centers, etc.
*Open Access: convening an Advisory Board with an Executive Committee and will probably form some work groups to get more faculty to participate in ScholarWorks.
               **Marianne Reed is working with the Libraries and will be available to assist faculty members add their work to
                   ScholarWorks.
               **Meetings will be held with early adapters and efforts will be made to get more departments and individuals
                   providing OA for their research.
               **Following MIT's implementation of OA; they're about a year ahead of us. Hope to have the success they've had
                   and begin educating and reaching out to publishers and faculty. Some publishers are fine with allowing the
                   final author draft (just before publication) to be accessible.

Planning & Resources Committee (PRC): Nothing to report.

Mentoring Committee:
*Committee for Research & Scholarly Activities (CRSA) and Mentoring Committee had a brainstorming session about the culture of scholarship, achieving tenure, and supporting scholarly research.

Meeting Updates

Dean's Council:
*There are discussions about getting funding for digitizing items related to athletics. There is question as to whether this digitization should be done by the university archives or the athletic department. Discussed what to do about this, whose responsibility this would fall under.
*Discussed the decoupling, which is still in process.
*Issues of concern that were discussed include system development, staff workstation support, public computing, servers, and infrastructure.

Management Council: Nothing to report.

Dean's KULSS Meeting (next 5/4): Not met yet.

Concerns to Bring up with the Dean:
*Discuss KULSS mini conference.
*Are staff being shifted around in the libraries? What is the intent or purpose of shifting staff around and are many employees being shifted?
*What impact will the decoupling have on support staff?
*Professional development: how is knowledge going to be spread to staff?

Other:
*Brick & Click will have a session on 23 Things Kansas to discuss how it went. 23 Things Kansas covered topics such as webinars, use/nonuse of Facebook for libraries, instant messaging, Flickr, etc. It was a good professional development activity.

Action Items for Next Meeting