The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, February 10, 10:00-11:30
Spencer Research Library

Present: Jill Becker (Chair), Meredith Huff (Vice-Chair), Kristin Zachrel (Secretary), Adam Reilly (Group I), Julie Warrick (Group II), Robert Szabo (Group III)

Absent: None

Guest: Terry Proctor

Previous Meeting's Action Items

Workshop Planning

Emotional Intelligence (Terry Proctor):

• It's normally a 3 hour program but can be shortened a bit. 2 to 2 -1/2 hours is the amount of time he'll have. Session will be from 9:00-11:30.  
• Terry provided us with the trainers outline and booklet that he uses.
• We should have a better idea of how many people will participate closer to time but we anticipate 30-40. Each person will need a booklet.
• The session involves a video with Dr. Goldman who breaks down emotional intelligence into 5 competencies: self-awareness, managing your own emotions, motivation, empathy, and social skills. It’s very helpful to being aware of our emotional issues, be smart about emotions, identify them, put them in context, and act on them.
• If we have the workshop in Spencer this session would either be in the North Gallery or the Johnson Room, this would provide the option of breaking into groups, doing activities, and watching the video.
• Maybe skip the do's and don’ts section. Revisit this list & identify what applies to emotional intelligence.
• We’d like to keep as much of the activity parts in this session.
• We would like to provide a better description of what this session will be about for when we promote it (such as advertising the activities and how how the session relates to staff work). We'll send Terry a draft promotion he can revise it as needed.
• Materials that he needs will include a flip chart with paper or whiteboard, DVD player, web access, and maybe a microphone (if we hold it in the North Gallery).
  
  

Afternoon Sessions:

• Jeffrey Lewis is free for the afternoon but asked for 60-90 minutes. We’re only doing 50 minute sessions. We need to approach him with more information about the day and how it’ll be structured to see if he can shorten it.
• Robert will see the health and nutrition people next week. The dietician is trying to figure out if she’ll be available that day.
• Roberta will be glad to do the Preserving Collections session and the booksnakes. She’s free all afternoon.
• Julie contacted the KPERS person today and hasn't heard back yet.
• Becky Schulte agreed to do her 45 minute presentation at around 3:00 or 3:30.
  
  

Schedule:

9:00-11:30 Emotional Intelligence (Terry Proctor)

11:30-1:00 Lunch & chair massages

1:00-1:50 First set of 2 sessions (KPERS & Yoga)

2:00-3:00 Second set of 2 sessions (Office 2010 & Preserving Collections)

3:00-3:30 Break, browse info tables & chair massages

3:30-4:30 History of the Jayhawk & ice cream (Becky will start about 3:45).

Group Reports

Group I (Adam):

• Evaluation time: everyone’s getting their reviews.
• Enjoyed snow days.

Group II (Julie):

• Evaluation time: everyone’s getting their reviews.
• Enjoyed snow days.

Group III (Robert):

• They're rewiring the fire alarm and emergency system in Anschutz, which will be done in May. They'll need to bring in scaffolding for the 30’ ceiling.
• The librarian from South Africa will be visiting the libraries for a few weeks.
• Courtney’s drawings for the reading room renovation are on display in Spencer.
• Whitney Baker will be working more hands on at Spencer so they are clearing space for her to work. Tyra will be working with digital preservation.
• Clearing space in Spencer for the new Special Collections Librarian
• Music & Dance has hired Molly Altman. She will be splitting her time between Spahr in the mornings and M&D in the afternoons. Robert will invite her to our next regular meeting and Kristin will add her to the listserv).
• Robert will be going to ALA and Jill is going to ACRL.

Committee Reports

Support Staff Senate: Minutes from the February 8 SenEx meeting.

• In the absence of University Support Staff (USS) Senate President, Dennis Constance’s, Mary Ann Baker noted that delegates from the Classified and Support Staff Council of all the Regents’ universities visited the Capitol on January 25th and presented their position paper to legislators.
• The paper included four points: continue to fund market-based increases, fund a 3.5% Cost of Living Adjustment, continue to support and fund longevity bonuses for all eligible employees.
• Unfortunately that was the same day the KS House announced a 7.5% pay cut proposal for all state employees from the Appropriations Committee.  Therefore requests for more money for state employees were not well received.

• She also mentioned the USS Senate would be having their first meeting this semester the next day [subsequently the meeting was cancelled due to weather].

University Committee on Libraries: Nothing to report.

Mentoring Committee: Nothing to report.

Libraries Organizational Staff Development Committee (LOSDC): Nothing to report.

Meeting Updates

Management Council (next mtg: 2/16): Nothing to report.

Dean's KULSS (next mtg: 3/1):

• Dean requested a more itemized budget for the workshop. Meredith will research food costs and update the excel spreadsheet with itemized totals. The documents from the last workshop are on the G drive so make a copy of this and fill it in with the new information. Look at Union prices just in case, budget for the same box lunches, and look at the catering menu online. The supplies budget would include things like ice cream scoops, candies, pens, etc. Jill will send the itemized budget to Lorraine.
• Jill will bring up the potluck breakfast at Management Council and ask if they would be willing to do this again. Show them the cost for catering versus the potluck.
• Kent sent an email that 2 fridges and microwaves will be added to the Watson staff room on February 22nd. He has the survey information and he was surprised by the number of people who use that room. There was more usage than they expected.
• Regarding hiring people with MLS degrees, Lorraine and Mike reported that the market is saturated and only 2 of the 4 new support staff hires have MLS degrees. We're hiring the most qualified candidates for the positions. If the search committees are doing what they should they will hire the most qualified person.
• DASEE planning will be done by April so the award can be given at the student picnic. Lorraine got several volunteers from the Board of Advocates.
• Lorraine liked that we're inviting new hires to our meetings. Maybe we could set up library tours for all the new hires since December and have the tours 2 or 3 times per year.
  
  

Concerns to Bring up with the Dean: Nothing yet.

SSEYA:

• Trying to streamline the awards so we don’t have to put together committees at the same time we do evaluations. The process will be postponed in order to have a coordinated effort for all the awards, except DASEE.

Group 1 Update:

• Jill talked with Angie, who suggested we keep the 3 groups as is so we can hold strong on our decision to do reconfigure the groups. Jessica's time will be more limited in the fall when her reference desk time increases, so Angie suggested that she serve on the board in an unofficial capacity to help with the workshop. Perhaps we can make a call for ad hoc volunteers to help with workshop and other projects.
• We agreed that we don’t want to keep flip-flopping the groups.
• Jessica has an art background and we want her to take lead on promotional materials and the brochure. Jill will email Jessica about this and invite her to start coming to our extra meetings.

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting)

Next Meeting: February 24, 10:00-11:30 at Spahr.