The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, March 17, 9:00-10:00
Spencer Research Library

Present: Jill Becker (Chair), Meredith Huff (Vice-Chair); Kristin Zachrel (Secretary); Adam Reilly (Group 1); Julie Warrick (Group 2); Robert Szabo (Group 3), Jessica Gish (Ad Hoc)

Absent: none

Previous Meeting's Action Items

Workshop Planning

Miscellaneous:

• Kathy opens Spencer on the 23rd so Meredith will talk to her about letting us in early.
• The rooms we assigned will accommodate people.
• Jessica will create signs for classroom doors, tables, a sign up sheet for massages from 11:30-3:30 at 15 minute intervals with 2 masseuses.
  

Potluck Breakfast:

• It would be easiest to assign 1 person to do the shopping and give all the receipts to Kristin Vickers.
• Management Council providing:
  • Bananas - Scott Hanrath
  • Fruit tray - Erin Ellis
  • Sausage & breakfast casserole - Shannon Royer
  • Sweets - Rebecca Smith
  • Orange juice - Mike Broadwell
  • Baked oatmeal - Beth Whittaker
  • $50 - Jen Church-Duran, Lars Leon, Lorraine Haricombe
• HyVee caters breakfast so we could consider using the money to buy breakfast. Robert will find out the cost and if they deliver.
• Robert will make a breakfast casserole too.
• Kristin will make bread.
• Julie will shop for items on the grocery / breakfast list.
• Meredith will give a head's up to staff in SRL that people might be dropping off food at Spencer.
• Kristin and Julie will deliver the food to Spencer in Kristin's vehicle. People should bring food to the Watson Break Room between 7:30 and 7:45. They'll load food from the mailing room loading dock and depart to Spencer at 7:45.
• Julie and Robert have sugar and creamer.
• We'll all monitor the coffee and tea throughout the day and refill as needed.
• Kristin and Jessica will bring water pitchers on Tuesday.
  

Lunch:

• Julie is still waiting on a lunch order from Roberta and she hasn't heard back from Rhonda at all. She will try calling Rhonda to confirm the session and get her lunch order.
• Ann Chapman didn't want anything for lunch.
• Meredith has labels for lunch so she'll make them and the students will tag the lunches and wheel them to the North Gallery at around 11:30.
• Meredith will contact Kristin Vickers today about getting Whitney the money for lunch.

Lunch Presentation:

• Ann would rather not email BMI results; she'd prefer to have a printer. Robert can bring a printer.
  

Office 2010:

• Kristin will forward questions to Adam to send to Jeffry.

Massages:

• 2 people will be here to do massages.
• Jill got a parking pass for the massage people, which grants them parking in the garage.
• Julie couldn't find anything about campus being open to drive-thru traffic online so she'll try calling them. If it's not open the massage people could tell the person at the booth that they have a delivery to Spencer and that should get them through.
• Denise wants a massage at 3:15.
• Robert will tell the massage people today (thru Denise) how to get to Spencer.

Handouts:

• Info packet: we didn't budget for folders so we won't have an info packet. Terry's bringing info stuff so maybe he'll have folders. Meredith will check to see if she has any leftover folders.
• We could hand out the orange pads.
• Meredith can bring pencils.
• Meredith will check if they have name tags.
• Jill will make a workshop evaluation form.

Info Tables:

• Tech petting zoo - cancelled
  • The tech shop didn't have anything else that they could provide for the table and it probably won't be much of a table with only 2 items. Robert will confirm that we're not pursuing the tech table.
• 3 tables - Nutrition, wellness, tobacco cessation. Let's put them on the east side.
• Sustainability
  • Amalia didn't have anything leftover from the previous events for a Sustainability but she'll contact the University Sustainability Office to see if they have anything.
  • Adam could make a tip sheet and tag board.
• Book Snakes - Roberta won't be able to do them.
  • Jessica will try to come up with a replacement craft like book marks or book covers.
• Jessica is waiting to make signs until she knows what info tables we'll have.

Action Items for the Workshop

Meet Tuesday, March 22nd from 3:00-5:00 at Spencer to set up.