The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, March 7, 2013, 10:00-11:00
Kansas Union

Present: Julie Woodrick (Chair), Meredith Huff (Vice-chair), Kristin Zachrel (Secretary), Laura Skarka (Group 2)

Absent: Kyle Sederstrom (Group 1)

Previous Meetings Action Items

Staff Development Event

Date: Wednesday, March 20th

Venue: Kansas Union

• Rooms reserved are Big 12, Jayhawk (seats 30), Parlor ABC, Regionalist (chair massages - we're not allowed to move the tables in this room).
• We may also be able to use the International Room if needed.

Sessions:

• Dealing with stress/Improving staff morale (Terry Proctor)  - confirmed
  • Julie will tell Terry room location.
• Yoga - confirmed
  • It was originally reported there would be a $40 fee, but this is for a class with mats and we're just needing a presentation in casual work clothes, which is free.
• Health/wellness/nutrition
  • The presenter with the Merc will be out of town and there is a $75 fee for one of their consultants to present. Instead Kristin will ask Liz Kocon if she could do a presentation. If not we will move Mike's ClimQual presentation to this time slot and adjust Sharon and Mike's time slots to 50 minutes.
• Book binding (Kyle, Roberta) - confirmed
  • Whitney will probably not be available for this session.
  • If glue is required for this session we'll need to provide tablecloths.
• ClimQual - confirmed session but need to confirm time
  • Julie will ask Mike for his lunch order, ask if the 10:10-11:10 time slot would work, and confirm the room location. Advise that we may need to move him to the 11:10 time slot if the Merc falls through.
• Strengths - confirmed
  • Sharon and a co-presenter to be determined will present a session on practical application of strengths, which will include some basic information for those not familiar with it.
  • Kristin will ask Sharon for co-presenter's lunch order.

Schedule:

• 8:00-8:45 -- Registration, breakfast, opening remarks from Lorraine at 8:30 (Jayhawk)
  • Julie will email Sean to verify room location.
• 8:45-9:00 -- Break
• 9:00-10:00 -- Dealing with Stress with Terry Proctor (Big 12)
• 10:10-11:10 -- Concurrent: ClimQual with Mike Broadwell (Big 12 Room); Strengths with Sharon Riley (Jayhawk)
• 11:20-Noon -- Nutrition/health/wellness with Liz Kocon? (Big 12)
  • If this falls through the alternate schedule will be: 10:10-11:00 (Strengths with Sharon); 11:10-noon (ClimQual with Mike)
• Noon-1:30 -- Lunch (Jayhawk), info tables (Jayhawk), chair massages (Regionalist Room), making bookmarks (Jayhawk)
• 1:30- 2:30 -- Book Binding with Kyle & Roberta (Big 12)
• 2:40- 3:40 -- Yoga (Big 12)
• 3:40 – 4:00 -- Ice cream social, trivia game, surveys. (Watson)

Information Tables:

• Health/wellness:
  • Kristin will contact Liz Kocon about doing an info table on nutrition and blood pressure testing.
• KU Libraries recipe booklet.
  • We're receiving recipes. Kristin will send out a reminder email to kulib.
• Keyboard shortcuts
  • Kristin will ask Mark and Janice for suggestions of shortcuts. Micki and Angie may have suggestions for Voyager shortcuts.
• Library jargon
  • Julie will put together a handout.
• Org chart
  • Mike will print out the org chart for us to display.

Activities:

• Chair massages:
  • Pinnacle reports that they no longer organize field trips as a school thing. Instead they encourage students as individuals to volunteer, and work for tips and build their client list. For larger groups one of the instructors will come along to manage/organize things. Laura assured him that we are all good tippers, and that we would feed the volunteers, which he said was a good incentive.
  • We need to confirm how to validate their parking in the garage.
• Lunch
  • Whitney Fox, Catering Coordinator, confirmed that we don't need to submit our food order until noon on Thursday, March 14th.
  • Kristin will send a reminder email to kulss advising of the extended deadline.
  • We'll need 1 person to attach names to the lunches during the Health presentation.
    • Kristin will make the labels.
• Paper bookmarks
  • Kristin found a number of creative bookmark ideas on Pinterest. She'll get instructions and a materials list. Meredith has card stock we could use.
• Trivia game with questions about Kansas and the Libraries. We could take pictures at the various library locations and ask people to identify where they were taken.
  • Julie will put together some trivia and ask Lars if there are any Strengths books to offer as prizes for the trivia game.
• Survey
  • Kristin will put together a survey.

Supplies:

• Registration:
  • Table (Julie will ask if one will be provided or if we can use the desk in the hall)
  • Folders (if we can't find any here we can purchase some from Walmart)
  • Schedule (Kristin)
  • Map (Kristin)
  • Survey (Kristin)
  • Paper (everyone try to find some)
  • Pens (Meredith)
  • Nametags (Meredith)
  • List of members (Kristin)
  • Sign up sheet for chair massages
• Signs for sessions/activities/info tables/registration table
  • Kristin will send Meredith the final itinerary so she can make signs
• Sessions:
  • Laptop (otherwise the Union will bill us)
    • Julie will ask Sean if there is an Admin computer we can use and Jeromy if we can borrow one from the desk
    • Kristin can provide one as a backup.
  • Projector
  • Projector Screen
  • Tables
  • Tablecloths (if Book Making uses glue)
• Bookmarks
  • Paperboard templates (Kristin)
  • Card stock paper (Kristin, Meredith, Laura)
  • Pencils
  • Scissors
  • Glue sticks and/or rubber cement (we'll check with Kyle and Roberta about which is safer to use)
  • Stickers (Kristin has some, but we may need to get more)
  • Markers (Kristin has some)
  • Ribbon (Kristin has a little but not much. Julie will ask Kathy Graves if she has a little ribbon she can spare - should be pretty narrow)
  • Instructions (Kristin)
  • Tablecloth

Action Items for Next Meeting

Next Meeting: Week of March 11th - TBD.