The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, May 19, 2011, 10:00-11:30
Anschutz 305

Present: Jill Becker (Chair), Kristin Zachrel (Secretary), Adam Reilly (Group 1), Julie Warrick (Group 2), Robert Szabo (Group 3)

Absent: Meredith Huff (Vice-Chair)

Previous Meeting's Action Items

• Sheila will continue to serve on the University Committee on Libraries for the remainder of the 2-year term. She'll let Jill know if she is unable to go to the meetings so someone else can.
• Sharon Reilly is interested in serving on KULSS next year.
• Jill sent the picnic survey to Erin, who thinks it's a good idea but would like to discuss it a little more. Jill is meeting with her at 1:00 today. As soon as the questions are approved Jill will make the survey in Survey Monkey.

Group Reports

Group 1 (Adam):

• At the last cataloging meeting Mary announced that there is talk of replacing the carpets and painting the walls in the cataloging room this summer. It’ll be inconvenient to move people out of the way to do this.
• Cataloging will be losing some student workers since Tori, David, and Matt will be graduating.

Group 2 (Jules):

• Returns have picked up but the stacks crew has been keeping up.
• Julie has 3 student workers that are graduating.

Group 3 (Robert):

• The work on the fire alarm system in Anschutz is finished.
• 3 student workers in Anschutz are leaving.
• Robert met with the consultants who asked about challenges and partnerships with the writing center.

Committee Reports

Support Staff Senate: Nothing to report.

University Committee on Libraries: Nothing to report.

Libraries Organizational Staff Development Committee (LOSDC): Nothing to report.

Meeting Updates

Management Council (next mtg: 6/15): Minutes from the 5/18 meeting.

• LOSDC Update:
  • Lots of training sessions have been announced via email (meeting facilitation, technology, etc). If you’d like to go to them there’s a link in these emails that will let you add them to your outlook calendar.
  • Lars did a strengths finder update for people who have done it so far. There’ll be another opportunity to do it in the future.
  • The committee has been charged to do a formal proposal for a library master calendar by July 1. They are just coming up with ideas to develop a proposal. There’s a LOSDC libguide so you can look at this information there.
• Calendars: Loraine reports that starting July 1 everyone is responsible for keeping their calendar is up to date. If you use other calendar systems it is your responsibility to sync them up so everyone can see your calendar. 
• Mary talked about the active directory move and timeline, which will come out in an email. Some people received the zen app already. This has to do with moving things from the U drive to the V drive.  Stuff on the G drive is still accessible. Everyone will get 5 GB of personal storage space where you keep stuff relevant to you (i.e. annual evaluations). Staff should start to clean up their folders and delete things they don’t need.
• Lorraine reported on the consultants visit. They’ll have a report to her by the end of June. We’re at a good place because the university is reviewing major goals and strategic planning is happening at the university level, so we can align our plan with the university's. The strategic plan map is available on the provost's website. The libraries' strategic plan is mapped the same way. Whatever the consultants give us will build on our next strategic directions. The Provost is supposed to have his official strategic plan by the start of the Fall semester.

• Management Council retreat is July 19-20 from 8-12 at the Adams Alumni Center. There will be some slots for people that are not on Management Council to attend.

Dean's KULSS Meeting (next mtg: 6/7): Meeting was cancelled.

Concerns to Bring up with the Dean: Nothing at this time.

Miscellaneous

• General Meeting will be June 30th to announce new board.
• Elections: need to put a ballot together before the next meeting. We'll need a bio for Sharon. Assemble the final ballot at the next meeting and send it out on the 3rd.

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting).

Next Meeting: June 2nd, 10:00-11:30 at .