CCEB Meeting
May 5th, 2004
Watson Library room 5B

Attending: Jeff McAdams (chair), Michael Rusche (vice-chair), Laura Horne (secretary), Angela Rathmel (CCPC chair), Rebecca Claassen (group 1 rep), Denise Swartz (group 3 rep), Sue Hewitt (PRC, Classified Senate)

Absent: Mary Ann Baker (group 4 rep), Kevin Fussell (group 2 rep)

Previous meeting minutes – The April 21st minutes were approved. They will be mounted onto the CC website by the vice-chair.

Review of previous meeting’s action items – All action items were completed before the General Meeting.

Committee Reports –

CCPC (Angie) – Discussed the Memorandum that was distributed at the last meeting (see April 21st minutes). Angie asked about information dissemination for committees that don’t have websites. Mike let the board know that all of the charges issued by SDC are available on SDC’s website.

PRC (Sue) – PRC met last week, but the minutes haven’t been issued yet and Sue wasn’t at this meeting.

Classified Senate (Sue)- The “University Support Services” issue of excluding KU from the state’s classified system for employees has not yet gone to the Board of Regents. Therefore, the Provost has asked Ola Faucher (HR) to create an information packet for the Regents when this issue is considered. This issue should be put to the Board this fall.

The 3% pay increase will go into effect for classified staff beginning in FY 2005.

School Finance Proposal – The state congress has decided that it will not have the state meet funds to KPERS for the 1st quarter of FY 2005.

SDC (Laura)- SDC has completed the draft organization of HR and ACS classes under the IS values system (which has not been publicly announced yet). The committee is also considering the use of a blog to organize the classes in order to help library staff find the classes they would like to take in one source.

Discussion of the General Meeting – Attendance wasn’t as high as was expected. The board felt that this was partly due to the weather.

Please see the General Meeting Minutes (April 29th, 2004) for the specifics of this meeting.

CCEB will send thank-you notes to those that presented at the General Meeting.

Classified Conference Elections –Ballots will be sent out May 21st to Classified Staff to elect members for CCEB. The deadline for voting will be June 4th. Classified Staff will need to give their ballots to their Group Representative to be counted by the CCEB Secretary.

As of May 5th, no one has volunteered to run for vice-chair of CCEB. The board will ask the Group 1 and Group 4 Representatives if they plan to run again. All other positions have one candidate.

Group Reports –

Group 1 (Rebecca) - Heather Krasovec’s final day at the libraries will be July 16th. Heather has returned to school to get her graduate degree in English and will be a GTA here at KU. CCEB congratulates Heather.

Interviews have started for the Unclassified position advertised for the Retrieval Services Department.

Group 2 (Laura for Kevin) – The Cataloging Department has rearranged some staff to increase room for new staff (Tahirih Mullen), returning staff (Matt Grafel), and staff that will move into the department (Brenda Owens). There is a possibility for further staff reorganization in the next few months.

Group 3 (Denise) – Nothing to report.

Group 4 (Jeff for Mary Ann) – The Cataloging Department currently has staff working at Spahr to prepare titles for storage. Jeff estimates that they have about 60% of the work completed. The moving of the volumes to storage will start on May 24th in order to prepare room for the renovation of Spahr starting this summer.

Also, there will be an announcement made in the next few days on who will be filling the vacant position in Engineering. It appears that it will be a current KU Libraries employee that will be transferred to Engineering. It isn’t clear if the current position of the person to be transferred will be filled.

Next meeting’s action items:
WHO? BY WHEN? WHAT?
1.Jeff 5/6/04 Email thank-you notes to Stella & Sharon for attending the General Meeting
2.Mike 5/12/04 Create a thank-you card for Ola Faucher for attending the General Meeting
3.Laura 5/19/04 Bring the list of volunteers running for election and a draft of the election ballot for CCEB approval.
Agenda Items for Stella and Sharon meeting (May 17th)

Will Stella and Sharon be able to provide more information about People Admin?

Will the there be a vacant position at Anschutz since there will be an employee transferring from there to Engineering?

Next meeting will be May 19th, 1:00-2:30, Art and Architecture, Room 104