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CCEB Meeting
Nov 2nd
Watson Conference Rm A – 1:00-2:30

PRESENT: Monica Claassen-Wilson (Grp 1), Kevin Fussell (Grp 2), Laura Horne (Chair), Angie Rathmel (Secretary), Mike Rusche (Classified Senate), Denise Swartz (Grp 3)

ABSENT: Mary Ann Baker (Classified Senate), Robert Szabo (Grp 4)

Approval of Minutes
Minutes from Oct 19th were approved with the addition of the lists for contacting volunteers.

Previous Meetings Action Items
WHO? BY WHEN? WHAT?
1. Laura 10/20 Draft email to reps: Reminder of VC ballot due R
2. Reps 10/22 Email above to groups R
3.Laura On going Ask Dept heads for SDC volunteers X Pending settle of staff moves
4. see list 11/2 Solicit for members of PC R
5. see list 11/2 Solicit for Group 1 representative R

Committee Reports

Staff Development Committee (SDC)
N/A

Diversity Committee
Met 11/1/04. Scott, Channette and Erin will go to ESU Nov. 12th regarding Internship/Mentoring Program. Now have a 3-page doc of ideas re: application process which they will edit based on suggestions by Sharon before taking to HR for other legal compliance in the wording.

Erin will work with Jill Glaser to create the DC webpage which Michelle Curttwirhgt has agreed to then maintain.

Movie series hopefully will begin end November with a full length feature, Remember the Titans. Asking administration if this is ok and can staff use work time to attend.

Classified Conference Personnel Committee (CCPC)
Eleanora Drury has agreed to serve for 2004-05. Still waiting to hear from Robert re: Ela Choromanska. Sheila Orth is also considering, but not confirmed. Mark Lasnier, Tanya Shaw and Rita Wilson declined. Brainstormed other possibilities: Heather Howard and Jill Becker, whom Laura will contact.

Classified Senate
There will be an executive council meeting on 11/3/04.

Mike Rusche was able to report on the Public Relations committee which met to talk about communications, senate meetings announcements and minutes via email or mail as opposed to the current list of meetings on the webpage only. This will be impacted by the work of the ad hoc committee regarding computer access to classified employees who has ready for approval a letter to the Chancellor re: access in each area or allowing time each day to travel/access email and work related web info. ACTC is meeting on 11/4 to hear about Digital Libraries and the Information Services password policy to be implemented sometime next year.

Mary Baker reported that the Personnel Committee met yesterday and reviewed the final draft suggestions for FAQs for Disciplinary Processes for Performance Problems and Conduct Problems. Also at the request of Ola Faucher, Head of KU Human Resources, this committee just started reviewing changes to the staff handbook regarding counseling and discipline. Many questions prompted inviting Ola to attend the next meeting. One thing that came up at the meeting is that it might be a good idea for all employees to save any written communication they have with their supervisor and, possibly, also log oral communications as well. AlsoUCL met 10/28 (unproofed mintues attached)

Vice-Chair Election
26 returned ballots resulting in election of Monica Claassen-Wilson as Vice Chair 2004-05.

Monica Claassen-Wilson - 25
Write-in (for Rebecca Claassen) - 1

Website Review
New library website template http://www2.lib.ku.edu/public/test/template/template_sample.shtml to be the format for all public sites. Discussed some possible edits to the current site http://www2.lib.ku.edu/kulss/ , such as:
- make an archive page for old stuff
- combine membership and executive board
- make use of drop downs
- review placement of “participation myths”
CCEB’s next meeting will use projector/laptop to flush out these and other changes.

Parking Lot Issue: Group Rep Structure
Staff moves result in the following change in representative total numbers. After some discussion of the division by building vs. division by function (i.e. Access services both in Ans and Watson) It was decided no change needed to be made in restructuring this representation.
Grp 1=21 (from 20)
Grp 2=21 (from 20)
Grp 3=18 (from 20)
Grp 4=21 (from 19)

Group Reports
Grp 1 - Retrieval Services
Rebecca Claassen agreed to run for representative. Other suggestions: Joanna Traxler and Sarah Richardson declined. Lois Bauer declined for this year but expressed potential interest. Joel Cooper still to be asked.
Constuctions/reorganizations happening this week.

Grp 2 – Cataloging
2 LAI positions and 1 unclassified position open are to be soon. Constuctions/reorganizations happening this week.

Grp 3 – Watson
N/A

Grp 4 – Anschutz, Spahr, Art, Music
N/A

Agenda items for meeting with Stella and Sharon
See next CCEB meetings minutes for the minutes of this meeting held 10/25

Action Items for next meeting:
WHO? BY WHEN? WHAT?
1. Laura 11/2 Email Robert re: Ela for PC
2. Angie 11/5 Ask Joel re: Grp 1 rep
3. Laura 11/5 Ask Mary Ann to clarify supervisor documentation in CSPC discussion
4. Angie 11/2 Email Laura VC Election results to put in FYI
5. Laura 11/3 Email Rita announcement of VC for FYI.
6. (Monica) All Nxt meeting (In Laura’s absence) determine Grp 1 rep ballot timeline.

Parking Lot

Members would like to learn more about the different kinds of committees (referring to the Code and the Guidelines)

Retreat