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CCEB Meeting
Oct 19th, 2004
Anschutz Library – 1:00-2:30

PRESENT: Mary Ann Baker (Classified Senate), Monica Claassen-Wilson (Grp 1), Kevin Fussell (Grp 2), Laura Horne (Chair), Angie Rathmel (Secretary), Mike Rusche (Classified Senate), Denise Swartz (Grp 3), Robert Szabo (Grp 4)

Approval of Minutes
Minutes from Oct 5th were approved with edits from Mike Rusche, Classified Senate.

Previous Meetings ACTION ITEMS
WHO? BY WHEN? WHAT?
1. Laura 10/6 Email draft announcement to CCEB request for CCPC volunteers DONE
2. Laura 10/7 Email announcement to CC to request for CCPC volunteers DONE
3. Laura 10/7 Email announcement to CC over VC ballot DONE
4. Reps 10/11 Send out ballots to constituents DONE

Committee Reports
Staff Development Committee (SDC)
Becky Schulte, chair will appoint a CC member to come or report regularly to the CCEB.

Diversity Committee
DC will be meeting with ESU reps Nov. 12th to discuss working arrangement b/w minority students attending/graduating from ESU who wish to develop real life experience in the field through our internship/residency programs. DC is researching the proposal-writing process for a better idea of an application process for minority applicants, discussing ways to advertise without reverse discrimination per EOE, and researching other schools nationwide with similar programs for ideas. DC hopes to have another meeting with Administration soon to get a idea of financial support available.

DC is also in the process of starting a new “Movie Series” to show film/DVD on some diversity related issue with discussion. Goal to have 1 per month, meanwhile DC will continue to plan minority speaker events. From the KU collection DC has compiled a list of potential viewings. Possibility, if the program is a hit, to have it teleconferenced to different locations. Soda and popcorn will be served at these events.

Classified Conference Personnel Committee (CCPC)
Discussed some names for members of CCEB to contact with regarding to serving on PC. Discussed asked department heads to recommend as well. See action items.

Classified Senate
In the Classified Senate October meeting David Johnston, KU marketing coordinator, gave a PowerPoint presentation on the recent university initiative to evaluate and update KU’s image/logo: http://www.ur.ku.edu/marketing/teams/seniorteam.shtml.

Kathy Jensen is to meet with Provost regarding reorganization of governance. The proposal for reorganization includes doing away with the University Senate and just having a University Council. This has been confirmed by Rick Clement who serves on the SenEx/FacEx Committee. Per Mary Ann Baker: “Here's a website that might be useful in explaining what's what and who's on what: http://www.ku.edu/%7Eunigov/overview.html Of course, even looking that over might leave you a little confused too. That's probably one reason they're reorganizing.

The Alternative to Civil Service (USS) will be discussed by Kathy Jensen on the November agenda with the Regents. The Governor is also reviewing this issues, but is likely to be neutral.

Mike Auchard to draft a letter to Chancellor re: all-employee access to computers on work time.

Another reminder of Legislative Affairs Day on Feb 8. Carpooling is available. If you plan to go, you must count it as vacation time.

The charges to the University Committee on Libraries for this fiscal year: http://www.ku.edu/%7Eunigov/libr05.html

The charges for Committee on Academic Computing and Telecommunications:
http://www.ku.edu/%7Eunigov/actc05.html

Group 1 rep needed
Discussed some names for members of CCEB to contact for running for Group 1 rep. Discussed asked department heads to recommend as well. See action items.

Look at items in parking lot
This was not discussed as time was running out.

Group Reports
Grp 1 - Retrieval Services
Wednesday Nov. 20th is “What’s Happening with E-reserves”, an update by Sarah Couch, Lars Leon, and Rachel Miller regarding changes that have occurred this past semester with this workflow. Corie Dugas began Monday 10/18. LAIII position posted 10/25 and closes 11/4. Herman Miller equipment for lobby area (RM 225) will be installed the week of 10/25. Other staff, work area moves to occur the following week.

Grp 2 – Cataloging
2 LAI positions and 1 unclassified position open are to be advertised in 2 weeks or so. Brenda Owens and students to move down from 4th floor the week of 11/1. Reviewing “student expectations” department wide has resulted in basic stipulations with regard to tardiness, downloading (for virus protection) and the minimization of cell phone use. Currently Cataloging has 25 staff and 25 students.

Grp 3 – Watson
Denise attended the “Citizens for Higher Ed” presentation on budget issues. This was a brief (about 45 min) talk by a group of business leaders encouraging communities to keep on the legislature for Higher Ed funding. Some key points: College-educated employees earn double what high-school educated employees do. Supporting higher education is good for local and state economy. See presentation at www.kansashighereducation.org

Other Grp 3 news: The position description for Human Resources Librarian (currently Sharon Bullard) has been posted. Laura Horne and Shannon Royer asked to serve on the search committee and will begin November to review applications.

As part of Watson/Anschutz combined services and the Reconfiguration Task Force, Channette, Bayliss and new Reference/Instruction position (formerly Mary Miller) will likely move to Anschutz.

Grp 4 – Anschutz, Spahr, Art, Music
John Miller will move to Comp Center. Added more student tables to 3rd floor main area during Fall Break. Opened up the 4th floor for studying in the midnight to 8am time frame during midterms. (This area for security reasons is usually not accessible at these times). CCEB took a tour of the 1st floor Maps, GIS lab, offices begin reorganized.

Agenda items for meeting with Stella and Sharon

1. With the budget shortfall for FY 2005, will the suggested improvements to the Watson Staff Lounge (compiled by Janet Revenew and Brenda Owens submitted to Kent Miller) be possible this year? (See attached.)

2. CCEB is aware that some Instruction staff currently in Watson will be moved to the 4th floor of Anschutz, along with some of the instructors from the Comp Center. Would you be able to give an overview of this reorganization?

3. Would you be able to give an overview of the reorganization happening in the Maps Collection and GIS Lab?

4. What is the projected date for the major staff reorganization in Watson and Anschutz to be complete?

Action Items for next meeting:
WHO? BY WHEN? WHAT?
1. Laura 10/20 Draft email to reps: Reminder of VC ballot due
2. Reps 10/22 Email above to groups
3.Laura On going Ask Dept heads for SDC volunteers
4. see list* 11/2 Solicit for members of PC
5. see list* 11/2 Solicit for Group 1 representative

*See list
CCPC
Laura to contact: Sheila, Tanya, Mark
Monica to contact: Eleanora
Denise to contact: Rita
Robert to contact: Ela

Grp 1
Laura to contact: Janet and Bob
Angie to contact: Joel and Lois
Monica to contact: Sarah and Joanna

Parking Lot

Members would like to learn more about the different kinds of committees (referring to the Code and the Guidelines)

Retreat

Review reorganization of Group Reps for CCEB.