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Classified Conference Executive Board
Meeting Minutes
March 8, 2005
Art Library, Room 104 -- 1:00-2:30pm

PRESENT: Monica Claassen-Wilson (Vice-Chair), Laura Horne (Chair), Kevin Fussell (Grp 2), Angie Rathmel (Secretary), Denise Swartz (Grp 3)

ABSENT: Rebecca Claassen (Grp 1), Robert Szabo (Grp 4); Erin Kidwell (Diversity Committee)

Approval of the minutes

Review of previous meetings action items
WHO? BY WHEN? WHAT?
1. Angie 2/8/05 Change date of completion of CCPC charges to end of April 2005 - DONE
2. Rebecca 3/8/05 Forward staff lounge email to Laura - DONE
3. Laura 3/8/05 Reply to staff lounge email on behalf of CCEB – DONE

Committee Reports

SDC
We sponsored a program 3/7/05 about Power Point effectiveness. We are also trying to get the web page updated to conform to University templates and have our events calendar be more prominent. Look for an outbreak of open houses for departments from IS in the coming year. We are trying to get more people to understand IS better by visiting different departments. However, the coordination and planning will take some time. Spencer and Spahr will have open houses in April. We only meet about once every three weeks, so my news might seem a bit thin
CCPC
Only Eleanora Drury firmly committed, not enough for a committee. Will not activate this committee for the current FY and will try again next year.

DC
N/a

Classified Senate
Discussion with Provost…Inclement weather: UPSA Chairman disagreed with policy re: no students/faculty, then why staff? Governor makes recommendation, but Provost/each University makes own decision. Odds of change are slim. Please address concerns to the Classified Senate.

Heating and Cooling policy…Complaints should be documented. Classified Senate is working on it with the Provost.

No new employees can come off probation until Printing Services are placed. (B/w end of March and end June, when printing services closes). Possibly qualified printing service personnel could be placed in probationary employee positions.

Elections coming up. Nomination sent in the most recent newsletter.

Legislative Info Day is March 15th.
USS Proposal is the administrations top priority at this time.
Re: USS proposal…should appeals board be a pool or a standing committee. Just classified? People outside of University?

Parking dept. consultants report (emergency mtg Friday) includes: raised rates, possibly remove retiree free parking, building a garage in lot 90 (Allen Field) – though admin says no too long to be closed., restricting colors, redoing the age+yrs of service guideline. NO one at KU has made decisions on these recommendations, with the exception of the raise in parking prices.

CS Personnel meeting with Lindy Eakin to review the exclusion list of kinds of courses (independent study, by appt., thesis & dissertation hours, accelerated degree programs at other institutions) eligible for coverage by the Tuition Assistance Program (TAP) didn't result in any change to the list. We did learn, though, that sometimes (infrequently, admittedly) exceptions are made so presenting your case before the Tuition Assistance Program may result in a special dispensation. We also learned that the TAP does cover courses taken on a credit/no credit basis. This committee meets tomorrow morning to review the meeting with Lindy and to review the Inclement Weather FAQs put out by HREO recently. No doubt there will be more to report after that meeting.

FY2005 General Meeting planning
Date for meeting
Early or mid-May

Possible agenda items for meeting
Stella (budget, annex, student supervisory policy -see mgmt council below, reconfigurations), someone from greater HR, intro our new HR (will be again this year), someone from Classified Senate to talk about Alt to Civil Service proposal (incl Q&A session)., Mgmt council (Mary Roach, R. Fyffe) guidelines for student employees., time in/out system (Shannon).,

CEYA award

Review minutes from Jan 26th meeting with Stella and Sharon
Re: inclement weather, CCEB should take the position to Classified Senate with the aim to address dissemination as opposed to outright changing the policy.

Group Reports
Grp 1
Currently setting up interviews for LAII position in ILL Lending.

Grp 2
Marking reorganization/new workflow going well.
Grp 3
Campus Mail is now under the Libraries responsibility and they have two classified employees that are supervised by Kent Miller. Their names are Terri Thornton and Jim Richey.

Grp 4
N/a

Agenda for next meeting with Stella and Sharon
1) Time in/out system: What’s the timeframe, biometric component, and training.
2) Is there a “How are we doing with Lib Reorganization” (specifically Watson/Ansz public areas

Action Items for next meeting
WHO? BY WHEN? WHAT?
1. Laura Friday Email announcement re: CCPC for FY05
2. Monica Upon above Place announcement re: CCPC FY05 to website
3. Monica ASAP Change 2004 General Mtg minutes re: date the new evaluation form will take effect.
4. Monica Today Email reminder to attend the all staff HR candidate meetings

Parking Lot
Members would like to learn more about the different kinds of committees (referring to the Code and the Guidelines)
Retreat