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Classified Conference Executive Board
Meeting Minutes
Tuesday, May 17, 2005
WATSON CONF A -- 1:00-2:30pm

PRESENT: Rebecca Claassen (Grp 1), Monica Claassen-Wilson (Vice-Chair), Kevin Fussell (Grp 2), Laura Horne (Chair), Angie Rathmel (Secretary), Denise Swartz (Grp 3), Robert Szabo (Grp 4)

ABSENT: Janet Revenew

Approval of the minutes of May 5th
APPROVED (with corrections from Mary Ann Baker).

Review of previous meetings action items
WHO? BY WHEN? WHAT?

• Group Reps Friday Send special invitation email to new employees to attend General Mtg DONE
• CCEB Next Meeting Talk about next year’s elections
• CCEB Next Meeting Review Group categories re: ILL move (7 people) from Grp 1 to Grp 3.
• CCEB Next Meeting Consider process for reviewing Code and Guidelines in order to recommend changed to the language upon change over of CC to USS

Committee Reports
Decision to call for committee reports only once per month. No reports this meeting.

Staff Lounge Proposal – Janet Revenew
Janet did not attend this meeting, discussion was tabled.

FY2006 Elections

Call for volunteers for CCEB Officers and Reps – Becca (VC), Monica (Chair), Angie (Sec), Denise (Grp 1, pending changes to structure- see below), Kevin (Grp 2), Robert (Grp 4), (Grp 3, pending changes to structure-see below)
CCEB PC
Grievance Committee

BALLOT to go out May25th: Change to code striking SDC as governance and making group rep changes (see below) (due June 8)

BALLOT to go out June 10th: Vote for CCEB, Grievance Committee (due June 23)

Review Group Categories

CCEB approved the following changes and will create a ballot for Conference vote b/c it requires a change in the Code.

Group 1: Retrieval Services (less ILL which is now Access Svcs), Administration, Collection Development, Preservation, Reference = 21 total

Group 2: Cataloging (no change) = 21 total

Group 3: Access Services and Resource Sharing: Circulation, ILL, and Mail Room = 22 total

Group 4: Anschutz, Art/Arch, Engin, Mus/Dance, Regents, Spencer (no change) = 19 total

Consider process for reviewing Code and Guidelines in order to recommend changes for CCEB FY2006. To be addressed end June
- to review terms in general
- review CEYA (how does USS changes and merit component effect this), is it more a lifetime achievement rather than true merit equally. Explore CEMA (monthly) which could go into your evaluation in the long-term have merit benefit. Or just suffice with University-wide.
- Review committees

CCPC
Should we activate these charges for FY05 onto FY06 (are they too broad), esp. with USS changes.
· Supervisor evaluation—probably could incorporate to HR initiatives for USS.
· Auburn support staff development workshop—SDC

Group Reports
Grp 1
Moving people around to incorporate Digital Initiatives Librarian office.

Grp 2
New carpet in Marking Unit. New LAI, Jennifer Johnson (from Topeka Pub Lib) in Authorities Unit.

Grp 3
New carpet in 3 West.

Grp 4

Agenda Items for Dean/HR Meeting
1) Get opinion on (CEYA as mentioned above)
2) Should we activate these charges for FY05 onto FY06 (are they too broad), esp. with USS changes.
· Supervisor evaluation—probably could incorporate to HR initiatives for USS.
· Auburn support staff development workshop—SDC
3) Can committee work be considered as part of merit/help to recruit?
(Another idea is to put together a position paper to Classified Senate to emphasize the Library folks (a large group) and include part of our recommendation re: USS changes could be the above re: committee/merit)

Action Items for next meeting
WHO? BY WHEN? WHAT?
Angie: Friday Get approval of minutes from Gen Mtg speakers and fwd to Monica for posting to web.
Monica: Upon above Post General Mtg Minutes to web.
Group Reps: Upon above Send email to groups re: Gen Mtg minutes posted to web
Laura: Thursday Get SDC proposal to disseminate to all of CC.
Laura: Upon above/Friday Draft proposal for vote on SDC and Group Rep changes
Kevin: Wednesday Find/fwd to Laura email from former years for call for volunteers
Laura: Friday Send out call for Group Reps/Grievance Committee
Denise: End week Schedule Spencer Johnson Rm for May 31 meeting.

Parking Lot

• Members would like to learn more about the different kinds of committees (referring to the Code and the Guidelines) END JUNE?
• Retreat
• Discuss CEYA award guidelines. END JUNE?
• Orientation of new employees (department parties for new hires)