The University of Kansas Libraries

KU Libraries Support Staff

---

Home  ·   Code  ·   Guidelines  ·   Membership  ·   Minutes  ·   Committees  ·   SSEYA  ·   Links

---

KULSS Exec

Meeting Minutes

Thursday, Sep 7, 2006
Watson Conf B – 10-11:30 am

Present: Monica Claassen-Wilson (FY07 Chair), Jill Becker (FY07 Vice-Chair), Angie Rathmel (Secretary), Denise Swartz (Group 1), Kevin Fussell (Group 2), Nishon Hawkins (Group 3), Robert Szabo (Group 4)

Guest: Lorraine Haricome, Dean of Libraries

Approval of previous meeting’s Aug 24th minutes
DONE

Approval of previous meeting’s action items

WHO?	BY WHEN?	WHAT?
1. Monica		Send Amanda’s name to admin for PRC  DONE

Discussion with the Dean.

• SSEYA process
• History: 
• Traditionally nominations were due in January, announcement made at Spring General Meeting in May.
• Dean Bentley suggested for 2006 that the deadline be moved to be the same time as Faculty and Rosenbloom Instruction award.  We agreed believing there would be enough time to still announce at a Spring General Meeting pushed back to June.
• Dean’s Comments:
• Is the timing for nomination in April a problem? (We said, no).  To accommodate, we should prepare (announcement and committee formation, etc) earlier in spring.
• Look into the faculty and instruction award timelines and see if the combination still seems logical
• Look into how faculty and instruction awards are coordinated; perhaps do not need to rely on HR involvement so heavily.
• Suggest sending notice of nominees in advance of General Meeting, assure their attendance at the meeting and to make announcement of winner at the meeting.

• Staff Development Committee (SDC)
• History of the Library Staff Development Committee:
• Governance, Very strong and effective for staff and faculty
• Became Administrative, IS Wide
• Difficult to coordinate schedules for meeting with larger group
• Dissolved essentially, as was anticipated by faculty and staff in the libraries who were reluctant to relinquish governance control of the committee.
• We also at this point brought up larger issue of staff representation on other IS wide committees.
• Where is this currently (Dean’s Comments):
• Donna is coming into the IS Cabinet soon
• Rocky period of much change in the administrative offices

• Bring up KULSS brainstorming on preparing a USS paraprofessional workshop (since there was not a SDC to do so)
• Welcome by Dean or Provost
• Personal and professional development
• Public service skills
• Dealing with supervisor
• Thinking about job/career goals
• Wellness
• Campus tour
• Staff benefits
• Dean’s Comments (How can Dean affect the Staff Development committee moving along?)
• Likes the idea of the workshop, and wants it to run through the HR Library office.  Thinks the wider audience would benefit and would like the libraries to take a leadership role in bringing this to the IS Wide arena. 
• She will bring our suggestions for the paraprofessional workshop up with Donna to see if it is something that IS Cabinet would approve for IS Wide Staff Development.
• KULSS will continue to request Staff Development Committee Reports from Donna to present in our regular meetings and distribute to staff in the meeting minutes.

• HR position solely for Library
• History:
• It is a concern among staff from the time of Sandy Gilliland’s appointment as HR Librarian that this single position is overcommitted. 
• Having other staff in the administrative office for HR responsibilities has helped, but do staff know who to go to for what?
• These concerns are compounded by the following
• Announcement of Donna’s appointment of 30% IS Wide Human Resources coordination with IT and NTS Human Resources Staff and Coordinator of IS Wide Staff Development
• Retirement of key administrative staff
• Dean’s Comments:
• She will be reviewing Donna’s key roles for libraries and IS and then revisit the issues of  what specific HR issues are needed in the libraries from staff/faculty perspective
• Have already addressed that Donna will be pulled into areas that have been neglected (i.e. promotion and tenure).
• Confirms that Donna is the sole HR Officer for the libraries and the person “who you go to” for all HR issues.

• Orientation (for Annex folks, etc)
• History:
• Former chair of LFA and Monica and Donna met together for feedback on what staff and new faculty in the libraries. 
• Concerns:
• Was committee ever formed, what has happened since?
• Annex folks reported not receiving library specific orientation.

• Dean’s Comments:
• Suggestions for how to do this without making it Donna’s responsibility.
• Recognizes that departmental orientation is no longer enough with the how integrated our work processes are with on e another.

• Supervisors Forum
• History:
• Idea came out of discussion with former Dean Bentley and Donna Brewer about issues of staff/supervisor relations, specifically regarding
• staff development
• communication
• Evaluations and soliciting feedback from other staff
• Hiring and search committee training.
• Similar STEP training for faculty and unclassified professional staff
• Donna was to set an initial meeting for supervisor to discuss these issues. Don’t know if this happened or what is the status of that.

• Dean’s Comments:
• Appears to be professional development on the broader scale
• Also recognizes the need for a dialogue with each other on specific issues
• Not everything needs a meeting. Meetings need to be meaningful, direct, goal driven.  Most of that will be communication. (which will be her goal).
• Potential for other forums: Gmail and email listervs, blackboard forums, blogs

Group Reports

Group 1 (Acq/Ser, Administration, Preservation, Collection Development, Reference)

• Janet Revenew was in the hospital after experiencing numbness on one side. She is now recovering at home. 
• LA in Acquisition is scheduling interviews
• Kathy Lafferty now serving part-time as Dean’s secretary/assistant while they advertise to fill this position permanently.

Group 2 (Cataloging)

• Meeting with the Dean next Wednesday as a department.
• 2 LA positions interviewing process.

Group 3 (Access Services and Resource Sharing)

• Circulation Training by Jill Becker this afternoon
• Likely will readvertise for the LA position in ILL
• LA position for Night weekend supervisor in the interview stage

Group 4 (Annex, Anschutz, Art, Engineering, Music, Regents, Spencer)

• Music/Dance (from 8/31/06 email provided by Nancy Hawkins)
• George Gibbs will be on sabbatical starting Sept 11. Judith Emde will be working with Jim Smith and Nancy Hawkins to keep up with George’s responsibilities while he is on sabbatical.
• George Gibbs’ sabbatical research project will be to develop a filmography of Centron educational films that were made at this local company -- located where Oldfather Studios are now.  Also where the cult film “Carnival of Souls” was produced.
• Jim Smith signed a contract with the Lyric Opera of Kansas City to sing in the chorus for their production of Hamlet, Nov. 4-11, 2006.
• Nancy Hawkins was appointed vice-chairman of the Foundation Board of Mu Phi Epsilon International Professional Music Fraternity at their annual meeting in Cleveland this summer.
• Spahr Engineering (from 8/31/06 email provided by Jeff McAdams)
• Still shockingly great.  More updates when that changes.
• Spencer (from 8/31/06 email provided by Mary Ann Baker
• Advertising for a part-time librarian to cover for Kathleen Neeley absence.
• Kathy Lafferty now serving part-time as Dean’s secretary/assistant while they advertise to fill this position permanently.
• There will be a 2-day Society of American Archivist Processing Workshop in mid-October in Spencer Library and the entire Manuscripts Processing unit (all 4 of us!) are going.
• A tree outside Spencer was listing towards our AC unit, but it has now been stabilized!
• Barry Bunch has returned from a 2 week “vacation” in which he moved both his daughters to college, one in Arkansas and one is Arizona.
• Larry Hopkins and Mary Ann Baker have completed a successful month as caretakers of the Spencer Library staff room.

Committee Reports

• Support Staff Employee of the Year Award (SSEYA)
• Winner has been forwarded to the Administration, announcement should be forthcoming.
• Management Council
• Jenny Mehmedovic facilitated meeting re: library mission (Who are we?  What do we do?  Why is it important to KU?)  IS has also held meetings to brainstorm ideas about these same questions.  All departments in the University were asked by Provost Lariviere to come up with a new concise mission statement by Fall Break.   IS and the Libraries will each have its own statement.
• Decided to meet tentatively 2nd Wednesday each month TBD

• University Support Staff Senate

(from 8/24/06, provided by Mary Ann Baker via email to KULSS-Exec)

• The minutes through August for both the full Senate meetings and the Exec meetings are posted at:  http://www2.ku.edu/~clsenate/minutes.shtml .  Kathy Stiers is really very good about getting minutes of meetings up quickly.
• The Provost has passed the new Code onto the Chancellor for approval.
• The Provost attended part of our August 9th full Senate meeting.  He was very personable and seems to be very inclusive for all members of the University community.  For example, he uses the word "colleague" to encompass all staff and faculty.
• Shortly we will have a brochure printed that will highlight the value of USS folks to the University.
• Many USS folks were disappointed with the lack of information coming from anyone (official University, supervisors and deans, USS Senate) regarding the pay and merit process since this was the first full year we're using the new system.  It's too bad that we weren't informed by the University of the change in timing of notification and that actual raise information went out so haphazardly all over campus.  The Senate is working on a form that will go to all USS staff from a official University source (HR/EO, Provost, whoever) that will compare last year's percentages and amounts in hourly, monthly, annual rates with those of the current year's and include the name of the person who will be able to tell you how the merit raise process worked in each "department" (which could mean the Libraries, the College of Liberal Arts and Sciences, FO, etc.).  I hope next year we can act more proactively to send out uniform information.
• Our retreat in July was very frustrating to me as it seems the Senate is content to give itself  kudos on what it has accomplished and mire itself in the age-old problem that we can't communicate electronically because some of the USS folks either don't have or aren't allowed access to computers and time to use them.  Our Senate president hopes make a case to our new Provost to see that FO and Housing folks are brought into the 21st century communication-mode wise.  Not having the history in the Senate that a lot of folks do, I'm looking to the future and trying to get things moving.  One interesting thing that came out during the meeting and I wrote to Monica in more detail about this, is that just because faculty and unclassified are never told why they get the merit raises (and all their raises are merit) they do, doesn't mean they don't want to know and Keith Russell, our retreat facilitator, noted that he thought faculty and unclassified staff would appreciate USS folks blazing the trail regarding merit raise disclosures and to holding supervisors and deans accountable for their decisions.
• It's taken a while for one person to tabulate the dependent tuition assistance survey and we ran out of time in our August meeting to learn the results.  It should be on the Sept agenda.
• Let me (mbaker@ku.edu ) know if you have any questions about or suggestions for the USS Senate.
• University Senate

(from 9/7/06, provided by Mary Ann Baker via email to KULSS-Exec)

• There is currently an opening for a Senator-at-large on the Senate.  Usually this means that you serve on an at-large basis until a vacancy opens in our EEO category which is 4.  The Elections Committee is interested in working up a pool of candidates so if folks are interested, they could let me know.
• There are also some openings on the Disciplinary Action Hearing Board.  The term of our own Nancy Hawkins has just expired and while it isn't a given that a library support staff person would be on the Board, it wouldn't hurt to have several names to forward from the Senate President for the Provost to choose from.  I'm sure Nancy would be a font of good information about her experience serving on the Board if anyone has any questions.  I'd be happy to forward the names of interested folks to the Senate President.
• Information about the Disciplinary Action Hearing Board may be found in pages 53-57, at this webpage:  http://www.hreo.ku.edu/handbooks/USSHandbook.pdf.

(from 8/24/06, provided by Mary Ann Baker via email to KULSS-Exec)

• The newly-reconstituted University Senate* (US) met for the first time this academic year on Thursday, 24 August 2009. After a late start due to the fact that the room we were to meet in was being used by a class, Rick Hale, new president of the US and aerospace engineering prof) got us started by reviewing the accomplishments of last year's body and noted that the chancellor had approved the work over the summer.
• The new University Senate is composed of 4 Senates: Faculty, Student, Unclassified and USS, and each of the presidents of those bodies gave a brief report on what their Senates had been up to. You probably got the message in the media that the Student Senate is working hard to make the entire campus wireless. Since the Unclassified Senate hadn't been meeting over the summer, their president reported that they were working on constructing a survey for the unclassified staff to determine their priorities for the coming year. Our USS Senate president gave a good report of our actions over the summer and the president of the Faculty Senate noted that due to our brave efforts, other regents' schools are examining the possibility of moving their classified staff out of the State's Civil Service system.
• We then approved the charges for the university committees that SenEx (Senate Executive Committee) had worked on over the summer. After some discussion, we also approved the academic calendar for 2010-2011.  Some senators minded very much that it seemed as if the summer was getting shorter and shorter.  Other's noted that this was a prime time for some students in the "professional" schools to travel and get international experience.
• The Provost was introduced but said that in the "interests of short meetings" ... and he didn't address the group.  Perhaps he did address the Faculty Senate which always meets after the University Senate.
• The minutes for this meeting will be up on the University Governance website soon: http://www2.ku.edu/~unigov/governminutes.shtml
• I think I heard that the chancellor had signed off on the USS Code!  Mab
• Website for KU governance organization: http://www2.ku.edu/~unigov/chart.pdf -- it's a lot simpler now that we've reorganized (and staff senates have been included!)
• CHARGES FOR SENATE COMMITTEES FY07  (see below appx. 4 pgs)

FY07 Charges for the Academic Computing & Telecommunications Committee

Approved by SenEx: 6/8/06
Standing Charges

1.        Gather information about current developments, needs and concerns in computing and telecommunications through a collaborative effort among faculty, student and staff members. Recommend changes to Senex and provide feedback to appropriate groups in areas such as:
a.     Connectivity, such as wireless networking and the use of online and storage systems.
b.     Security, such as password protection and thefts of identity and intellectual property.

2.        Provide advice and direction to units providing resources on how advancements in computing and telecommunication can improve learning at KU, including:
a.     Center for Teaching Excellence on the uses of technology in teaching, including methods for improving instruction in classrooms and online.
b.     Instructional Development and Support (IDS) on courseware (Blackboard), mediated classrooms, and faculty training needs.
c.     KU Libraries on learning environment, such as the development of collaborative learning space in which students, faculty and staff members can work in teams.
d.     Academic Computing Services (ACS) on training needs of students, faculty and staff.
e.     Continuing Education on distance learning programs.

3.        Interact with other governance committees as needed, including
a.     Library Committee on advancements in information technology, and on archival storage and preservation of digital materials.
b.     Research Committee on the needs of faculty/staff members conducting research

4.        Submit to SenEx:
           a.     Approved minutes of each meeting.
           b.     Recommendations for action as they are approved by the committee.
c.     A final report by April 1, 2007. For each of the above charges, the report should describe the committee’s findings and recommendations, including suggestions for the following year’s charges.

Additional Charges

5.        Coordinate with the Task Force on Research Computing to help establish a clear focus on research computing needs separate from other computing and telecommunications support needs on campus.

6.        Continue to work with the Academic Achievement and Access Center to find ways in which technology improvements can assist students with disabilities. Provide assistance where needed in ensuring that future web/computer based technologies are fully accessible.

 7.       Work with the AP&P Committee to determine the feasibility of immediate installation of computer software for all units on campus that identifies pre-requisites for course enrollment.

FY07 CHARGES TO THE ACADEMIC PROCEDURES AND POLICIES COMMITTEE

Approved by SenEx: 6/8/06
Edited 7/27/06

Standing Charges

1. Confer with the Senior Vice Provost, the University Registrar, and other administrative officials as needed on appropriate academic matters, including, but not limited to any changes in class scheduling, course duplication, enrollment procedures, and undergraduate certificate programs.

2. Monitor academic policy issues raised by COCOA (Board of regents Council of Chief Academic Officers) and the Council of Presidents of Regents institutions.

3.  Monitor proposals for Program Restructuring and Discontinuance, hold hearings, and follow other procedures in accordance with USRR Article VII.

4.  Submit to SenEx: a) the approved minutes of each meeting; b) recommendations for action as they are approved by the Committee; c)a final report by April 1, 2007.  The final report should make clear what was done (or not done) about each of the charges to the Committee, and should make recommendations to SenEx for any further action.  The report should also provide the names of the committee members, including suggestions for changes in membership, and for the chair of the next year’s committee.

Additional Charges

5.  The current student course enrollment process is inadequate. The current process lacks the ability to determine if a student has completed the required pre-requisites for a course within which the student is attempting to enroll. This issue is critical and affects both student outcomes and faculty members' ability to properly instruct classes.

a.  Begin examination of the University-wide pre-requisite identification procedures currently used in the Registrar's office, to include experience and procedures recently implemented in Mathematics.

b.  Work with the ACTC Committee to determine the feasibility of computer program software installation that can, for all units on campus, identify during course enrollment whether a student attempting to enroll in a given course has completed a given course's pre-requisite requirements.

c.  Develop policy recommendations for pre-requisite review at the time of enrollment and develop policy recommendations for issues of disenrollment prior to the start of each term.

6.             Determine whether or not a University committee should be established to examine the issue of grade inflation.  Please see comments from FY '06 AP&P that follow, below.

"AP&P coordinated with Deb Teeter and Ryan Cherland of OIRP to gather information about grades students have received at the University over the past 10 years. As a result of this request, OIRP generated a "Grade Analysis Over Time" report (this report has additionally been provided to all Deans).  This report examined by statistical analysis the GPA recorded every four years between 1984 and 2004 for all major units (the College of liberal Arts and Sciences and each of the professional schools).A special meeting was held on April 6, 2006 to discuss the report. Our Committee remains concerned about the overall teaching issues that could potentially impact student outcomes and faculty performance, without specifically addressing an outcome to report to Governance. As a result of this meeting, AP&P makes the following recommendation to Governance:

The issue of grade inflation is not a policy or procedure issue with respect to the type of charge that should be given to AP&P, but is instead a topic that relates to the behavior of faculty, i.e, whether or not there is grade inflation is an institutional cultural issue.  Consequently, AP&P recommends that if the University wishes to pursue the topic of grade inflation at the University, then an organized body, other than AP&P, should be assigned to investigate.

If the University wishes to investigate grade inflation and have the analysis properly and carefully statistically performed (ask the correct questions to allow a meaningful analysis), then, the FY '06 AP&P committee respectfully suggests that the University begin immediately to obtain course-by-course information, prospectively.  Although PeopleSoft does not currently have this information (according to OIRP), each unit could easily generate GPA data for each instructor, could easily identify the category of each instructor (i.e., permanent faculty versus graduate student, etc.) and each course (name, level, team-taught versus individual, each semester, etc.).  A similar retrospective analysis would perhaps also be informative; however, because of the conversion to PeopleSoft in 2003, neither the name of the instructor nor the level of the instructor (i.e., permanent faculty, instructor, graduate student) are associated with course information from 2003-present."

Therefore, these data may not be as informative.  For some units, e.g., Chemistry, Molecular Biosciences, Mathematics, etc., past records could easily be updated in regard to name of instructor, etc., because of a presumed relatively higher consistency in regard to the faculty member who teaches a given course.  But, for many other units, updating these past records over a 20-year period may be more difficult."

7.     Review the requirement in the course repeat policy that the Registrar contact the instructor to ascertain whether the student’s grade was the result of academic misconduct.

FY07 CHARGES TO THE CALENDAR COMMITTEE

Approved 6/2/06

Standing Charges

• Ensure adequate arrangements are made each semester to inform students and faculty through the on-line Timetable of Classes, and the media of the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations. Inform the teaching faculty, via an e-mail from the Calendar Committee chair one week before the beginning of each semester (in August and January), of the regulations and their rationale. Include information that finals cannot take place on Stop Day. The faculty and the University Daily Kansan must receive special notices that concern any changes to final examinations from those scheduled.

• Each semester, in time for inclusion in the on-line Timetable, solicit and approve or disapprove of applications for examinations and tests other than final examinations held at times other than regular test hours as provided in University Senate Rules and Regulations 1.4.2, following the committee's established procedures for requests for special examinations. Transmit approvals for such examinations for the Spring 2007 semester to the Office of the University Registrar. A similar procedure should take place during the following fall semester. The Athletic Director must give notice of night games at least one year in advance of the event unless it occurs on a weekend.

• Update the five-year calendar every year.

• In an effort to ensure compliance with the rules about final exams, the committee should send out an informational e-mail to all deans and chairs summarizing these rules.

• Submit to SenEx: a) the approved minutes of each meeting (minutes must be kept), b) recommendations for action as they are approved by the committee, and c) a final report by or before April 1, 2007. The final report should make clear what was done (or not done) about each of the charges to the committee and make recommendations to SenEx for action. The report also should provide the names of the committee members and include suggestions for charges to, and the chair of, the next year's committee.

Additional Charges

• Monitor that the Registrar’s Office sends a copy of the five-year calendar to the Director of Intercollegiate Athletics as soon as it is approved, and report to SenEx any violations of the University Senate Rules and Regulations 1.3.7 governing athletic events during a final exam period.            

• Consider whether the length of the semester break between fall and spring terms is appropriate. If the Committee determines that a recommendation needs to be made for a change in the length of the break, forward the Committee’s rationale and support for the recommended change to SenEx. During this consideration, take into account the scheduling of the summer session.

FY07 Charges to International Affairs Committee

Approved by SenEx: 6/8/06

Standing Charges

1.     Work cooperatively with appropriate units to guide initiatives and make recommendations to governance that help improve the recruitment, retention and success of international students at KU. These initiatives may include, but are not limited to:

a.     Recruitment and Retention: (1) Identifying prospective students and guiding them to information that will help them assess the University’s ability to meet their needs. (2) Making recommendations for increasing the opportunities for international students, staff, and faculty to interface with Kansas residents. (3) Disseminating information about successful recruitment strategies to faculty, staff, and students who travel abroad, with accompanying recruitment materials for their distribution.

b.     Financial: (1) Exploring ways to strengthen financial support for international students at KU, such as first-year fellowships or TA assistantships.  (2) Exploring methods of providing fiscal support for faculty and students who travel abroad and who agree to contribute time to recruitment efforts.

c.     Academic: (1) Working with the Applied English Center and others units involved with helping international students succeed, both as students and as teaching or research assistants.  (2) Reviewing what is being accomplished at present and making recommendations for increasing proactive efforts to explain KU enrollment criteria to potential or existing international applicants.

2.     Work cooperatively with the appropriate units to develop strategies for encouraging KU faculty, staff,  and students to pursue an international experience.  Simultaneously, explore whether there are measures in place to evaluate the impact of faculty, staff, and student international experiences and, if not, work with the appropriate units to develop a strategy for evaluating this impact.

3.   Provide input as needed to the units that evaluate prospective students for admission, such as in methods of assessing English proficiency.

4.     Submit to SenEx:
a.     The approved minutes of each meeting.
b.     Recommendations for action as they are approved by the committee.
c.     A final report by 4/1/07, identifying the committee’s actions taken in response to these charges and the committee’s recommendations for the following year.

Additional Charge

5.             In cooperation with the appropriate units, prepare a survey of the Big 12 schools about the details of their recruiting budgets, their protocols for involving faculty and staff in recruitment efforts, and their strategies for the support and retention of international students, particularly with regard to helping students secure financial support (e.g. obtaining federal identification numbers in a timely fashion).

FY07 CHARGES TO THE LIBRARIES COMMITTEE

Approved by SenEx: 6/8/06

Standing Charges

• Keep informed of the budgetary needs and priorities of the KU Libraries, including acquisitions, salaries, staffing, space allocations, services, and accessibility of library materials. Obtain the counsel of the Libraries’ leadership regarding these matters.

• Interact as necessary with the Academic Computing & Telecommunications Committee (ACTC) on issues related to information technology, KU ScholarWorks, and the Digital Library, and the archival storage and preservation of digital materials.

• Monitor and advise on the use of revenues generated by the library service fee.

• Submit to SenEx:
• Approved minutes of each meeting (minutes must be kept)
• Recommendations for action as they are approved by the committee
• A final report by April 1, 2007.  The final report should make clear what was done (or not done) about each of the charges to the committee and make recommendations to SenEx for action.  The report should also provide the names of committee members and include suggestions for charges to, and the chair of, next year's committee.

Additional Charges

5.   Work with the new Dean of Libraries to improve two-way communication between the Libraries’ constituencies (faculty, staff, and students) and the Libraries’ administration

6.   Assist in formulating long-range plans for the Libraries, taking into consideration the results from the spring 2006 LibQual+ survey.

• Discuss the library needs of different academic disciplines, including the impact of technology, and what financial and physical resources are appropriate to meet these needs.

• Regarding the Library Annex, remain informed about the selection process for selecting material to be transferred there and monitor any feedback from campus users regarding the accessibility of materials housed there.

9.     Work with library staff to develop criteria for the assignment of faculty and graduate student studies within the library and assure that both a current list of occupants and a waiting list of applicants are maintained.

CHARGES TO THE ORGANIZATION AND ADMINISTRATION COMMITTEE FOR FY-07

Approved by SenEx: 6/2/06

StandingCharges

1.         Review any change under consideration for the administration and organization of the University and how it relates to the University governance system.

2.         Consider any proposals forwarded to the Committee from SenEx for codification into the Senate Code or the Rules and Regulations of the University and Faculty Senate and make recommendations for Senate action.

3.         Submit to SenEx: 1) the approved minutes of each meeting (minutes must be kept), 2) recommendations for actions as they are approved by the committee, and 3) a final report by April 1, 2007. The final report should make clear what was done about each of the charges to the committee and make recommendations to SenEx for action. The report should also provide the names of committee members and include suggestions for charges to, membership in, and the chair of next year’s committee.

AdditionalCharges

4.     Monitor the implementation of governance reforms adopted last year.  Consider whether specific procedures should be adopted through which governance committees will make recommendations for action to FacEx and SenEx in accordance with the new governance structure and procedures.  In addition, consider any questions, concerns or problems in the implementation of reforms referred by SenEx.  Make recommendations to SenEx for necessary changes to the applicable rules and regulations.

5.     In consultation with the Committee on Faculty Rights, Privileges and Responsibilities and the Unclassified Senate, consider the status of the Handbook for Faculty and Unclassified Staff, with particular reference to (1) its relationship to the University Senate Code, the University Senate Rules and Regulations, and the Faculty Senate Rules and Regulations; (2) the procedures for making changes to the Handbook; and (3) whether steps should be taken to ensure that there is a single, publicly available and current version of the Handbook. Make recommendations to SenEx for further action, if needed.

FY07 CHARGES TO THE PLANNING AND RESOURCES COMMITTEE

Approved by SenEx 6/8/06.

Edited 8/2/06

Standing charges 

• Participate in the university’s planning and budget formulation process by:
• Meeting with the Provost to ascertain the elements of university strategic planning that guide budget decisions.  Report the results of this investigation to Senex by the end of the fall semester so that they can be presented to University Senate during the spring semester for discussion and feedback to the Provost.

• Holding regular meetings with the Provost to receive information and provide feedback regarding budgetary decisions in all sectors of the university.  Include discussions of tuition enhancement funds and school specific tuition funds and fees.  Report important issues such as school specific tuition and fees to SenEx, with recommendations for action.

c.     Providing committee representation at hearings where units present their budget plans.  Report important issues to SenEx, with recommendations for action.

• Utilize the technical support of the Office of Institutional Research and Planning (OIRP) and communicate to OIRP any SenEx concerns about issues of measurement, standardization, and analysis of higher education data.
  
• Study and evaluate planned and implemented tuition increases.  Study the Process of allocation of the additional revenues with an eye on sharing the costs of higher education between society and the students in proportion to the share of each in the benefits of the education. Include the Student Senate Tuition Advisory Committee in any meeting dealing with tuition issues.  Report important issues to SenEx, with recommendations for action.

• Confer with the Faculty Compensation Committee to determine if there would be benefit from coordination on issues of mutual concern.
  
• Submit to SenEx: a) the approved minutes of each meeting; b) a summary of issues discussed at the monthly meeting with the Provost; c) recommendations for action as they are approved by the committee d) final report by April 1, 2007. The final report should make clear what was and was not done about each of the charges as well as make recommendations for SenEx action. The report should also include suggestions for charges to next year's committee.
  

Additional Charge

6.     In light of the guaranteed tuition plan, investigate whether the University needs a rolling contingency, comprehensive long term operational plan, say a 5-year aggregated plan.  The plan may intermediate the academic, space, and other personnel needs of the different units of the University and provide a context for the annual budget discussions and of capital projects.  Make recommendations to SenEx by 1/19/07.

FY07 Charges to the Committee on Retirees’ Rights and Benefits (CRRB)

Approved June 2, 2006

Standing Charges

1.    Remain informed about the needs and concerns of KU retirees.
a.     Maintain regular contact with the Endacott Society through the Society’s Benefits Chair.
b.    Work through university governance to keep these needs and concerns before the university community.

2.   Work with Human Resources and the Provost’s Office on the maintenance and updating of the University retirees’ mailing list.

3.   Review and update the Retirees’ Handbook.

• Update the section on health care as soon as the open enrollment material comes from the State Health Care Commission.  
• Make other changes as needed throughout the year. 

4.     Notify retirees annually of the existence of the committee, the Retirees’ Handbook (providing links to the text), and the committee’s willingness to consider issues of retiree interest.

5.   Submit to SenEx:
a.    The approved minutes of each meeting
b.    Recommendations approved by the committee
c.    A final report by April 1, 2007.  The final report should outline the committee’s accomplishments and make recommendations for the following year(s).

Additional Charges

• Survey retirees on their need for campus office or research space and make any recommendations for action to SenEx by January 19, 2007.

7.     Identify a university office to undertake the continuing responsibility to sustain and update the retirees’ mailing list.

Action Items for next meeting:

WHO?	BY WHEN?	WHAT?
1. Group Reps	Next meeting	Bring a list of people in your groups hired in the last year for General Meeting
2. Angie		Get with Monica to learn about updating the website
3. KULSS	Next Meeting	Plan FALL GENERAL MEETING!

PARKING LOT
Our next meeting will be Thursday, September 22, 10:00 – 11:30am in the Art Library