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KULSS Exec

Meeting Minutes

Wednesday, August 8, 2007
Watson B, 10:00-11:30 am

Present: Jill Becker (Chair), Nishon Hawkins (Vice Chair); Angie Rathmel (Secretary); Denise Swartz (Group 1); Kevin Fussell (Group 2); Robert Szabo (Group 4); Monica Claassen-Wilson (IS Professional Development Council, KULSS-Exec Webmaster)

Absent:

Approval of 7/11/07 meeting’s minutes.
DONE
Approval of previous meeting’s action items (you can cut and paste or fill-in from agenda)

WHO?                     BY WHEN? WHAT?

1.  Monica

DONE

Send SSEYA picture to Angie to post on website

2.  Angie

DONE

Update SSEYA and Membership names on website

3.  Jill

DONE (by Monica)

Contact LFA about the staff picnic 

4.  Jill

DONE

Ask Julie Warrick about interest in being new Group III representative.

 

Group Reports:
Grp 1:  Acq/Ser, Reference, Collection Development, Administration, Facilities

  • Laptop and digital camera have gone missing
  • New carpet completed installed
  •  

Grp 2: Cataloging

  • Vacant positions
    • 1 FTE – USS term position (Support Services Unit, Carmen)
    • 1 FTE – Unclassified Professional (language/specialist, formerly Gretchen’s Hoffman’s position)
    • .5 FTE – unclassified, non-tenure track librarian (formerly Jennie Dienes’ position) – to be transferred Acq/Ser for Japanese language specialist
  • Conducting interviews for temp postiion in Annex (Support Services Unit, Carmen)
  • See full status report as of July 25th, 2007.


Grp 3: Access Services, Mail Room, ILL

  • Ruth Hoffman’s last day is Friday ,Aug. 10th.
  • Michelle Cuttright accepted position as Annex Manager, effective Aug. 6th
    •  Posting this vacant job tomorrow.
  • Hired temporary part time person in ILL, Anne Hayden.
  • Night/Weekend Circ and Circ Supervisor positions closed, many overlap in applicants.

Grp 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer

  • ANSCHUTZ
    • Hiring 5 new students.
  • ANNEX
    • Michelle Cuttright accepted position as Annex Manager, effective Aug. 6th.
  • ART
    • No report
  • ENGINEERING
    • Jim Neeley taking 1 year of leave. Keith Russell will cover bibliographic duties.
    • Jeff McAdams offered the Science and Engineering Librarian position at University of Texas, San Antonio.
    • Chanette Kirby will transfer to Engineering.
  • MUSIC
    • No report
  • RCL
    • No report
  • SPENCER
    • Tanya Shaw no longer works in Spencer.  Her position is posted.

 

Committee Reports
University Support Staff (USS) Senate (Submitted by Mary Ann Baker)

University Senate (Submitted by Mary Ann Baker)
Neither the University Senate nor the University Committee on Libraries is meeting this summer

University Committee on Libraries (UCL)
Neither the University Senate nor the University Committee on Libraries is meeting this summer

Diversity Committee

IS Professional Development Council (ISPDC)
Have not met. Monica will email Donna again about ISPDC ability to organize Staff Development workshop, perhaps every other year.

Planning & Resources Committee (PRC)
Need to let LFA/PRC that Jeff McAdams is no longer on the committee.  Kevin will ask Lora about volunteering.  No new charges from KULSS.

Meeting Updates:

Management Council 6/13/07

Budget presentations from all department heads.
Day-long Management Council Retreat scheduled for Thursday, July 19th, 2007.
Overtime policy reviewed (not changed)
Communications Strategies Task Force (stakeholders, new standing charges)

Meeting with the Dean and HR Officer 7/17/07
Position vacancies and internal announcement. Email is considered in writing and the best way to communicate with staff.  Job posting would like to be IS-wide ideally.  Like to announce library wide after search committee is formed.

Are HR needs distributed among staff.  Donna is first point of contact for HR issues, who will refer to Rita.  Rita will be a contact directly about student positions only.

Recommeded to send staff to ALA. Seemed a good idea.  KULSS updated staff of upcoming conferences and policy.  Is there a pile of money for support staff? Not as there is for librarians, but there is money and it must be applied for.

Idea of allowing people venues for Presentation practice, Dean suggests this is a good Brown Bag activity.  Also suggested  Jill and Monica give their presentation on Suuport Staff Workshop to ISPDC.

OCDA survey results shared with staff?  Results skeletal at this point.  University of Maryland will send final report by end of summer. All-staff presentation of final report to follow.
 
KULSA Staff Picnic
Sep 29th at Broken Arrow 3-11pm (4:30-whenever). KULSA meeting Sep 4th in WAT A 1-2:30pm.

Special Election, Group III rep

Out on Fri 10th, back Aug 24th to Grp III only. 

Agenda Items for the next Meeting with the Dean
(8/20 mtg cancelled)

 

Action Items for next meeting:

WHO?

BY WHEN?

WHAT?

Denise

 

Announce Free Mon Aug. 13th IntroYoga class by Ann Underwood at YOGA CENTER (above Miltons) 6:30pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next meeting will be August 23rd  in Watson.