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KULSS Exec

Meeting Minutes

Friday, February 22, 2008
Watson 302, 10:00-11:30am

Present: Jill Becker (Chair), Nishon Hawkins (Vice Chair); Angie Rathmel (Secretary); Denise Swartz (Group 1; temp Group 2); Julie Warrick (Group 3); Robert Szabo (Group 4); Sarah Thomas (KULSS Cataloging)
Absent:

Approval of 2/7/08 meeting’s minutes.
DONE

Approval of previous meeting’s action items

WHO?	BY WHEN?	WHAT?
1. Jill	New action	Ask Holly for LFA rep for SSEYA committee
2. Jill	New action	Draft email for Staff Development Speaker event
3. Denise	DONE	Get parking permit and make hotel reservation for Guest speaker
4. Jill	After SSEYA deadline	Email call for volunteers for the SSEYA committee to provide the Dean.
5. Robert	DONE	Communicate with Guest speaker re: hotel stay and travel plans and tell Denise.

Group Reports:
Grp 1:  Acq/Ser, Reference, Collection Development, Administration, Facilities

• HR Director candidate interviews complete.
• Admin office staff space reconfigurations completed.

Grp 2: Cataloging

• Sarah Thomas volunteering for Grp 2 representative.
• Hiring appx 5 students in inventory.

Grp 3: Access Services, Mail Room, ILL

• Rhonda Sharp’s last day today.
• Krista Howard, starts in ILL, Monday Mar 3rd. (call slips, TripSaver, paging)

Grp 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer   

• ANSCHUTZ
• Amalia Monroe, new librarian moved into her office this week.
• ANNEX
• N/A
• ART
• N/A

• ENGINEERING
• N/A

• MUSIC (Submitted by Nancy Hawkins)
• George is gone this week to the Music Library Assoc. annual conference in Newport, RI.  He’s probably having tea with the Vanderbilts and dinner with the Astors, who knows!
• RCL
• N/A
• SPENCER (submitted by Mary Ann Baker)
• Folks in KSRL have been participating in meetings to go over the recommendations of the consultant.  Sherry asked for each of us to submit our 5 top priorities and she’ll report to Lorraine who will take it from there. We have appointed 2 task forces, one to look into moving the reference desk into the reading room and making the public areas more friendly and useful, the other to review the reference collection with an eye to possibly weeding the collection and sending some materials to our stacks.
• We’ve been having a lot of classes, both semester-long and one-at-a-time.
• Pretty soon there will be an announcement about travel funds being available for researchers at KSRL.  Bill Crowe had suspended the program when the funds dwindled down. 

 

Committee Reports
University Support Staff (USS) Senate (Submitted by Mary Ann Baker)
Feb 2008 (The Exec Committee meeting was cancelled due to the Snow Day):
Members of Legislative Committee attended the Legislative Day in Topeka along with classified staff members of other Regents' institutions. It seems to have been poorly organized by whichever Regents' institution was responsible for organizing but the KU folks did manage to meet with some legislators and present the resolution of the University Classified and Support Staff Committee, formerly the Kansas Council. The resolution explains how employees contribute to the economic future of Kansas and requests that legislators support the following initiatives:

1) Fully fund an annual compensation plan
2) Appoint at least one employee to any current or future compensation committees
3) Support 2007 Senate Bill 21 to match unclassified vacation leave
4) Provide health insurance premiums for retirees under the 85 point plan until eligible for Medicare benefits.

This is the first year that KU had participated in for a few years, mostly because of our changed status as university employees and because we thought we would be supporting the universities' causes. Since there has been much call for our support and the fact that the KS Council voted to change its name to include non-classified support staff as part of its title, we decided to participate this year.

With our President being ill for all of January and part of February, he missed meetings on which he would normally report. Most folks who attend university committees on behalf of the USS Senate reported that meetings for the spring semester wouldn't start until later in February.

University Senate (Submitted by Mary Ann)
Meetings Jan-Feb 2008:
I was ill (got the flu shot in October and the flu in February -- lucky me!) for the University Senate meeting on February 7th. There was a report from the Task Force on Teaching and Learning and an update from the Task Force on Learner Outcomes, both presented by Prof. Dan Bernstein. For the Jan 24th meeting, Maurice Bryan gave a brief talk about diversity and equity at KU and took suggestions and questions from the Senate.

University Committee on Libraries (UCL)
See attached.

Diversity Committee

IS Development Council (ISDC)
See notes on IS Central.

Planning & Resources Committee (PRC)
Nancy Hawkins asks if KULSS Exec has any thoughts on staff development and whether this should be part of PRC’s charges or a separate committee brought back specifically to work with the new HR person?  See minutes of Feb. 11th meeting.

Staff Development Speaker
Alderson Auditorium – March 19th, 9-10:30am. (Continental breakfast served)
Guest Speaker, Kelly Krieg-Sigman
“Call of the Wild: The dog-sled theory of getting things done”

Discussed more specifically some staff issues basic statistics to provide speaker.

Mentoring Committee – KULSS input
Creating a database for staff needs, Nikhat and Nancy will attend next KULSS-Exec meeting.

Meeting Updates
Meeting with Lorraine and Donna
SSEYA, Donna will continue participating as ex officio
Lanis put announcement of Staff Development Speaker Event on Mgmt Council agenda.
Checking with Rebecca regarding KU pencils.

HR Director Interviews
Discussed strengths and weeknesses of the 3 candidates.

Agenda items for next meeting with the Dean. March 6th, 2008.

Tabled until next meeting.

Action Items for next meeting:

WHO	By WHEN	WHAT
1. Jill	Friday, Feb. 22	Ask Holly for LFA rep for SSEYA committee
2. Julie	Friday	Make flyer for Staff Development Speaker and announce
3. Jill	Upon approval of above	Send out to kulib-l
4. Angie	Monday	Develop Grp 2 rep election ballot
5. Denise		Check hotel cost for additional guest
6. All Group Reps	Next meeting	Add url to KULSS-Exec minutes page in your meeting announcement to your groups.
7. Robert		Check AIC available for next meeting.
8. Jill	Monday	Send reminder about SSEYA and call for committee volunteers.

Next meeting will be Thursday, March 6th, 10-11:30 in Anschutz Instruction Center.

PARKING LOT:

• Colored Bag Lunch for upcoming election
• Grievance Committee