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KULSS Exec

Meeting Minutes

Thursday, January 24, 2008
Watson Conference Rm B, 10-11:30am

Present: Jill Becker (Chair), Nishon Hawkins (Vice Chair); Angie Rathmel (Secretary); Julie Warrick (Group 3); Robert Szabo (Group 4); Jane Hoyt (USS, Anschutz)
Absent: Denise Swartz (Group 1)

Approval of 1/10/08 meeting’s minutes.
DONE

Approval of previous meeting’s action items

WHO?                    BY WHEN? WHAT?

1. Jill

New Action

Email Mary about new Group 2 Representative

2. Everybody

1/11/08

Staff Development Speaker information sent to Jill

Group Reports:
Grp 1:  Acq/Ser, Reference, Collection Development, Administration, Facilities

  • N/A

Grp 2: Cataloging

  • Jeff Dutton, Leila Jacobs newly hired in support services.

Grp 3: Access Services, Mail Room, ILL

  • New student staff (see Jeromy Horkman’s email)
  • Ardie Grimes (temporary rehire until new hire begins) in ILL.

Grp 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer   

  • ANSCHUTZ
    • Wade Garrison (new Digital Humanities Librarian) and one other of the 4 new librarian hires will be located in Anschutz.
    • Disaster Recovery Center for the University (possibly Federal) located in 1 North. Too make room, will accerlerate 300 Dewey removal.  Probably move work weeding out serials for annex in the Q’s to begin working to weed R’s (in lower levels).  Likely by Fall 2008.
  • ANNEX
    • N/A
  • ART
    • N/A
  • ENGINEERING
    • N/A
  • MUSIC (Submitted by Nancy Hawkins)
    • N/A
  • RCL
    • N/A
  • SPENCER (submitted by Mary Ann Baker)
    • Key recommendations of the consultant who is providing input to the dean about Spencer Library were distributed to those of us who work in Spencer Library.  When we have the nod to share it, I will do so.  It's an interesting document.

Committee Reports
Special Note: Library and IS-wide committees are being comprehensively reviewed by the Dean via Manangement Council (see Meeting Updates below)

University Support Staff (USS) Senate (Submitted by Mary Ann Baker)

University Senate (Submitted by Mary Ann)

University Committee on Libraries (UCL)

Diversity Committee

IS Professional Development Council (ISPDC)
Will meet 12/31/08 and discuss how we will operate, talking about what development is, and Service Quality in response to our charge.

Planning & Resources Committee (PRC)
Joint response with LFA to PRC regarding re-establishment of libraries staff development committee. (see document)

Meeting Updates
Dean and HR Officer Meeting 1/14/08 (see notes)

 

Management Council (see also notes)
Library Awards:

  • Announcement sent to ku-lib re: Budig Award.  Rosenbloom Award will be every other year. In non-award year, money will be used for faculty/student funding, likely a project for PRC.  Forthcoming announcement re: Support Staff Employee of the Year Award (SSEYA).

University Startegic Planning Process:

  • 3 large task forces or 20 faculty each to look at areas 1) teaching and learning 2) discovery and innovation and 3) working in Kansas.  Library is not directly involved but will have discussions internally this summer to address this.

Organization Structure and Reporting:

  • Now that all AD positions are filled (some interim) will finalize organizational structure, reporting linces, etc. in Deans Council this Friday and announce in Office notes.

Call for 2009 Compact Budget:

  • Will occur before the budget goes to the Provost, instead of after as it did last year. 

Mgmt Council Retreat, Mar 20 or 21:

  • Will involve graduate student input this year.  Agreed to have in summer as in previous year. Suggested opening it up to more than just Management Council.

Personnel Update:

  • Searches
    • HR Officer - closed yesterday - appx. 70 candidates.
    • AD User Services -  review date Feb 1 -  3 candidates
    • AD Scholar Services - review date Feb. 1 - 2 candidates
  • New hires
    • Resource Sharing - LA, Krista Howard - March 3
    • Jeff Dutton - LA, Cataloging,1 year term - Jan 28th
    • Leila Jacobs – LA,  Cataloging,1 year term - Jan 28th
    • Director of Student Success (3/4 time), Edwards Campus

Other Annoucements:

      • HR Self Survey completed, now begins external review
      • Spencer report by J. Dooley avail on intranet soon. Has been shared with Spencer staff.  Dean’s Council will review Friday and will be shared at next All-Staff.
      • Will begin Faculty Governance Brownbags Fridays in Watson A/B.

 

Staff Development Speaker

Budget

Airline prices = $500
Lodging = $100
Speaker fee = $500
Food = $400

Task assignment

Room availability (on the 19th) in Union: Julie
Communicate with Kelly Krieg Sigmund (speaker); confirm date,  fly out from Madison: Robert
Work up budget sheet (see G: drive): Jill

 
Agenda items for meeting with the Dean
No more KU Libraries Pencils
Ex Officio to the SSEYA (and answer about website revisions, if not already answered via email)

Action Items for next meeting:

WHO BY WHEN WHAT

Angie

 Jan 30th Committee chart comments to Lanis

Angie

ASAP

Update membership

Jill

ASAP

Budget to Lorraine

Robert

 

Communicate and confirm details with our Staff Development speaker

Julie

 

Check on Union Alderson Auditorium availability for Mar 19th

Jill

 

Email Dean and Donna about SSEYA, confirm deadline for webpage.

Jill

 

Email Mary re: KULSS Group 2 rep

Next meeting will be Thursday, February 7, 9-10:30 in Anschutz.

PARKING LOT: