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KULSS Exec

Meeting Minutes

Thursday, May 29, 2008
First Floor Union, 10:00-11:30am

Present: Jill Becker (Chair), Nishon Hawkins (Vice Chair); Angie Rathmel (Secretary); Denise Swartz (Group 1); Sarah Thomas (Group 2) ; Julie Warrick (Group 3); Adam Reilly (Cataloging).
Absent: Robert Szabo (Group 4)

Approval of 5/15/08 meeting’s minutes.
DONE

Approval of previous meeting’s action items

WHO?                     BY WHEN? WHAT?

1. Sarah

DONE

Talk to Carmen about possibilities for recruitment for KULSS Exec in her unit.

2. Sarah

DONE

Talk to Lora and Leila

3. Jill

DONE

General Meeting date for Lorraine

4. Angie

 

Make ballot for general election (including Grievance Committee)

5. Jill

DONE

Talk to Sheila and Kyle about participation

6. Angie

DONE

Add Kyle to Group 1 membership

7. Group Reps

SEE NEW ACTION

Email re: June 13th All Staff -- changed to June 20th

8. Angie

DONE

Update SSEYA

9. Angie/Jill

Not pursuing

Update Holly re:  LFA members for 08-09 Grievance Committee

 

Group Reports:
Grp 1:  Acq/Ser, Reference, Collection Development, Administration, Facilities

  • Maggie Brooke leaving for medical school. Party on June 6th for her. Her position is already posted.
  • Kathy Lathrom's position is being posted this weekend.

Grp 2: Cataloging

  • Leila Jacobs and Sarah Thomas – previously 1 year appts, extended until July 2011.
  • Third Library Assistant Inventory position will now be posted (not yet as of 5/27).
  • Project Updates:
    • James E. Gunn Science Fiction Collection being cataloged. 100’s will be sold at the Book Sale in July to coincide with the SciFi Conference 7/12.
    • Jazz Music and Sound Recording Archives will be cataloged by Aileen Ball and much sent to the Annex for better preservation and environmental control.
    • Current Inventory projects – 300’s in Anschutz, R-Zs in Anschutz, Watson and Music JSTORs, Kansas topographical maps
    • The 4th floor of Anschutz is being cleaned out by inventory to allow for Data Services offices, an instructional room and collaborative workspace
  • Activities
    • Activities
    • Lots of us went to the Unconference and found it helpful.
    • Cataloging/the Libraries are applying for an NEH Access Grant for Preservation and Cataloging – this will be used to digitize the audio sound archives – and also a Mellon Foundation Grant called Exposing Hidden Collections – this will also be applied photos/film/sound materials

Grp 3: Access Services, Mail Room, ILL

  • Overflowing with books! Saturday shelving pizza party 10am-2pm.

Grp 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer   

  • ANSCHUTZ
    • N/A
  • ANNEX
    • N/A
  • ART (submitted by Ann Snow)
    • N/A
  • ENGINEERING
    • N/A
  • MUSIC (Submitted by Nancy Hawkins)
    • N/A
  • RCL
    • Events
      • The library staff assisted the Edwards Campus staff members during Spring Semester Welcome Week, the KUEC 15th Birthday Celebration, and two Prospective Student events.  The library staff helped students with questions and directions during these events and handed out KU library promotional items. 
    • Presentation
      • The RCL staff gave the presentation "Getting More Acquainted with the Regents Center Library" at the February All-Staff Meeting.
    • New Employees
      • Two Library Assistants were hired.
    • Classes
      • Lissa Lord gave End Notes I, II & III in-60-Minutes classes and Online Research in-60-Minutes classes.
    • Conferences
      • Lyn Wolz was a moderator for one session at the Office of Women in Higher Education Conference on the Edwards Campus in April. 
    • Technology
      • The RCL now has a laptop for checkout.
      • The RCL has established a Facebook page.
    • Search Committee
      • Lyn Wolz served on the Assistant Dean for User Services Search Committee. 
    • Missouri Folklore Society Journal
      • Lyn Wolz and a Library Assistant indexed twenty-five years of the Missouri Folklore Society Journal.  Lyn will also edit the next issue of the journal.
  • SPENCER (submitted by Mary Ann Baker)
    • N/A

 

Committee Reports
University Support Staff (USS) Senate (Submitted by Mary Ann Baker)
The Executive Committee (SenEx) met on Tuesday, 27 May. Most of our time was taken up with reviewing the charges to the half of the University Senate committees. We'll take up the other half of the committees and their charges on June 10th. The Faulty Senate President reported that the Board of Regents is looking into tuition raises. K-State is proposing a 3-tiered tuition plan: one level for freshman-sophomore level classes, one for junior-senior level classes and one for grad level classes. Also, it looks like background checks on all new Board of Regents employees (including faculty) will begin in September.

The Staff Assessment of Supervisors and Managers (SASM) task force of the University Support Staff (USS) Senate ran a trial with senators on how well the current draft of the assessment form works. SASM incorporated several of the senators' suggestions into the form. Currently the most recent draft is in the hands of the Office of Institutional Research and Planning (OIRP) to make a scannable form. The task force will meet with OIRP to review their work today. We're planning on having a pilot run of the scannable form with the Student Housing Department later this summer. We're also contemplating the implementation of the assessment of supervisors campus-wide, hopefully sooner than later.

University Committee on Libraries (UCL – submitted by Nancy Hawkins)
No report

Diversity Committee
No report

IS Development Council (ISDC)
See Denise's email re: the wiki (link can be found at the IS Development Council page on IS Central). She particularly encouraged managers to look at the contents. Open Meeting on ISDC Events wrap up and future developments to be held June 12th, Burge Union Gridiron Rm. 10:30-12.                                                     

Mentoring Committee (submitted by Nancy Hawkins)
Friday, June 20th, at 10:00 the KU Libraries' All-Staff Meeting will be presented by the Mentoring Committee for the purpose of informing attendees about our work. We hope to make this a very interesting meeting with visual aids, hand-outs, and maybe even song and dance--who knows! (Nikhat Ghouse is chair of this dean-appointed committee.)

Planning & Resources Committee (PRC)
No report.

 

General Meeting
SSEYA
New members introduction
Lorraine: climate of respect (2 approaches – climate and assessment) / merit
Mike: Introduction and follow up to Lorraine’s topic.
PRC and Grievance Committee – plans for the coming year (something concrete by Fall meeting?)
All-day support staff workshop
Q&A w/ Dean.

 

Meeting Updates

Action Items for next meeting:

WHO

By WHEN

WHAT

Angie

ASAP

Email nominees for Bios

Angie Upon above Email to kulcc-l

Jill

ASAP

Get new General Meeting date on Lorraine's calendar.

Denise June19th Get food for General Meeting.
Group Reps Monday Look at Q&A w/ Dean from last Spring General Meeting

Group Reps

June 20th

Email groups to promote the mentoring committee presentation at the June 20th All Staff Meeting.

Next meeting will be June 12th in Watson A&B from 10-11:30am.

PARKING LOT:

  • Make up a written plan for Staff Development for future KULSS
  • Review Grievance Committee