Classified Conference General Meeting
Thursday April 29th, 2004 (10:30-12)
Watson A & B

Attended:

Guests: Stella Bentley (Dean of the Libraries), Sharon Bullard (HR Librarian), Ola Faucher (HR Representative), Gaele Gillespie (LFA Representative)

Group I: Mike Rusche, Rebecca Claassen, Angie Rathmel, Heather Krasovec, Bob Marvin, Nancy Rake

Group II: Kevin Fussell, Geri Slater, Joy Fry, Al Mauler, Erin Kidwell, Daniel Sodders, Scott Spires, LeRoy Dagg, Dennis Goodyear

Group III: Janet Revenew, Barbara Woodruff, Barbara Gorman, Jo Nell Proctor, Julie Warrick, Sue Hewitt, Bayliss Harsh, Terri Gottstein, Joe Orosco, Brenda Owens

Group IV: Jeff McAdams, Mary Ann Baker, Nancy Hollingsworth, Toni Taylor, Lynn Koenig, Robert Szabo

Introductions – Introductions were given for CCEB members and new employees to the libraries.

Classified Employee of the Year Award – CCEB announced and congratulated Doug Hatton for being this year’s recipient of the CEYA. This award is selected by a group of Classified Staff based on nominations by co-workers, a great honor.

Committee Participation – CCEB reminded Classified Staff that several committees will need to have new members in FY 2005, and asked for them to consider volunteering to these committees. Keep in mind that being a committee member is a wonderful way to meet other library staff as well as getting a chance to be involved in, and understand better, the goals of the KU Libraries as a whole.

Speakers for the General Meeting – Each speaker was introduced by the CCEB chair.

Stella Bentley (Dean of Libraries) – The Dean’s presentation consisted of discussion of the Libraries budget and the permanent Annex.

Library Budget – The Dean spoke of there being a “flat budget” for the Libraries this fiscal year. There is the possibility that the Libraries could receive enhancement funds, but that will not be determined until June 2004. If these funds come through, the administration is planning renovations for Watson Library and Anschutz Library in order to improve user spaces at both buildings as well as on titles. Stella also mentioned that the administration doesn’t anticipate that the KU Libraries budget will be cut for FY 2005.

Annex Timetable – The construction for the Annex is slated to begin this fall and be finished Fall 2005. The Annex will be constructed on West Campus.

Sharon Bullard (Human Resources Librarian) – Sharon Bullard was able to introduce herself to Classified Staff. She also gave information on herself and the job responsibilities of her position. She welcomes those who would like to speak with her about any concerns and wanted to stress her “open door” policy to all library employees.

Ola Faucher (Human Resources Representative) – Ola was present to explain several changes in Human Resources that will be affecting Classified Staff.

New Employee Evaluation Form – There will be several changes to the employee evaluation form that will go into effect on July 1, 2004.

· Changes in the ratings possibilities - There will now be 4 ratings instead of 3. The four that are available are: ‘Exceptional’, ‘Exceeds Expectations’, ‘Meets Expectations’, and ‘Unsatisfactory’. The Exceptional and Unsatisfactory ratings will require comments from the supervisor evaluating the staff member. This change was possible because the state HR department allowed the University to come up with its own rating system. The University expanded the ratings due to requests from different departments of campus. However, the state will still only recognize the three options used previously in its copy of employee evaluations.

Changes in the number of values assessed – There will now be 6 values that employees will be evaluated on . Formally there were 4-6 values depending on whether one is evaluated as an employee or manager.

The 6 values are: Position Knowledge and Skills, Quantity of Work, Quality of Work, Working Relationships with Co-Workers, Customer Focus, and Leadership.

Paycheck stubs going electronic – The University has strongly encouraged HR to use more web-based documents. Therefore, HR will begin using the K-you portal with an employee-specific function that will contain paycheck information as well as leave balances. This means that there will no longer be paper paycheck stubs. HR was hoping for the transition to occur in May, but due to delays the change will be at a later date. HR will announce the change before it occurs.

“People Admin” Site – “People Admin” will be the new site for posting job vacancies and where those people applying will submit their applications. This will apply for staff as well as students applying for jobs at KU. Therefore, no more paper resumes will be submitted to the university. This change will go into effect May 24th, 2004.

· Due to the electronic form student hiring will change. First, any student job posted must be shown for 3 days.

· All students applying for employment at KU will have a background check done before hiring. This background check consists of looking for felony convictions and also checking against Kansas’ Sexual Predator List. Supervisors must wait for HR/EEO approval before a student can be hired.

Manager orientation program – HR is working on a new prototype for a new manager orientation program.

Please contact Ola by email if you have any questions or suggestions about her presentation today.