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KULSS Exec, Conference 09 Planning Meeting

12/18/08, Minutes

Present: AR, RS, KS, SO, JW, ST

Absent: MH

Brainstorming ways to cut the budget:

Voted/approved:

  • Lunch Option B is preferred
  • We will offer to cut the breakfast.  ST will ask the Dean at the next Dean’s Mtg if this would be helpful.  Savings would be $550.
  • Instead we can have just coffee, tea and water at the Union (aprox $75) and a potluck Coffee/Breakfast at Watson.  We supply coffee, juice and cups, plates, napkins (aprox $50). 

Action items:

  • ST – double check $50 cost of ice cream social
  • ST/JW – present proposed cuts to Dean for negotiation

Other ideas parked / not approved at this time:

  • Give people $7 for lunch on your own at the union.

Creating a To-Do list for conference planning:

Workshop topics approved, and who will set up contacts/find more info/investigate:

  • Drum circle for conclusion of day (RS)
  • 2007 Office Updates (ST)
  • Outlook 2007 (ST)
  • Resume updates (ST)
  • Preservation Q&A – preserving your own history (KS)
  • Merc healthy food workshop for lunch time (RS)

Table/activity ideas, and who will set up contacts/find more info/investigate:

  • Photo Directory station – Laptop set up to display, get pic taken (RS)
  • Massages from Pinnacle (AR)
  • Wii sports (KS and SO)
  • Robert’s slideshow (RS)
  • Book Snakes (KS)

Workshop topics not yet approved or assigned to a person (need volunteers):

  • KPERS retirement update
  • Terry Proctor – topic?
  • Ergonomics
  • Wikis and what’s going on at the Libraries with wikis
  • Teambuilding
  • Trust
  • Trivia bowl
  • How to talk so your supervisor will listen
  • How to work with negativity

Table/activities not yet approved or assigned to a person (need volunteers):

  • Stress Balls
  • Synchronized book carts

Other Action items:

ALL – volunteer to help set up any unassigned workshops

ALL – continue to think of workshop topics

RS – talk to previous KULSS about volunteering to help with conference planning

ST – double check topics requested from attendee feedback 3/08

ST – minutes to all

Action items for later:

Recruit for “day of” volunteers to man stations, table, set up and clean up meals etc.