The University of Kansas Libraries

KU Libraries Support Staff

KULSS Exec

Meeting Minutes

Thursday, October 30th, 2008

Watson 503B 10-11:30am

Present: Sarah Thomas, Kyle Sederstorm, Adam Reilly, Jules Warrick, Meredith Huff, Sheila Orth,

Absent: Robert Szabo

PREVIOUS MEETING’S ACTION ITEMS

GROUP REPORTS:

GRP 1: Acq/Ser, Reference, Collection Development, Administration, Facilities

• Preservation has an intern working at SRL on Centron Films

GRP 2: Cataloging

• Cataloging is cleaning department week of Thanksgiving.
• Vogager upgrade planned for January before semester begins
• discussion of Karen Calhoun presentation from OCLC

GRP 3:Access Services, Mail room, ILL

• Communication and Supervisor Issues discussed
• Acquistion move done smoothly

GRP 4:  Anschutz, Annex, Art, Engineering, Music, RCL, Spencer

• Anschutz
• Art (submitted by Ann Snow)
• Engineering
• Music (submitted by Nancy Hawkins)
• RCL
• Spencer (submitted by Meredith Huff)

  • Hosted a brunch, on the patio, on Homecoming weekend.

  • 40th anniversary planning underway for November 13th.  Library staff should have received their invitations.
  • Spencer Presentation for next All Staff Meeting, November 14th, with an Open House that afternoon.
  • New Roof has been postponed....doubt if we will be getting it before the weather turns bad.  Preservation has come over to assess/prioritized task to be completed in the 3 1/2 stacks to safeguard the books whenever the new roof installation will begin.  Lots of shifting to be done!
  • Task force for moving the reference desk into the reading will turn report into Sherry, next Tuesday.  Meredith has begun organizing the shifting of reference materials.  Letha is working on downsizing the Archives Annex.  New desk for reference and reading room attendant is planned.  Also, an extra public computer so we will have two in reception and two in the reading room.  Short term plan for moving reference desk into  reading room, is set to be moved by January, hopefully, by start of spring semester.  Long term task force has not been set up yet.
  • Finally arrived, our new service desk computers.  Only the Reading room has been set up, so far.  Looking forward to having Spark, so reception, reference, and reading room can communicate without the phone interrupting the quiet of the reading room.  Still waiting for reception and reference computers to be set-up....any day now..
  • Halloween Tea for KSRL and preservation staff scheduled for Friday afternoon, costumes optional.
  • We've been busy with classes, class tours and patron use.

Committee Reports

• Support Staff Senate
• Diversity Committee
• ISDC
• Senate Committee on Libraries
• PRC

Staff Development Planning

Agenda Items for Dean

• Celebration of Excellence

Action Items for next meeting:

Parking Lot

(Items to be aware of for the future, not necessarily discussed in current meeting)

• Flex time discussion
• Action items for KULSS Exec, FY09
• Grievance Committee Task Force / Action on hold (Sarah -email Scott for decision on Grievance membership from LFA)
• Staff Picnic (Action to begin 9/09).  Will KULSS take this on long term, KULSA is short staffed.  See Denise for KULSA Picnic budget.  See Mike for support from Admin.
• KULSS on the KUL wiki (Sarah)