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Library Faculty and Professionals Assembly

Sabbatical Leave Committee

Standing Charges

3.3.5.1 The Library Sabbatical Leave Committee (LSLC) shall review and evaluate the merit of each applicant for sabbatical leave and of his or her proposal. It shall notify each applicant in writing of its recommendation and shall forward each recommendation to the Dean of Libraries, who will review and evaluate the merit of the applicants and their proposal before transmittal to the Provost for referral to the University Committee on Sabbatical Leaves for evaluation (Faculty Senate Rules and Regulations 8.1.1-8.2.7)

3.3.5.2 The Library Sabbatical Leave Committee shall address itself to matters of policy pertaining to the sabbatical leave system and report its recommendations to the Dean.

3.3.5.3 The first meeting of each year shall be called by the Library Faculty and Professionals Assembly Executive Committee no later than the first week of August; the first order of business shall be to select a presiding officer and a recording secretary.

3.3.5.4 The Library Sabbatical Leave Committee shall be composed of three members of the library faculty on tenure track appointments with a minimum of two members having achieved tenure—all to be elected by members of the Library Faculty and Professionals Assembly eligible to vote (see 2.2.1 supra). Members of the Committee shall ordinarily serve two years with overlapping terms to provide continuity. Members may not ordinarily succeed themselves without one year intervening. Should there be a vacancy that will impact the Committee’s work, qualified member(s) of the Library Faculty (including someone who has just served on Sabbatical Leave Committee) will be nominated by the LFPA Executive Committee for a special election to serve the remainder of the term.

3.3.5.4.1 If, due to unanticipated circumstances, (e.g., a recusal) there are fewer than three available members of the Library Sabbatical Leave Committee to vote in an individual case, the LFPA Executive Committee will appoint a qualified member of the Library Faculty and Professionals Assembly to review and vote on that particular case. LFA Bylaws 3.2.1.

3.3.5.4.2 A librarian who submits a sabbatical leave file for consideration may not participate in the review of his or her file or any other sabbatical files under consideration at the same time.

3.3.5.4.3 A librarian who has a domestic or familial relationship to a librarian submitting a sabbatical file may not participate in the review of this file or any other sabbatical files under consideration at this time.

3.3.5.4.4 A unit head or supervisor of a librarian submitting a sabbatical file may not participate in the review of this file or any other sabbatical files under consideration at the same time.
3.3.5.4.5 No Librarian may serve simultaneously on the Library Sabbatical Leave Committee and the University Sabbatical Leaves Committee.

3.3.5.5 The Library Sabbatical Leave Committee shall function as a unit with all members present. Each shall have the full privilege of voice and shall vote in all proceedings.

Special Charges 2011-2012 - none

Special Charges 2010-2011

  1. Review the committee webpage, including links to annual reports, minutes, and membership, on the LFPA Intranet.  Provide any suggested new information, links, and updates to the Secretary of LFPA Executive Committee. The website is the way this committee communicates to the full LFPA and should provide current and complete information.   
  2. Using the Provost’s website, determine whether the Libraries’ unclassified professional staff members are eligible for sabbaticals.
  3. Investigate and determine the plausibility of various kinds of research leave for library faculty (e.g., mini-sabbaticals).  Report on findings and recommend a potential plan.
  4. Develop systematic method to collect information from library faculty members who have successfully completed sabbaticals.

Special Charges 2009-2010

  1. Document past Sabbatical Leave projects of KU Librarians by building it into the library review process itself. Sabbatical recipients are expected to report back to the Provost at the end of their sabbatical period—require them to report back to Sabbatical Leave committee as well.
  2. Consider what kind of historical record (e.g.“Sabbatical Leave final report”) is being or should be kept by the libraries or this committee on previous recipients, what would such a report include and what purpose would it serve both the Committee and future applicants within the library. Also consider a process to receive the reports and where they would publicly (or within an intranet) posted.
  3. Complete the development of, and documentation for, procedures (i.e. an evaluation rubric) for evaluating sabbatical files, using the draft developed from previous year’s Sabbatical Leave Committee. Refer to appropriate University policies and manuals for guidance. Solicit early feedback from LCPT, LFPA Exec Committee and Dean of Libraries on the rubric. Present to Exec by end of Fall semester 2009.
  4. Although this is a newly formed committee, please review the committee’s standing charges and special charges carefully. Consider what is needed and not needed in these charges, where the gaps or overlap exist with other committees’ charges and activities. Contact and confer with other LFPA committees or library entities if necessary and offer suggestions to reword the standing or special charges based upon your findings.
  5. Review you web pages on the LFPA’s site—consider rewording the descriptive text or adding a paragraph summarizing the committee’s purpose if one does not exist right now. The website is the way this committee communicates out to LFPA. Also review links to annual reports, minutes, membership and provide suggested links and updates to the Secretary of LFPA Executive Committee.

Special Charges FY 2008-2009

  1. The Committee shall produce minutes of all meetings within two weeks of a meeting taking place and will send those minutes to the LFPA Secretary for posting on the LFPA web site.
  2. Develop a committee web page on the LFPA web site.
  3. Document past Sabbatical Leave projects of KU Librarians.
  4. Develop and document procedures for evaluating sabbatical files.  Refer to appropriate University policies and manuals for guidance.

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