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Importing EndNote-Formatted Text Documents to EndNote Library

Importing EndNote-Formatted Text Documents to EndNote Library

If your export to EndNote produced a text file that looks something like the image blow, you can still import to EndNote. This file is simply using EndNote tags. Your EndNote library will read them and place them in the correct fields, just like it would for a direct export.

Screenshot showing previously created text output in EndNote format.

1. Start by saving the document as a text file (.txt).

  • You may need to copy and paste it into a Word document first. (If you received it via e-mail, for example, click "Reply" then highlight the text to copy it from the e-mail.)
  • You can create one larger file to import (rather than having to import several smaller ones) by simply copying and pasting everything into one document as you go.

Screenshot showing Document Save procedure discussed above.

2. Next, you may want to look through the document and ensure that the tags are as you'd like them to appear in EndNote.

For example, in the left-hand image below, %A denotes the author field for EndNote; %T denotes the title field. The year field, however, is missing a tag. Adding %D (in the image on the right) will notify EndNote that the date of the publication is 1999.

Screenshot illustrating EndNote fields and how to edit the document.

Using the list of common tags below, make the necessary modifications to your file, then save it as a text file.

Screenshot with image. Includes text: Tip: Save time by using the Replace function from the Edit menu to quickly complete multiple changes throughout your document.

Frequently Used EndNote Tags: %A=Author (Enter each author on a separate line as %A LastName, Firstname); %D=date; %T=title of article; %J=journal name; %V=volume (for journals); %N=number (issue, for journals); %P=pages; %C=city of publication (for books); %I=publisher (for books); %U=URL (for websites); %R=DOI number (for journals); %O = Endnote will not format these items; %Z=notes; %1= Custom 1 (a field you designate)

3. When you are finished, again save your document as a text (.txt) file. You are now ready to import it to EndNote. Open (or go to) your EndNote library and click File from the top menu, then Import, then File (which will pop up in a side menu).

4. In the pop-up Import File box:

  • Click Choose to navigate to and select your file.
  • Click the drop-down arrow in the Import Option box and select EndNote Import.
  • Click Import. Your references should appear in your EndNote library.

Screenshot showing import options box.

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