Proxy Borrower Cards

What is a Proxy Borrower Card?

University of Kansas faculty, staff, graduate students, and individuals with special needs who have valid KU Libraries privileges may sponsor up to three individuals to act as their library proxies.  All privileges granted are governed by the University of Kansas Libraries Access Policy and Circulation Policies and Procedures.

Proxies will be granted the same privileges as the Proxy Sponsor, and, when applicable, include Interlibrary Loan and Document Delivery Services.  The Proxy may check out library materials and request library services on behalf of the sponsor.  The Proxy Borrower Card does not include copying or printing capabilities.

The Proxy should be a person trusted by the Sponsor to act on his/her behalf.  The Proxy need not be eligible for KU library privileges.  The Proxy should have a valid photo ID and be 18 years of age or older.

KU Libraries Proxy Borrower Cards will be honored at Anschutz Library including the T.R. Smith Map Collections, Gorton Music and Dance Library, Murphy Art and Architecture Library, Regents Center Library – Edwards Campus, Spahr Engineering Library, and Watson Library.  The Proxy Borrower Card is not accepted at Spencer Research Library or at the Wheat Law Library on the Lawrence Campus or at Dykes Library at the KU Medical Center.

Application Process for KU Library Proxy Borrower Card

Download and complete a Proxy Borrower Card Application Form (pdf). Forms are also available from most KU Libraries service desks.  A paper copy application form with original signatures is required for each proxy requested.  Submit completed forms to the Circulation Business Office in Watson Library (8:00 a.m. to 5:00 p.m., Monday through Friday) or to the Regents Center Library on the Edwards Campus.

Each sponsor will receive one 6-digit proxy number to be shared by all of the sponsor’s proxies.  A Proxy Borrower Card will be issued to up to three proxies for whom application forms have been submitted.

Library privileges with the Proxy Borrower Card are active as long as the Sponsor continues to be eligible for library privileges or until the Sponsor indicates that the Proxy is no longer authorized to act on his/her behalf.  To cancel proxy privileges, the Sponsor should notify the Circulation Business Office with a message to libfines@ku.edu.  A Sponsor’s privileges will be suspended if a total of $80.00 or more in unpaid library charges has accumulated or when the sponsor is no longer enrolled or employed with the University.

Proxy Responsibilities

Proxies will agree to use the KU Library Proxy Borrower Card for library privileges on behalf of the Sponsor and not for personal use.

Proxies should come to the library with the KU Library Proxy Borrower Card and a valid photo ID.

Proxy Sponsor Responsibilities

The Proxy Sponsor is responsible for all materials borrowed and fines and charges incurred through his/her proxies.

The Proxy Sponsor should monitor the inventory of items checked out and work with Proxies to ensure timely return and renewal of library materials.

Overdue and Recall notices for items checked out by proxies are sent to the Proxy Sponsor.

Privacy Issues with Proxy Borrower Cards

The Proxy and the Proxy Sponsor will be able to view and to renew items in the Proxy Sponsor’s My Account record.  It is not possible to determine which items were checked out by the Proxy or by the Sponsor.


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