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Borrow, Renew, Return

Loan Periods

Items KU Graduate Students, Faculty, Staff, Affiliates KU Undergraduate Students and Reciprocal Borrowers Resident Borrowers
Books 4 months 6 weeks 6 weeks; limit of 20 items
Course Reserves Varies from 2 or 4 hours to 2 weeks; some items in library use only
Unbound journals Varies by library location; usually in library use only or 1 day
Bound journals published 2 or more times per year Varies by library location; usually in library use only or 1 week
Media items (CDs, DVDs, etc.) Varies by library location: may be in library use only, 1 week, 2 weeks or 4 months Varies by library location: may be in library use only, 1 week, 2 weeks or 6 weeks
Laptops, calculators, etc. Varies from 4 hours to 1 week; some items in library use only Undergrads only: varies from 4 hours to 1 week; some items in library use only Not available for checkout to Resident and Reciprocal Borrowers

For questions about specific items or materials not listed here, please ask at any library service desk.

To check out items KU students, faculty, staff, and affiliates must present your KU Card or government issued photo ID (proxy borrowers must present a Libraries Proxy Borrower Card and government issued photo ID or KU Card). Other borrowers must present your KU Library Borrower Card.

Borrowers are responsible for returning or renewing items on or before the due date and time to avoid overdue and lost item replacement charges.  Items may be returned to a library service desk or walk-up book drop.  See Returning KU Library Materials for more information.

Renewals

Active borrowers in good standing may renew eligible library materials by the due date in order to extend the loan period.  Many items can be renewed online using My Account. All eligible may be renewed at a KU Libraries service desk. Items recalled or requested by another user may not be eligible for renewal.

Items KU Graduate Students, Faculty, Staff, Affiliates KU Undergraduate Students and Reciprocal Borrowers Resident Borrowers
Books 5 online renewals 2 online renewals
Course Reserves No online renewals. May be checked out again at service desk where first checked out.
Unbound journals No online renewals. If circulating item, may be checked out again at service desk where first checked out.
Bound journals published 2 or more times per year
Media items (CDs, DVDs, etc.) Varies. If circulating item, 1-week items may be checked out again at service desk where first checked.  Circulating items checked out for 6 weeks or 4 months may be renewed online.
Laptops, calculators, etc. Renew in library use items at service desk.  External checkout laptops and cameras may be renewed once online. Not available for checkout to Resident or Reciprocal Borrowers

Fines, Fees, and Lost Book Charges

For more information about KU Libraries Fines, Fees, and Lost Item Replacement Charges, including Online Payments, see Circulation Policies.

Items Declared Lost At Maximum Charge Per Item
Books 30 days overdue Item replacement cost (varies/item) plus $20 processing fee and $20 overdue fine if item was recalled
Course Reserves 10 days overdue Item replacement cost (varies/item) plus $20 processing fee and $25 overdue fine
Unbound journals 30 days overdue Item replacement cost (varies/item) plus $20 processing fee and $20 overdue fine
Bound journals published 2 or more times per year 30 days overdue $250 per physical volume plus $20 processing fee and $20 overdue fine
Media items (CDs, DVDs, etc.) 30 days overdue Item replacement cost (varies/item) plus $20 processing fee and $20 overdue fine
Laptops, calculators, etc. 10 days overdue Item replacement cost (varies/item) plus $20 processing fee and maximum overdue fine (varies; maximum is $100 per item)

Recalls

All items checked out for 6 weeks or longer are subject to immediate recall by other borrowers.  Recalled library materials are due 14 days after the first recall notice is issued, and the items can no longer be renewed online or in person.  For more information, see Recalls and Requests.

Search for Items Not Found on the Shelves

First, ask for assistance at the library’s service desk to see if the items can be found.

Second, use one of the Libraries’ services to request the items needed.  Ask for help at the closest service desk or see information at Request Articles, Books & More.

More Information

For detailed information about access to library services and circulation policies and procedures, see Library Policies and Procedures.


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