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The Library Annex FAQ

Where is the Library Annex located?

  • The KU Library Annex is located on the University of Kansas, West Campus, at 1880 Westbrooke St.. The Annex is south of Bob Billings Parkway between Kasold Drive and Crestline Road.

What kinds of material are shelved in the Library Annex?

  • Low-use material in any format or subject area may be considered for transfer to the Library Annex. In addition, old and fragile material, archival material and manuscripts and material with online counterparts may be considered for shelving in the Library Annex.

What are the hours of the facility?

  • The Library Annex is staffed Monday - Friday only. The Annex is a secure, locked facility. All visits must be arranged in advance.

Is the facility available for on-site use?

  • The facility has a reading room available for those who wish to consult long journal runs. Use of materials on-site requires advance arrangements in order to give staff time to retrieve needed materials. The facility lacks photocopy, fax and scanning equipment. Please contact the Library Annex at libannex@ku.edu to make special arrangements to view materials on-site.
  • Spencer Research Library collections stored at the Annex must be used in the Spencer Reading Room. Please contact Spencer Public Services staff (785-864-4334 or ksrlref@ku.edu) for more information.

What is the capacity of the Library Annex?

  • The current building has a capacity of nearly 3.2 million volumes (books) and additional cold storage for film media. The site plan provides for the expansion of 2 additional storage modules with a total book storage capacity of approximately 6 million volumes.

How do I request an item from the Library Annex?

Circulating items placed in the Library Annex can be identified by the shelving location reported in the record display.

Location:  Valid KU borrowers - click on Recall/Request button - AnnexW

  • If the item is a journal or book with this location, proceed as follows:
    • Check the Library Catalog to determine if the article(s) or chapter(s) you need are available electronically.
    • If you know the article needed, place a request for a copy of the article or chapter using WebRetrieve.  See Document Delivery for information about how to do this.
    • Articles are typically available within three weekdays, Monday - Friday.
  • To borrow an item located in the Library Annex, submit a request through the KU Library Catalog using the Retrieve from Shelf request.  Library Annex materials may be requested for use at almost any of the KU Libraries.

How do I identify and determine request options for non-circulating items from the Library Annex?

Non-circulating items placed in the Library Annex can be identified by the shelving location reported in the record display.

Location:  _Request through email to illlend@ku.edu - in Library Annex

  • First, look at the library record again.
  • If the item is a KU thesis or dissertation, proceed as follows:
    • Most theses and dissertations have a circulating copy 2 that can be found on the shelf in the location listed for copy 2, usually Anschutz Library.  KU students, faculty, staff, and affiliates may use the Retrieve from Shelf service to request a copy 2 of a thesis or dissertation.
    • If a circulating copy 2 is not available:
      • All users can search KU ScholarWorks to see if the thesis or dissertation is available there.  Find the "Dissertations and Theses" community and search for the item needed.
      • KU students, faculty, staff, and affiliates, and on-site visitors can look in the ProQuest dissertations & theses global database to see if the item is available there.
      • If a copy 2 is not available, and the item cannot be found in KU ScholarWorks or in ProQuest, send a message to illlend@ku.edu outlining your needs.  The quickest option will be to make arrangements to use the available copy on-site in Kenneth Spencer Research Library.
  • If the item is a journal or book with this location, proceed as follows:
    • Check the Library Catalog to determine if the article(s) or chapter(s) you need are available electronically.
    • If you know the article needed, place a request for a copy of the article or chapter using WebRetrieve.  See Document Delivery for information about how to do this.
    • If you need to review the physical item, send a message to illlend@ku.edu outlining your needs.  The item will be made available for you to use on-site in Kenneth Spencer Research Library.
  • Some KU journals stored in the Library Annex have been designated for the WEST project.
    • WEST stands for Western Regional Storage Trust and is a collaborative print archive program implemented through California Digital Library with support from an Andrew W. Mellon Foundation grant.  Sixty plus libraries and consortia across the Western Region of the US participate in the program to ensure access to the scholarly print record, while also allowing member institutions to optimize their campus library spaces formely dedicated to print journal runs.
    • What does this mean for KU users?  It means the materials are not available for checkout.  Options for access to KU materials that have been designated for the WEST project include:
      • The journal content may be available as an electronic resource; ask for help at a library Research Help desk or send an inquiry to Ask a Librarian.
      • When you have a complete citation, use WebRetrieve to request articles needed.
      • Physical items will be available only for on-site use in the Kenneth Spencer Research Library reading room.  This is necessary to ensure retention and preservation of the titles for which KU stores the archival holdings.  Find request procedures above.
      • Non-KU users may request articles through their local college, university, or public library or may request on-site use of designated volumes in Kenneth Spencer Research Library.

Location:  _Contact Music Library Service Desk - (Library Annex)

These are usually LP and CD collections.  Please contact the staff in the Music & Dance Library to identify the items you need.  Library staff will retrieve items and, based on the condition of the items, identify the best method to use them in a manner to ensure ongoing preservation and usability of the items requested.  In any case, these collections are usually available for in library use only in the Music & Dance Library by all users including those not affiliated with KU.

Location:  Contact Spencer Library Public Services (Library Annex)

Spencer Research Library materials stored at the Annex must be requested using the library’s Aeon system. Please contact Spencer Reader Services staff (785-864-4334 or ksrlref@ku.edu) for more information no less than three days in advance of a planned visit.

Where can I have Annex materials delivered?

  • Library staff will retrieve materials from the Library Annex and place them on hold at the requestor's designated pick-up (deliver to) location (any of the Libraries' circulation desks), usually within 24 hours of the request, Monday through Friday. The requestor will receive an Item Available Notice, normally via e-mail, and the materials will be available for checkout for ten days from the date on the notice.

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