KU Libraries Instruction Room Use Policy
The library instruction rooms in Watson and Anschutz Libraries are intended to provide library personnel with teaching facilities for student, faculty, staff, and community learning. They are not intended to accommodate semester-long (16-week) courses, nor are they available to be used as classrooms by faculty outside of the library (i.e., without course-related involvement by librarians or library staff). Use of the classrooms is scheduled each semester according to priority of use (see list below) within the aims of the libraries’ instructional programming:
- Library and technology based classes, workshops, or seminars
- KU course-related library instruction sessions taught by or with a librarian or technology trainer
- Library staff instruction, training and development programs or workshops
- Other college and university course-related instruction sessions focused on library resources and coordinated through the KU Libraries instructional programming
- University of Kansas short courses, institutes, workshops and seminars focused on use of our resources and taught by or with other KU faculty
- Other groups when appropriate
When a room is needed for library, technology, or course-related instruction, those who have reserved it for activities 3-6 may be asked to relocate elsewhere (with no fewer than seven days’ notice). This decision will be made by the Director of Public Operations in consultation with the Assistant Dean of Content and Access Services.
As library instruction requests cannot be predicted, non-library events, classes, or sessions are not normally scheduled in these rooms. Other requests for the use of these rooms from the KU faculty and administration will be accommodated when possible, but will not be scheduled more than 14 days before an event during the semester. Rooms are scheduled only when the Libraries are open.
All requests for the approval of non-library sponsored events should be directed to firstname.lastname@example.org. Final approval for such requests will be determined by the Director of Operations in consultation with the Assistant Dean of Content and Access Services.
Peak Use Periods
Typically, during the first six weeks of the fall and spring semesters, library and technology instruction is at its peak. During these times, access to the labs will be closely monitored in order to accommodate these activities.
Appropriate Room Use
Clark Instruction Center, Watson Library (CIC)
The CIC is equipped with 30 workstations, a large whiteboard, a projector, and an instructor workstation. Because this room is designed to allow students to learn by doing, sessions that include hands-on work will be given priority. Other sessions should be scheduled in alternate spaces. Groups of 20 or more will be given priority use of this room. Maximum room capacity: 50
Digital Humanities Lab (Watson 410A) (Priority is to digital humanities events)
The Digital Humanities Lab provides a collaborative space for instruction, research, and discussion. Priority of use is for digital humanities events and managed by the Institute for Digital Research in the Humanities. When not reserved for these purposes, the lab is available for quiet study and other library related events. Maximum room capacity: 16-20.
Watson Training Lab (Watson Library 419)
Watson 419 is equipped with 15 workstations, a large whiteboard, an 80" monitor, and an instructor workstation. Because this room is designed to allow students to learn by doing, sessions that include hands-on work will be given priority. Other sessions should be scheduled in alternate spaces. Maximum room capacity: 30
Watson Presentation Room (Watson Library 302)
Watson 302 can seat approximately 15. It has a large whiteboard, projector, and an instructor workstation. Maximum room capacity: 20
Anschutz Instruction Center, Anschutz Library (AIC) (only available after 5 p.m. Mon-Fri)
The AIC is equipped with 18 workstations, a large whiteboard, a projector, and an instructor workstation. Because this room is designed to allow students to learn by doing, sessions that include hands-on work will be given priority. Other sessions should be scheduled in alternate spaces. Maximum room capacity: 36
Anschutz Library, Room 201
Anschutz 201 is an active, networked learning classroom. The room design features three large monitors, five large whiteboards and flexible furniture for student-centered, collaborative learning. Maximum room capacity: 24-26
Spencer Research Library Seminar Rooms
Instructors who wish to use Spencer Library collections and services for their classes may apply to use one of the Library's three seminar rooms, for semester-long or single-session use. Please see Spencer Research Library Classes and Tours for more information
Other Labs (non-library)
(Reservable at https://webapps.ku.edu/~infotrain/calendar.php?option=lab)
Laptops are available for checkout at our information desks. This is an option when trying to accommodate classes that exceed the lab’s workstation availability, or when a lab environment is not available. NOTE: Contact Christen Caton (email@example.com; 864-1330) or Scott Cossel (firstname.lastname@example.org, 864-4599) with at least 10 days’ notice, to reserve laptops for instruction.
Library faculty and staff may reserve Anschutz Room 201, AIC, CIC, 419 or 410A on the LibCal reservation system.
NOTE on Lead setup time/ Lag breakdown time: Please try to avoid scheduling setup or breakdown times. If it is necessary to schedule setup and breakdown times, end the session on the hour or half-hour.
Scheduling workshops that are advertised on the IT calendar
If the workshop is to be held in Anschutz 201, AIC, CIC or WATS 419, please first reserve the room in LibCal then follow the procedures to schedule at https://webapps.ku.edu/~infotrain/calendar.php?option=lab
If you have questions, please contact email@example.com.
Equipment and Software
If you need additional or special software installed in any room, please contact Jeromy Horkman (firstname.lastname@example.org, 864-8948) as soon as possible.
The Library Instruction Room Use Policy will be reviewed annually.
Last Review: September 2017