Borrow, Renew, Return

Loan Periods

Loan periods for KU Libraries circulating collections are outlined in the following chart.

Loan Periods
ItemsKU Graduate Students, Faculty, Staff, AffiliatesKU Undergraduate Students and Reciprocal BorrowersResident Borrowers
Books6 months6 weeks6 weeks; limit of 20 items
Course ReservesVaries from 2 or 4 hours to 2 weeks; some items in-library use only
Unbound journalsVaries by library location; usually in library use only or 1 week
Bound journals published 2 or more times per yearVaries by library location; usually in library use only or 1 week
Media items (CDs, DVDs, etc.)Most items 6 months; videos and DVDs 1 weekMost items 6 weeks; videos and DVDs 1 week
Laptops, calculators, etc.Varies from 4 hours to 1 week; some items in library use onlyUndergrads only: varies from 4 hours to 1 week; some items in library use onlyNot available for checkout to Resident and Reciprocal Borrowers

For questions about specific items or materials not listed here, please ask at any library service desk.

To check out items, KU students, faculty, staff, and affiliates must present their KU Card or government issued photo ID. Proxy borrowers must present a KU Libraries Proxy Borrower Card and government issued photo ID or KU Card. Other borrowers must present their KU Library Borrower Card.

Borrowers are responsible for returning or renewing items on or before the due date and time to avoid overdue and lost item replacement charges. Items may be returned to a library service desk or walk-up book drop. See Returning KU Library Materials for more information.

Renewals

Active borrowers in good standing may renew eligible library materials by the due date in order to extend the loan period. Many items can be renewed online using My Account. All eligible items may be renewed at a KU Libraries service desk. Items recalled or requested by another user or that have been declared lost will not be eligible for renewal.

Renewals
ItemsKU Graduate Students, Faculty, Staff, AffiliatesKU Undergraduate Students and Reciprocal BorrowersResident Borrowers
Books6 online renewals5 online renewals
Course ReservesNo online renewals. May be checked out again at service desk where first checked out.

Unbound journals

If circulating item, 1 online renewal
Bound journals published 2 or more times per yearIf circulating item, 1 online renewal.
Media items (CDs, DVDs, etc.)Varies. Circulating items checked out for 6 weeks or 6 months may be renewed online. Videos and DVDs checked out for 1 week may be renewed online once.
Laptops, calculators, etc.Renew all items at service desk. 1-week checkout laptops may be renewed once online.Not available for checkout to Resident or Reciprocal Borrowers.

Fines, Fees, and Lost Book Charges

For more information about KU Libraries Fines, Fees, and Lost Item Replacement Charges, including Online Payments, see Fines, Fees, Lost Library Materials, and Damage Charges.

 

Fines, fees, and lost book charges
ItemsDeclared Lost AtMaximum Charge Per Item
Books30 days overdueItem replacement cost (varies/item) plus $20 processing fee and $20 overdue fine if item was recalled
Course Reserves10 days overdueItem replacement cost (varies/item) plus $20 processing fee and $25 overdue fine
Unbound journals30 days overdueItem replacement cost (varies/item) plus $20 processing fee and $20 overdue fine
Bound journals published 2 or more times per year30 days overdue$250 per physical volume plus $20 processing fee and $20 overdue fine
Media items (CDs, DVDs, etc.)30 days overdueItem replacement cost (varies/item) plus $20 processing fee and $20 overdue fine
Laptops, calculators, etc.10 days overdueItem replacement cost (varies/item) plus $20 processing fee and maximum overdue fine (varies; maximum is $100 per item)

Recalls

All items checked out for 6 weeks or longer are subject to immediate recall by other borrowers. Recalled library materials are due 14 days after the first recall notice is issued, and the items can no longer be renewed online or in person. For more information, see Recalls and Requests.

Search for Items Not Found on the Shelves

First, ask for assistance at the library’s service desk to see if the items can be found.

Second, use one of the Libraries’ services to request the items needed. Ask for help at the closest service desk or see information at Request Articles, Books & More.

More Information

For detailed information about access to library services and circulation policies and procedures, see Library Policies and Procedures.