KU Libraries Organizational Structure
In the summer of 2012, KU Libraries Organizational Review Team (ORT) embarked on a charge to assess the libraries’ current organizational structure, determine existing major functions and cross-functional areas therein, and identify new and vital positions or functional areas as required by our new strategic directions. Throughout the process, the team worked diligently, drawing from peer institutional research, focus groups and more, always with an eye on Bold Aspirations, as well as our own strategic plan.
Libraries exist in a steady state of change, and our new organizational structure is just the beginning of what is truly an evolution. Like the broader goals for KU defined in Bold Aspirations, our aims are ambitious. They are premised on the understanding that the libraries are responsible not only for the cultivation, discovery and dissemination of information, but also for facilitating learning, research and knowledge creation. By achieving these goals, we support and encourage outstanding research, teaching and learning across the university.
The following new or expanded positions comprise the Dean’s Cabinet, the leadership group that will guide KU Libraries in the coming years. In all cases, appointments are of a limited term with an option for reappointment; this ensures we have the flexibility to address evolving needs and directions.
The new organizational design (pdf), which outlines the major divisions listed below, is intended to be fluid, user-focused structure which will continue to change to meet the evolving needs of the organization.
Interim Deans of Libraries
Kent Miller and Mary Roach have been appointed to serve as interim deans of the University of Kansas Libraries. These roles commenced on December 13, 2014, following the departure of Dean Lorraine J. Haricombe.
Miller and Roach are longtime faculty librarians at KU. Since 2013, they have held the positions of associate deans, sharing internal leadership for KU Libraries and directing operations and activities across the libraries’ five divisions.
In their new roles, Miller and Roach will oversee the libraries’ new strategic directions, which seek to promote knowledge creation, interdisciplinary scholarship and research productivity at KU through collections and services.
Executive Director of the Office of Administrative Services
Mike Broadwell serves as the Executive Director of the Office of Administrative Services, and reports to the Dean of Libraries. This unit oversees fiscal services, human resources, faculty development processes, campus mail and some aspects of library facilities and space management, as well as other administrative actions aimed at strengthening the libraries’ support within the campus community. The office also includes an organizational development unit, a new direction resulting from the strategic plan.
Executive Director of Communications & Advancement
Rebecca Smith serves as the Executive Director of Communications & Advancement, and reports to the Dean of Libraries. Rebecca provides leadership on organizational strategy, communications and advancement. The unit establishes priorities for the dean’s activities; leads all marketing, communications and fundraising efforts; and manages the Board of Advocates.
The following Assistant Dean positions report to Associate Deans Mary Roach and Kent Miller.
Assistant Dean of Information Technology & Discovery Services
Scott Hanrath serves as Assistant Dean of Information Technology & Discovery Services. In this role, Scott will lead KU Libraries in efforts to consider, plan, implement and evaluate systems that deliver libraries services and resources. The division leads collaborative efforts across the libraries to ensure an integrated approach to systems development and architecture that is aligned with the strategic goals of the libraries, and provides direction and project management for libraries digital initiatives.
Division staff are responsible for implementing best practices to support the libraries’ evolving metadata creation and curation needs. Metadata, Data, Digitization and Discovery Services, as well as the unit of Cataloging & Archival Processing Services, all report to Scott. In addition, he serves as the libraries' liaison to the Library Development Services team in KU Information Technology, which supports library technology development.
Assistant Dean of Distinctive Collections
As access to scholarly resources and data becomes increasingly digital and shared among many institutions, a library’s distinctive assets are becoming even more important to collect, manage, preserve and promote. The Distinctive Collections division leverages resources to meet the needs of the university, students, faculty and researchers around the world for rare books and materials, manuscripts, archives and specialized foreign language collections. Collaborating with colleagues across the libraries, the campus and the community, Distinctive Collections integrates these valuable collections into the strategic discovery, teaching, learning and research efforts of the libraries and the university.
Assistant Dean Beth Whittaker leads the following areas within the division: Kenneth Spencer Research Library, International Collections and Conservation Services.
Assistant Dean of Content & Access Services
Content & Access Services works to enhance acquisition, access and delivery of information resources to our users. The division oversees strategic directions in collaboration with other assistant deans and the associate deans, our department heads and librarians throughout KU Libraries, working to foster effective relationships with library and academic colleagues while improving and assessing service quality and operational efficiency.
Assistant Dean Judith Emde administers Acquisitions & Resource Sharing, Content Development and User Services, which includes oversight of five library sites and a high density storage facility.
Assistant Dean for Research & Learning
Research & Learning actively engages students, scholars and citizens to enhance their research and learning experiences and to elevate the position and impact of the libraries on campus and in the community. Librarians in this division utilize a vast range of skills to support users and to provide strategic visioning, policy and program development that embeds the libraries in the KU community and beyond.
The division ensures integration of library expertise and resources into a new signature student experience initiative; explores digital technologies that capture new scholarship; and partners with academic departments, research centers and university programs to foster and promote critical inquiry.
The user-focused division, led by Assistant Dean Erin Ellis, is organized around three centers: the Center for Faculty and Staff Initiatives and Engagement, the Center for Graduate Initiatives and Engagement and the Center for Undergraduate Initiatives and Engagement; as well as the Community Engagement unit. The Shulenburger Office of Scholarly Communication is also located in this division.
The following five head positions report to Assistant Dean Erin Ellis:
Head of Community Engagement
Sarah Goodwin Thiel has been appointed head of community engagement within the Division of Research and Learning. In this role, Sarah provides high-level coordination and oversight to the work we do in this area. She seeks to enhance potential partnership opportunities through expanded library collaborations with stakeholders including the campus research centers, the Dole Institute of Politics, the Spencer Museum of Art, Haskell and others. Additionally, Sarah leads the Libraries Lecture Series and exhibition programs, both of which have become major tools for community engagement.
Head of the Center for Faculty and Staff Initiatives & Engagement
Pam Lach has been appointed head of the Center for Faculty and Staff Initiatives and Engagement. This position will work to advance scholarship through proactive engagement in research and scholarly communication. The center will focus on supporting KU’s faculty and research community, including KU’s research centers, through collaboration and engagement in teaching and research support to drive discovery and innovation.
Head of the Center for Graduate Initiatives & Engagement
Scott McEathron has been appointed head of the Center for Graduate Initiatives and Engagement. In this role, Scott will lead development of a cohesive approach to support our graduate students as researchers, teachers, and academics and professionals in training—and then align services and space along that continuum. The chief responsibilities of this position are to lead formation of strategic alliances and support the effective design and coordination of graduate initiatives and engagement.
Head of the Center for Undergraduate Initiatives & Engagement
Jill Becker has been appointed head of the Center for Undergraduate Initiatives and Engagement. Jill will lead collaboration and programming to support integration of information literacy, research skills and information resources into the curriculum to enhance critical thinking, academic success and lifelong learning. The center will focus on energizing the educational experience, supporting undergraduate teaching and learning through collaboration with teaching faculty and first-year experience offices, other undergraduate initiatives, and through the design of undergraduate programs and outreach from the libraries.
Head of the Office of Scholarly Communication & Copyright
Ada Emmett has been appointed head of the newly created Shulenburger Office of Scholarly Communication & Copyright within the Research & Learning Division. The creation of this office supports the implementation of strategy 2.C of the libraries’ strategic plan, to "develop a robust and coordinated approach to scholarly publishing, scholarly communication and copyright services." The office will offer a physical, virtual and administrative “front door” to the scholarly communications efforts in the libraries and on campus, while also serving in a consultative and advisory role to local, regional, national and international efforts. Additionally, the office will serve as the ongoing home to the work of open access policy support and outreach for it, as well as copyright services offered to students and faculty.